Contract Support Administrator

Contract Support Administrator – Liverpool Street – 35k – Permanent Position

My client, a leading Facilities and Maintenance company, is currently recruiting for an experienced Contract Support Administrator to join their team based in Central London. The ideal candidate will have a minimum of 2 years experience working within Facilities Maintenance as an Administrator.

This role is Monday to Friday, 8.00-17.00, full time in the office.

Main Duties

1. Contract Support Administration
2. Raising Purchase Orders and placing orders for engineers, sub-contractors
3. Completing all paperwork for monthly billing
4. Supervision of all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner
5. Compiling month end billing, inclusive of sales invoices + closure of WIP
6. Ensuring all client files are maintained accurately and kept up-to-date
7. Processing timesheets / job sheets / expenses weekly
8. Producing monthly payroll including labour / on call and expenses report
9. Maintaining engineer on call rota
10. Maintenance of E-log books – Online portal for PPM planner
11. Positively respond to both internal and external customers through effective communication and personal accessibility, while optimising contract performance
12. Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and Company Legislation
13. Raising Quotes for client portfolio

Requirements:

1. Must have Contract Support experience
2. Experience working in a fast-paced environment
3. Experience with CAFM systems
4. Experience with multiple contracts
5. General administration experience
6. IT proficient

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