Legal Secretary / Administrator

We are looking for a Legal Secretary/Administrator to join our team. As a key member of our office, you will support our legal professionals in providing exceptional service to clients, handling a wide range of administrative and clerical tasks, and ensuring the smooth operation of our firm.

Key Responsibilities

• Photocopy or scan legal documents based on a variety of specifications in a timely manner
• Book Notary appointments and update your fee earners diary
• Open electronic files
• Process expenses
• Audio type instructions from your squad to assist with cases
• Log deadlines on the IAMBIC system and update and maintain data on client records
• Process post by scanning and saving to client files within the deadlines assigned
• Proof read documents
• Answer the main phone line, transfer calls, and take messages promptly
• Sign for office deliveries and assist with Royal Mail collections and drop offs
• Book couriers and frank mail as and when required
• Assist your wider IA Support team with cover from time to time

Essential Skills And Experience

• Good working knowledge of Microsoft Office, Word and Excel
• Excellent organisation and prioritisation skills
• Excellent attention to detail and ability to multitask
• Ability to work as part of a team

The Company

Stobbs is a niche intellectual property practice that recognises that to give the best advice on brands, you need to take a more strategic and holistic approach than pure trade mark expertise. To that end, we launched the concept of Intangible Asset Management. We have a breadth of capability that goes far beyond the scope of any other IP firm and encompasses trade marks, designs and copyright, litigation, disputes, commercial contracts, brand intelligence, brand extension (licensing), systems, online brand enforcement, anti-counterfeiting and brand restructuring. Formed in 2013 with 18 people, today we have over 200 professionals based in Cambridge, London, Dublin, Eindhoven and Munich.