PROCUREMENT AND STOCK MANAGER - HARDWARE RETAIL

The Procurement and Stock Manager is responsible for overseeing the purchasing, inventory management, and stock control of hardware products. This role involves ensuring that the right products are available in the right quantities at the right time while optimizing costs, managing suppliers, and maintaining stock accuracy. The manager will work closely with the sales and operations teams to meet customer demand and manage stock turnover effectively.

Key Responsibilities:

Procurement Management:

1. Identify product needs and initiate the procurement process based on sales trends, seasonal demand, and inventory levels.
2. Develop and maintain relationships with suppliers, negotiate pricing, terms, and delivery schedules.
3. Monitor product quality and ensure compliance with industry standards and regulations.
4. Collaborate with suppliers to secure the best possible deals and timely deliveries.
5. Ensure procurement of materials in accordance with the company’s budget and target margins.

Stock Control and Inventory Management:

1. Develop and implement strategies for effective stock management, including stock rotation, shelf space management, and minimum stock levels.
2. Monitor stock levels regularly and conduct stock audits to ensure accuracy.
3. Coordinate the replenishment of stock in line with demand forecasts to minimize stockouts and overstock situations.
4. Implement inventory tracking systems and tools for accurate reporting and real-time updates.

Sales and Demand Forecasting:

1. Work closely with the sales teams to understand customer preferences and market trends to adjust procurement strategies.
2. Forecast future demand and adjust procurement and stock strategies to meet those demands while avoiding excess inventory.
3. Analyse historical sales data to predict demand fluctuations and optimize stock levels accordingly.

Supplier Management:

1. Evaluate and select suppliers based on price, quality, reliability, and performance.
2. Maintain ongoing supplier performance reviews to ensure service level agreements (SLAs) are met.
3. Troubleshoot supplier issues and manage disputes effectively to maintain supply chain continuity.

Team Coordination and Leadership:

1. Supervise and guide stock control staff to ensure smooth operations and inventory management.

Reporting and Analysis:

1. Prepare regular reports on inventory status, stock movement, and procurement activity for senior management.
2. Analyse stock turnover rates, dead stock, and slow-moving products to make recommendations for improvements.
3. Monitor financial performance in relation to inventory, tracking purchase costs, and ensuring adherence to budget.

Health, Safety, and Compliance:

1. Ensure compliance with relevant health and safety regulations in managing stock and warehousing activities.
2. Adhere to company policies and procedures, ensuring proper handling, storage, and stock control.

Skills and Qualifications:

1. Education: Diploma or Bachelor’s degree in Supply Chain Management, Business Administration, or a related field (preferred).
2. Experience: Minimum of 3 – 5 years in procurement, inventory management, or supply chain management within the retail or hardware industry.

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