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- Tasks: Support the Senior Management Team with admin tasks, research, and event coordination.
- Company: Join Victoria College of Arts & Design, a dynamic higher education institution in London.
- Benefits: Enjoy 5.6 weeks annual leave, gym discounts, and career development opportunities.
- Why this job: Be part of a fast-paced environment where your organizational skills will shine and make an impact.
- Qualifications: Must have strong communication skills and experience in professional admin roles.
- Other info: Full-time position located in Canary Wharf, Monday to Friday.
The predicted salary is between 30000 - 42000 £ per year.
Job Title – Executive Office Administrator
Reports to – VCAD Directors
Location – London, Canary Wharf
Salary Range – £30,000
Hours: Full Time – Monday to Friday on site
Overview:
We are seeking a confident and highly professional Executive Office Administrator who will support the Senior Management Team at Victoria College of Arts & Design. The position demands exceptional organisational skills, initiative, collaborative flexibility, personal confidence and the ability to manage various responsibilities in a fast-paced higher education setting.
Key Responsibilities:
Academic and Administrative Support
- Assist and oversee the preparation and formatting of appropriate management reports, proposals, materials and presentations.
- Support the SMT’s work by carrying out internal and external research; gathering and managing relevant data.
- Coordinate and manage, as required, events, committees and Board meetings.
- Maintain records, timelines, and diaries regarding projects, deadlines, and regulatory requirements.
- Oversee and maintain, as required, relevant calendars, diaries, communications, and other appropriate VCAD oriented arrangements.
- Serve as a first point of contact for internal and external colleagues, students, clients and business partners.
- Prepare agendas, collate and disseminate documents and take, manage and distribute minutes of meetings.
- Professionally handle confidential files, documents and information, ensuring full compliance with all appropriate privacy policies, both internal and external.
- Assist, as appropriate, with staff and human resource matters.
- Oversee, manage and develop various administrative processes to benefit the work of the VCAD Senior Management Team.
- Provide general office support.
Qualifications and Experience – Essential (E) Desirable (D)
- Experience in responsible and professional administrative roles. (E)
- Excellent written and verbal communication skills. (E)
- Proficiency with Microsoft Office and other relevant digital platforms and tools. (E)
- Ability to work independently and prioritise tasks effectively. (E)
- Basic knowledge and understanding of academic structures and higher education operations. (E)
- Experience supporting senior leadership in a commercially focused business or educational institution. (D)
- Right to Work in the UK. (E)
Benefits:
- Annual leave (5.6 weeks) + bank holidays.
- Workplace pension scheme.
- Statutory Sick Pay.
- Statutory maternity/paternity pays.
- Career development opportunities.
- Training and self-development opportunities.
- Gym membership discounts.
- Retail discount schemes.
- Cinema discounts.
- Grocery discounts.
- Cycle to work.
- Investing and savings opportunities.
- Financial wellbeing – personal debt advice.
- Financial wellbeing education.
- My Mind Pal (mental fitness).
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Executive Office Administrator. Job in London Education & Training Jobs employer: Victoria College of Arts and Design
Contact Detail:
Victoria College of Arts and Design Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Office Administrator. Job in London Education & Training Jobs
✨Tip Number 1
Familiarize yourself with the specific responsibilities of the Executive Office Administrator role. Understanding the nuances of academic and administrative support will help you demonstrate your knowledge during the interview.
✨Tip Number 2
Highlight your experience in managing calendars and organizing meetings. Be prepared to discuss specific tools or methods you've used to keep everything running smoothly, as this is crucial for supporting the Senior Management Team.
✨Tip Number 3
Showcase your ability to handle confidential information professionally. Prepare examples of how you've managed sensitive documents in previous roles, as this will be a key aspect of the job.
✨Tip Number 4
Demonstrate your understanding of higher education operations. Research Victoria College of Arts & Design and be ready to discuss how your skills can contribute to their mission and goals.
We think you need these skills to ace Executive Office Administrator. Job in London Education & Training Jobs
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Executive Office Administrator position. Make sure you understand the key responsibilities and qualifications required, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize your previous administrative roles and any experience supporting senior management. Use specific examples that demonstrate your organizational skills and ability to manage multiple tasks in a fast-paced environment.
Showcase Communication Skills: Since excellent written and verbal communication skills are essential for this role, ensure that your application reflects your proficiency. Use clear and professional language, and consider including examples of how you've effectively communicated in past positions.
Tailor Your Application: Customize your CV and cover letter to align with the values and mission of Victoria College of Arts & Design. Mention any relevant knowledge of academic structures or higher education operations to show that you are a good fit for the institution.
How to prepare for a job interview at Victoria College of Arts and Design
✨Showcase Your Organizational Skills
As an Executive Office Administrator, exceptional organizational skills are crucial. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in a fast-paced environment.
✨Demonstrate Communication Proficiency
Since the role requires excellent written and verbal communication skills, practice articulating your thoughts clearly. You might be asked to explain how you would handle communications with various stakeholders, so think of relevant scenarios.
✨Familiarize Yourself with Higher Education Operations
Having a basic understanding of academic structures and higher education operations will set you apart. Research the Victoria College of Arts & Design and be ready to discuss how your background aligns with their mission and values.
✨Prepare for Confidentiality Questions
You'll likely encounter questions about handling confidential information. Prepare to explain your approach to maintaining privacy and compliance with policies, as this is a key responsibility in the role.
