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- Tasks: Support the Head of UKMEA with diary management, travel, and meeting preparation.
- Company: Join a dynamic Support Services team dedicated to quality service for clients.
- Benefits: Enjoy a collaborative work environment with opportunities for personal growth and development.
- Why this job: Perfect for detail-oriented individuals who thrive in fast-paced settings and love problem-solving.
- Qualifications: 3+ years as an Executive Assistant; strong skills in Word, Excel, and PowerPoint required.
- Other info: Flexibility and adaptability are key; must be proactive and able to manage multiple tasks.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Role Description
Provide executive support to Head of UKMEA. The individual will work both independently for the executive(s); as well as part of the Support Services Team.
Organisational Design
This role will sit within the Support Services team.
Team Responsibilities
The Support Services team is responsible for supporting the business, providing a quality service to both internal and external clients.
Specific Role Responsibilities
- Day to day EA management;
- Providing technical expertise;
- Be responsible for the executives’ diaries, undertaking extensive diary management.
- Become familiar with the executives’ workload in order to assist efficiently.
- Familiarise yourself with executives’ internal/external clients & direct reports; be available to support the executives teams as required.
- Organise key documents and files.
- Attend executives’ staff meetings as required – publish agendas, action items/minutes.
- Monitor post event/ meeting objectives and actions and provide updates to the executives.
- Pro-active follow up to ensure tasks have been executed as previously agreed and planned.
- Screen and organise emails, including response to emails where required.
- Manage travel for executives.
- Reconciliation of the executives’ monthly corporate credit card statements.
- Processing personal expenses for the executives, which may include personal expenses for Non-Executive Directors; Provide ad-hoc personal assistance.
- Assist with on-site Board/ Executive meeting preparation and provide on-site support when required.
- Within the support services team it is required that the individual provides cover for allocated buddy on sickness/ holidays.
- Undertake any other projects/ tasks as may be reasonably required to facilitate the smooth operation of the company.
- This role is not in scope for activities which have a direct or indirect impact on CASS processing which takes place within FNZ for FNZ and/or FNZ’s clients. There is a requirement to remain up to date with CASS developments and changes as communicated with FNZ.
Experience required
- Previous experience of working in a software development/FS environment would be an advantage.
- Minimum of 3 years’ experience in a EA role.
- Motivated to exceed expectations, and ability to represent company image & values.
- Proactive.
- Eye for detail and perfectionists view of service standards.
- Able to manage people and service providers.
- Good problem solver – logical and reactive in response to unexpected queries/circumstances.
- Must demonstrate flexibility to get involved in tasks at all levels.
- Must demonstrate flexibility and adaptability to juggle a range of different tasks and work extra hours to meet deadlines as required.
- Relationship building skills essential for staff, customers, service providers.
- A good working knowledge of Word, Excel and PowerPoint is required.
- Confident, and able to take initiative given client and delivery-focused environment.
- Independent, self- directing and delivery focused working style.
- Good team communication skills, confident in dealing with internal and external clients.
- An understanding of confidentiality issues and the use of discretion.
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Executive Assistant employer: FNZ
Contact Detail:
FNZ Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarize yourself with the key responsibilities of an Executive Assistant, especially in diary management and communication. Understanding these aspects will help you demonstrate your readiness to support the Head of UKMEA effectively.
✨Tip Number 2
Highlight your experience in a software development or financial services environment during your interactions. This background can set you apart as it aligns well with the company's focus and needs.
✨Tip Number 3
Showcase your proactive approach by preparing questions or suggestions related to the role before your interview. This demonstrates your initiative and eagerness to contribute positively from day one.
✨Tip Number 4
Build rapport with current employees or connections within the company. Engaging with them can provide insights into the company culture and expectations, which can be beneficial during your application process.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in executive support roles. Emphasize your skills in diary management, communication, and problem-solving, as these are crucial for the Executive Assistant position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your motivation to exceed expectations and your proactive approach. Mention specific examples from your past experiences that demonstrate your ability to manage multiple tasks and build relationships.
Highlight Technical Skills: Since the role requires a good working knowledge of Word, Excel, and PowerPoint, make sure to mention your proficiency in these tools. Provide examples of how you've used them effectively in previous roles.
Showcase Flexibility and Adaptability: In your application, illustrate your flexibility and adaptability by sharing instances where you successfully managed unexpected challenges or changes in priorities. This will show that you can thrive in a dynamic environment.
How to prepare for a job interview at FNZ
✨Showcase Your Organizational Skills
As an Executive Assistant, your ability to manage multiple tasks and prioritize effectively is crucial. Be prepared to discuss specific examples from your past experience where you successfully managed complex schedules or organized important documents.
✨Demonstrate Proactivity
The role requires a proactive approach to support executives. Share instances where you took the initiative to solve problems or streamline processes without being prompted. This will highlight your ability to anticipate needs and act accordingly.
✨Highlight Your Communication Skills
Effective communication is key in this role. Be ready to explain how you've built relationships with internal and external clients in previous positions. Provide examples of how you handled challenging conversations or facilitated meetings.
✨Familiarize Yourself with the Company
Before the interview, research the company and its culture. Understanding their values and how they align with your own will help you articulate why you're a good fit for the team. Mention any relevant knowledge about their operations or recent developments.
