Senior Research Grants Administrator

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About us

This role will be recruited as grade 6 Senior Research Grants Administrator.

The Senior Research Grants Administrator will work within the Post-Award unit, ensuring effective administration of research grants. This role involves working within a team responsible for typically nationally funded grants, ensuring adherence to funding regulations, and optimizing grant administration processes.

The role holder will report directly to the Research Grants Manager.

About the role

The Post-Award unit at King’s College London is seeking to recruit a dynamic and experienced Research Grants Administrator to support the award management function within the team.

As a Research Grants Administrator, you will be responsible for the full award management function, ensuring the seamless delivery of services, monitoring work in progress, and reporting on projects. You will be part of the Guy’s Campus Team, managing a portfolio of research projects primarily funded by key funders such as NIHR, UKRI, and Charities.

You will optimize the efficient management of research funding by ensuring the accurate and timely management of funding from project initiation through to closure. This includes maintaining awareness of changes to terms and conditions affecting allowable costs and post-award administration. Effective administration involves overseeing staff requests, such as contract renewals and new recruitment, and providing high-quality reports and financial returns.

Additionally, you will raise invoices and final cost statements to research sponsors.

You will monitor grant expenditures to ensure adherence to grant conditions, coordinate the recovery and administration of indirect costs, and provide ad hoc reports and financial returns as needed. Drafting or assisting with correspondence to funding bodies for grant term variations and working strategically to reduce overall research debt are critical aspects of this role. Setting clear goals and targets for the team will ensure a methodical approach to managing research funds effectively.

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

About you

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1. Knowledge and understanding of research award management.
2. Track record of providing accurate, timely, and accessible financial information to management and senior staff.
3. Organized and determined, with excellent attention to detail and strong task-management orientation.
4. Strong proficiency in literacy and numeracy, accompanied by exceptional attention to detail.
5. Experience with developing research grants administration tools/processes/best practices.
6. Proven understanding and prior experience with working with UKRI, NIHR, Wellcome Trust, and other top funders.
7. Previous experience in supervising/training/mentoring other team members.

Desirable criteria

1. Proficiency in research administration software and systems, such as Worktribe, Unit4, or specialized grant management tools.
2. Accountancy Qualification or studying towards such a qualification.

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.

We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King’s.

We ask all candidates to submit a copy of their CV and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our ‘How we Recruit’ pages.

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