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For Companies At a Glance
- Tasks: Be the friendly face of the school, greeting visitors and handling calls.
- Company: Join a well-respected school in Chandlers Ford known for its excellent results.
- Benefits: Enjoy £12.48/hr, free parking, and access to an on-site canteen.
- Why this job: Gain valuable experience in a supportive environment while helping students and staff.
- Qualifications: No specific qualifications required; just bring your positive attitude!
- Other info: Term time only role from 3rd September to 13th February.
Job Description
Receptionist / Administrator – Southampton\\n Salary: c£26,000pa dependant on experience + excellent benefits\\n Hours: Monday – Friday 8am – 4pm or 9am – 5pm – Office based\\n\\nOur client, a leading organisation in their sector and a values-driven employer of choice, is seeking a professional, personable Receptionist / Administrator to join their Southampton office. This is an excellent opportunity to be part of a modern, professional and friendly workplace that truly values its people and offers a comprehensive range of company benefits.\\n\\nThe Role\\n\\nAs the first point of contact for clients, visitors, and colleagues, you will create a warm, efficient, and professional experience. Alongside front-of-house responsibilities, you will provide light administrative support to ensure the smooth day-to-day running of the office.\\n\\nKey Responsibilities\\n\\nWelcome and assist clients and visitors with professionalism and warmth\\nManage incoming calls and direct them appropriately\\nHandle incoming post, deliveries, and contractor enquiries\\nSupport archiving and other general administrative tasks\\nProvide hospitality for clients during busy periods or staff absences\\nProvide reception cover at the Winchester office if requiredAbout You\\n\\nWe are looking for someone who thrives in a client-facing role and enjoys working as part of a busy, collaborative team.
You will be organised, proactive, and confident in handling tasks with a positive attitude.\\n\\nEssential Skills & Experience\\n\\nPrevious experience in a professional services environment\\nReceptionist experience, ideally with Microsoft Teams telephony\\nStrong IT skills with proficiency in Word, Excel, and Outlook\\nExcellent communication and interpersonal abilities\\nProfessional, approachable manner with strong attention to detail\\nWell-developed organisational skills\\nFlexibility to provide cover at the Winchester office when required\\nA stable, consistent career historyIf you have the skills and experience outlined above and are seeking a rewarding opportunity with a respected employer, apply today.\\n\\nPlease be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.\\n\\nTate is acting as an Employment Business in relation to this vacancy.\\n\\nTate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process.
Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application
Receptionist/Administrator employer: Tate
Contact Detail:
Tate Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist/Administrator
✨Tip Number 1
Familiarise yourself with the school’s ethos and values, especially their 'Personal Best' approach. This will help you align your responses during interviews and demonstrate that you understand and appreciate their culture.
✨Tip Number 2
Prepare to discuss your experience in customer service or administration. Think of specific examples where you've successfully managed inquiries or provided support, as this role heavily relies on these skills.
✨Tip Number 3
Research common administrative tasks in a school setting, such as record keeping and data entry. Being knowledgeable about these tasks will show your readiness for the role and your ability to hit the ground running.
✨Tip Number 4
Be prepared to discuss how you would handle difficult situations, such as dealing with upset parents or managing multiple tasks at once. This will highlight your problem-solving skills and ability to remain calm under pressure.
We think you need these skills to ace Receptionist/Administrator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and skills required for the Receptionist/Administrator position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your relevant experience, particularly in administration and customer service. Use bullet points for clarity and include specific examples of your achievements in previous roles.
Write a Compelling Cover Letter: Your cover letter should express your enthusiasm for the role and the school’s ethos. Mention why you are a good fit for the position and how your skills can contribute to the school's friendly environment.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Tate
✨Show Your Friendly Side
As a receptionist, you'll be the first point of contact for visitors and callers. Make sure to convey warmth and professionalism during your interview. Practice a friendly greeting and maintain a positive attitude throughout.
✨Know the School's Ethos
Familiarise yourself with the school's 'Personal Best ethos' and their reputation in the local area. Being able to discuss how you align with their values will demonstrate your genuine interest in the role and the institution.
✨Prepare for Common Scenarios
Think about common situations you might face as a receptionist, such as handling difficult calls or managing multiple tasks at once. Prepare examples from your past experiences that showcase your problem-solving skills and ability to multitask.
✨Ask Insightful Questions
At the end of the interview, don't hesitate to ask questions about the school environment, team dynamics, or specific administrative tasks. This shows your enthusiasm for the role and helps you gauge if it's the right fit for you.
