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For Companies At a Glance
- Tasks: Support Directors with diary management, admin, travel, and oversee daily office operations.
- Company: Join a dynamic boutique Finance firm in the vibrant West End.
- Benefits: Enjoy competitive salary and benefits, with a supportive work environment.
- Why this job: Make your mark in a varied role where no two days are the same!
- Qualifications: 4+ years in a similar role; strong communication and business acumen required.
- Other info: Full-time position, 5 days a week, with flexible hours.
The predicted salary is between 40000 - 52000 £ per year.
Job Description
- Job Title: Office Manager / EA
- Salary: £50,000 – £65,000 DOE
- Hours: 8.30am – 6.00pm
- Days in Office: 5 per week
The Company:
This brilliant financial services firm is looking for an Office Manager / EA to hit the ground running and tackle this exciting role in their London office. This is primarily an Office Manager role with some various EA and front of house duties making this a perfect, dynamic role for a flexible candidate!
Responsibilities:
Office Manager duties:
- Maintaining a functional workplace
- Assisting with IT troubleshooting
- Helping with onboarding and offboarding
- Managing and organising events
EA duties:
- Diary management for MD
- Arranging travel (intensity will fluctuate)
- Ad hoc support to CEO if cover is required
Front of House duties:
- Managing and preparing meeting rooms
- Answering main phones
- Meeting and greeting guests
Skills and Experience:
- 2+ years Office Management experience required
- 2+ years EA experience required
- Ability to work in a fast-paced and high performing environment
- Has worked in a Financial Services firm
- Competent in tech maintenance to aid with external help desk
RMS Recruitment thanks you for your application and looks forward to speaking to you. However, we regret that we will only be able to respond to successful applicants who fulfil all the criteria.
If you are already registered with RMS, please do not hesitate to contact your consultant directly quoting the above reference number.
Office Manager / EA employer: RMS Recruitment Limited
Contact Detail:
RMS Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager / EA
✨Tip Number 1
Make sure to highlight your experience in managing multiple tasks simultaneously. This role requires someone who can keep 'plates spinning', so be ready to share specific examples of how you've successfully juggled various responsibilities in previous positions.
✨Tip Number 2
Demonstrate your understanding of a boutique corporate environment. Research the company and its culture, and be prepared to discuss how your skills align with their unique needs and values during the interview.
✨Tip Number 3
Showcase your communication skills by preparing thoughtful questions for your interviewers. This not only demonstrates your interest in the role but also your ability to engage effectively with others, which is crucial for an EA position.
✨Tip Number 4
Be flexible and adaptable in your approach. The job description emphasizes that no two days are the same, so be ready to discuss how you've adapted to changing circumstances in past roles and how you thrive in dynamic environments.
We think you need these skills to ace Office Manager / EA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant and Office Manager. Focus on your skills in diary management, office administration, and HR support, as these are key for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the boutique finance sector. Emphasize your adaptability and communication skills, and explain how you can contribute to the dynamic environment of the firm.
Highlight Relevant Experience: In your application, provide specific examples of your past roles where you successfully managed multiple tasks, supported executives, or contributed to office management. This will demonstrate your capability to handle the varied responsibilities of the position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects professionalism and attention to detail, which are crucial for this role.
How to prepare for a job interview at RMS Recruitment Limited
✨Showcase Your Organizational Skills
As an Executive Assistant/Office Manager, your ability to manage multiple tasks is crucial. Prepare examples of how you've successfully organized schedules, managed office operations, or handled complex projects in the past.
✨Demonstrate Flexibility and Adaptability
This role requires someone who can keep 'plates spinning'. Be ready to discuss situations where you had to adapt quickly to changing priorities or unexpected challenges, showcasing your problem-solving skills.
✨Highlight Your Communication Skills
Outstanding communication is key in this position. Practice articulating your thoughts clearly and confidently, and be prepared to provide examples of how you've effectively communicated with different stakeholders in previous roles.
✨Understand the Company Culture
Research the boutique finance firm and understand its values and culture. Be ready to explain why you are a good fit for their environment and how you can contribute to their branding and marketing efforts.
