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For Companies At a Glance
- Tasks: Support the CEO with scheduling, travel, and administrative tasks while coordinating with global stakeholders.
- Company: Join SI-UK, a leading global student recruitment agency founded in Japan, with over 80 offices worldwide.
- Benefits: Gain valuable experience in a high-visibility role with opportunities for professional growth and networking.
- Why this job: Be part of a dynamic leadership team, making an impact in international education and connecting with diverse cultures.
- Qualifications: Degree level education or equivalent experience; previous EA support to a CEO is essential.
- Other info: Ideal for organized individuals who thrive in fast-paced environments and enjoy multitasking across time zones.
The predicted salary is between 36000 - 60000 £ per year.
PURPOSE AND SCOPE
SI-UK was founded in Japan in 2006 and is the leading global student recruitment agency. SI-UK provides free independent advice and support to international students applying to study in the UK and has over 80 offices in more than 40 countries across the world.
Main Duties
This is an exciting opportunity for an experienced and highly organised Executive Assistant with a talent for building strong working relationships and providing critical and comprehensive support to the CEO and additional administrative support to the broader executive leadership team. This is a highly visible position within the business. You will be an integral member of the leadership team, liaising daily with the global leadership team, Board members, investors and other internal and external stakeholders.
KEY RESPONSIBILITIES
- Executive Assistant support to the CEO, including diary, inbox, international travel and expense management
- Undertake a broad variety of administrative tasks, including preparation of Board documents and presentations
- Effective coordination and liaison with key stakeholders across the business, including the Executive Leadership Team, Board Members, investors and external partners
- Support the CEO and senior leadership team with background research and management of small projects
- Plan and prepare senior leadership and Group Board meetings and other in-house of off-site events, activities, webinars and virtual global team meetings
- Provide ad-hoc executive support to the Leadership Team as required.
About the Candidate
- Educated to degree level, or equivalent by experience
- Previous experience of EA support to a CEO in a complex organisation
- Experience of working with, and supporting, Leaders and teams distributed across multiple geographies and timezones
- Excellent verbal and written communication skills, with the ability to engage tactfully and diplomatically with a wide range of stakeholders
- Well organised, with the ability to manage multiple tasks and prioritise effectively in a fast-paced environment, with flexibility to accommodate timezone challenges
- Ability to handle confidential and sensitive information
- Experience of coordinating meetings and arranging offsite events in global locations
- Proficiency in MS Office and G-Suite; strong aptitude to learn and adopt new software and systems
Executive Assistant to Chief Executive Officer employer: SI-Global
Contact Detail:
SI-Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Chief Executive Officer
✨Tip Number 1
Familiarize yourself with the global landscape of student recruitment agencies. Understanding SI-UK's role and its operations in various countries will help you engage more effectively with stakeholders.
✨Tip Number 2
Highlight your experience in managing complex schedules and travel arrangements, especially across different time zones. This is crucial for supporting the CEO and ensuring smooth operations.
✨Tip Number 3
Demonstrate your ability to handle confidential information with discretion. This is vital in an executive assistant role, especially when dealing with sensitive communications and documents.
✨Tip Number 4
Showcase your proficiency in MS Office and G-Suite, and be ready to discuss how you've used these tools to enhance productivity and streamline processes in previous roles.
We think you need these skills to ace Executive Assistant to Chief Executive Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, especially any work you've done supporting a CEO or senior leadership team. Emphasize your organizational skills and ability to manage multiple tasks.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and your ability to build strong relationships. Mention specific examples of how you've successfully managed complex schedules or coordinated events in the past.
Highlight Relevant Experience: In your application, focus on your previous experience in similar roles, particularly in complex organizations. Discuss your familiarity with managing confidential information and your proficiency in tools like MS Office and G-Suite.
Showcase Your Flexibility: Given the global nature of the role, emphasize your ability to work across different time zones and adapt to changing priorities. Provide examples of how you've successfully navigated these challenges in previous positions.
How to prepare for a job interview at SI-Global
✨Showcase Your Organizational Skills
As an Executive Assistant, your ability to manage multiple tasks and prioritize effectively is crucial. Be prepared to discuss specific examples from your past experiences where you successfully handled complex schedules or coordinated events.
✨Demonstrate Strong Communication Abilities
This role requires excellent verbal and written communication skills. During the interview, highlight instances where you effectively engaged with diverse stakeholders, showcasing your tact and diplomacy.
✨Familiarize Yourself with the Company
Research SI-UK thoroughly before the interview. Understand their mission, values, and recent developments. This knowledge will help you tailor your responses and demonstrate your genuine interest in the organization.
✨Prepare for Timezone Challenges
Given the global nature of the role, be ready to discuss how you have managed time zone differences in previous positions. Share strategies you’ve used to coordinate meetings and support teams across various locations.
