Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Head of Department with diary management and meeting coordination.
- Company: Join a dynamic team in Glasgow City Centre focused on administrative excellence.
- Benefits: Earn £14.76 per hour with a full-time schedule, Monday to Friday.
- Why this job: Gain valuable experience in a fast-paced environment while enhancing your admin skills.
- Qualifications: Experience in administration and strong IT skills, especially in Microsoft Office and Excel.
- Other info: This is a 6-month temporary position requiring on-site work, no remote options available.
Job Description
6 month temp vacancy – Admin/PA support
14.76 per hour
Location – Glasgow City Centre
Working hours – 9am – 5pm Full on site
Working days – Monday to Friday
Our client in Glasgow City Centre are looking for an administrator/PA for some additional admin support in their team. This is a 6 month temporary position and will be starting with immediate effect. Please read below for more information.
Duties and responsibilities
* PA support to the Head of Department including diary management, booking meetings and all other tasks as required.
* Coordinating recruitment and selection interviews including meeting candidates, updating databases.
* Collation of external examiner sample packs and assisting courses support team in keeping attendance records, booking rooms, catering requests, and updating University VLE.
* Service User and Carer Network administration – this includes maintenance of database including the coordination of taxis (pick-up/drop offs), catering, any payments etc normally vouchers.
* Committee Administration for all Committees (including QCT/Programme Team meetings). The role requires the staff member to proactively prepare agendas, write good quality minutes, update action trackers and take responsibility for progression of actions.
* Any other duties commensurate with the grade of this post.
Experience:
* Experience of successfully dealing with a range of complex matters using initiative and judgement without recourse to seniors, except in exceptional circumstances. Excellent knowledge of University policy and procedure.
* Ability to work to tight deadline in a demanding environment.
* Ability to analyse data and produce informative management reports.
* Demonstrable experience of developing effective relationships with both external and internal stakeholders.
Job Related Skills
* An ability to understand the operational needs of the Department. Contribute to achieving objectives outlined in the Departmental strategic plan.
* Excellent IT literacy, including an excellent understanding of Microsoft Office, Microsoft Teams, SharePoint, Power Automate, Power BI, and the University VLE.
* Enhanced Excel skills, working with complex formula and able to convert data for review i.e. pivot tables.
* Proven analytical, problem solving, and decision-making skills.
* Excellent interpersonal, communication and team working skills.
* Excellent organisation and prioritising skills.
* Excellent written and numeracy skills.
Personal Attributes
* Can-do, positive attitude.
* Proactive and applies initiative to maintain progress and is naturally organised and forward-thinking.
* Confident communicator who is robust and resilient, with the ability to establish credibility at all levels.
* Professional integrity – is trusted, takes responsibility and willing to learn, is credible and consistent, has self-awareness and strives to develop their qualities and skills.
* Ability to manage the demanding workloads.
Other requirements:
* This post will be delivered on campus 5 days a week to ensure the candidate is supported effectively. Hybrid or off campus working is not on offer for this role.
If you are an experienced administrator and proficient with InDesign, please submit your CV or call Louise on 0141 221 0007.
Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
Admin/PA employer: Blue Arrow Ltd. Glasgow
Contact Detail:
Blue Arrow Ltd. Glasgow Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin/PA
✨Tip Number 1
Familiarize yourself with the specific software and tools mentioned in the job description, such as Microsoft Office, Teams, SharePoint, and Power BI. Being able to demonstrate your proficiency in these applications during the interview can set you apart from other candidates.
✨Tip Number 2
Highlight your experience in managing complex tasks and working under tight deadlines. Prepare examples of how you've successfully navigated similar situations in the past, as this will show your ability to thrive in a demanding environment.
✨Tip Number 3
Since the role involves coordinating recruitment and selection interviews, consider brushing up on your interviewing skills. Being able to discuss your approach to candidate engagement and database management will demonstrate your readiness for the position.
✨Tip Number 4
Emphasize your interpersonal and communication skills during the interview. The ability to build effective relationships with both internal and external stakeholders is crucial for this role, so be prepared to share examples of how you've successfully collaborated with others in previous positions.
We think you need these skills to ace Admin/PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and PA support. Emphasize your skills in diary management, meeting coordination, and database maintenance, as these are key responsibilities for the role.
Craft a Strong Cover Letter: Write a cover letter that showcases your proactive attitude and ability to handle complex matters. Mention specific examples of how you've successfully managed tight deadlines and developed effective relationships with stakeholders.
Highlight IT Skills: Since the role requires excellent IT literacy, particularly with Microsoft Office and Excel, be sure to detail your proficiency with these tools. Include any experience with SharePoint, Power Automate, or Power BI if applicable.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any errors. Ensure that your written communication is clear and professional, reflecting the high standards expected in this role.
How to prepare for a job interview at Blue Arrow Ltd. Glasgow
✨Showcase Your Organizational Skills
As an Admin/PA, your ability to manage multiple tasks is crucial. Be prepared to discuss specific examples of how you've successfully organized meetings, managed diaries, or coordinated events in the past.
✨Demonstrate IT Proficiency
Familiarity with Microsoft Office and other relevant software is key for this role. Highlight your experience with tools like Excel, Power BI, and SharePoint, and be ready to discuss how you've used them to improve efficiency.
✨Communicate Effectively
Strong communication skills are essential. Practice articulating your thoughts clearly and confidently, as you'll need to interact with various stakeholders. Consider preparing a brief introduction about yourself that showcases your communication style.
✨Exhibit a Can-Do Attitude
The job description emphasizes a positive, proactive approach. Be ready to share instances where you've taken initiative to solve problems or improve processes, demonstrating your commitment to supporting the team effectively.
