Financial Planning Administrator

My client are a global Wealth & Asset Management business with circa £20bn AUM. The core of their expertise is managing investments for wealthy families. They build investment strategies that are designed to be resilient and help clients achieve their long-term financial goals. Many of their clients are international, with finances, business interests, property and family across multiple countries. They provide clear comprehensive financial strategies and global reporting regardless of currency or location.
They now have an opportunity within their highly prestigious US Family Office team for a Financial Planning Administrator with 12‐18 months industry experience to join. They are offering a salary up to £40k. This opportunity can lead someone into a Paraplanner role within 2 years and then furthermore, a route to Adviser status.
The US team specialises in working with complex HNW and UHNW clients, providing an expansive service which effectively manages their investable assets.
This Financial Planning Administrator will be a key member of the Client Services team within the US team. They will act as the voice of the Adviser and their clients both internally across the firm and externally with service providers / business partners. They will be responsible for helping to ensure the seamless onboarding of new clients and delivering excellence in client service to new and existing clients.
Responsibilities Supporting clients throughout onboarding lifecycle, including but not limited to;
Preparing account opening documentation
Assisting clients with documentation completion
Advising clients on Source of Wealth and KYC requirements
Monitoring progress of account opening and providing regular updates to clients & Advisers.
Communicating with external service providers including but not limited to; third party custodians, pension providers and incumbent custodians
Processing client payments
Assisting in the co‐ordination of new assets being transferred into client accounts
Answering ad‐hoc queries from clients and their external advisers
Collating Annual Suitability Review documentation/requirements prior to client meetings
Ensuring client files are up to date and compliant
Initiating various processes through the workflow system
Instructing changes to client and portfolio static data
Subject matter expert in all items related to client administration
Completion of simple IRS tax forms
Experience 12 months+ experience working with Ultra/High Net Worth clients within aIFA or Wealth Management environment
Knowledge of planning products e.g. SIPPs/ISAs/JISAs/Offshore Bonds – desired but not essential
Commitment to excellence with high levels of data accuracy/a focus on attention to detail
Exceptional communication skills at all levels with the ability to manage relationships both internally and externally
Extremely well organised with the ability to handle high levels of pressure whilst supporting critical decision‐making.
High integrity and openness combined with commitment to good governance.
Energetic, highly motivated, with an enquiring mind and passion for excellence and innovation in pursuit of business growth and success.
Personal development – seeks to expand knowledge through interaction with colleagues / attendance at seminars / networking events / ongoing membership of professional bodies / undertaking professional exams

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