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- Tasks: Support the Executive Team with diary management, report preparation, and project assistance.
- Company: Join a dynamic organization focused on housing and development.
- Benefits: Enjoy flexible work options and opportunities for professional growth.
- Why this job: Be part of a team that shapes strategy and drives impactful projects.
- Qualifications: Experience with Office 365, report writing, and problem-solving skills required.
- Other info: Opportunity to work closely with executives and contribute to company strategy.
The predicted salary is between 36000 - 60000 £ per year.
Your new role
To provide support to the Executive Team, including diary and inbox management and support with preparing papers for the Board. In addition to providing day-to-day administrative support, the role holder will play a vital role in helping the Executive Team to develop, plan, and deliver their strategy in line with the business plan.
The Executive Support Officer will need to provide a flexible and varied resource responding to the needs of the business, including problem-solving and taking on projects across housing and development aspects of the business as they arise. To provide support to the Executive Team on property-related matters, including the inspection of properties with contractors, identifying technical solutions to issues, including issues that arise.
- Provide support to the Executive Team, including diary and inbox management and reschedule/delegate essential items during executive absence. Assist in the preparation and distribution of Board reports and minute meetings. Provide office support as required.
- Provide support to the Board and elements of the Company Secretary’s administrative duties from time to time.
- Offer guidance and support to the Executive Team and Board.
- Prepare and distribute reports for the Board.
- Develop and maintain IT systems, including support for remote Board members.
- Manage website development and ongoing updates.
- Provide administrative assistance.
- Attend meetings and take minutes.
- Contribute to overall strategy and service development.
Skills/Knowledge/Abilities
- Knowledge and experience of using Office 365 and SharePoint packages as well as other standard software, social media, and communication tools.
- Knowledge of working within a housing environment to provide support at an executive level.
- Experience of writing reports, letters, and documents, preparing presentations, and presenting data.
- Ability to analyse and investigate matters, acting where required to monitor performance and instruct contractors.
- Ability to identify issues, problem-solve, and bring about service improvements.
What you need to do now
If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV to , or call us now.
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Executive Support Officer employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Support Officer
✨Tip Number 1
Familiarize yourself with the specific tools mentioned in the job description, like Office 365 and SharePoint. Being able to demonstrate your proficiency in these tools during the interview will show that you're ready to hit the ground running.
✨Tip Number 2
Highlight any previous experience you have in a housing environment or similar executive support roles. Be prepared to discuss how you've successfully managed diaries, inboxes, and board reports in the past.
✨Tip Number 3
Showcase your problem-solving skills by preparing examples of challenges you've faced in previous roles and how you overcame them. This will demonstrate your ability to adapt and provide flexible support to the Executive Team.
✨Tip Number 4
Research the company’s current projects and strategic goals. Being knowledgeable about their initiatives will allow you to engage in meaningful conversations during the interview and show your genuine interest in contributing to their success.
We think you need these skills to ace Executive Support Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in providing executive support, particularly in diary and inbox management. Emphasize any previous roles where you assisted with board reports or administrative duties.
Showcase Your Skills: Clearly outline your proficiency with Office 365 and SharePoint, as well as your experience in writing reports and preparing presentations. Use specific examples to demonstrate your problem-solving abilities and how you've contributed to service improvements.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and how your background aligns with the responsibilities outlined in the job description. Mention your ability to adapt to the needs of the business and provide examples of past projects you've managed.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Ensure that your documents are clear, concise, and free of typos, as attention to detail is crucial for this role.
How to prepare for a job interview at Hays
✨Showcase Your Organizational Skills
As an Executive Support Officer, you'll be managing diaries and inboxes. Be prepared to discuss your experience with organization and time management, and provide examples of how you've successfully handled multiple tasks or projects simultaneously.
✨Demonstrate Problem-Solving Abilities
The role requires identifying issues and providing solutions. Think of specific instances where you've encountered challenges in previous roles and explain how you approached and resolved them effectively.
✨Familiarize Yourself with Relevant Tools
Knowledge of Office 365 and SharePoint is crucial. Make sure to mention your proficiency with these tools during the interview, and be ready to discuss how you've used them in past positions to enhance productivity.
✨Prepare for Board Report Discussions
Since you'll be assisting with Board reports and minutes, review any relevant experiences you have in writing reports or taking minutes. Be ready to talk about your writing style and how you ensure clarity and accuracy in documentation.
