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For Companies At a Glance
- Tasks: Manage office workflow, vendor relationships, and welcome visitors in a dynamic environment.
- Company: Join Juice Plus+, a leader in health and wellness, inspiring healthy living worldwide.
- Benefits: Enjoy a hybrid work model with flexibility, plus opportunities for social events and team celebrations.
- Why this job: Be part of a vibrant team that values inclusivity and fosters a positive workplace culture.
- Qualifications: 2-3 years in a similar role; IOSH qualification preferred; strong communication skills required.
- Other info: Ideal for proactive individuals who thrive under pressure and enjoy diverse tasks.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
Office & Facilities Coordinator
London / Hybrid
The Juice Plus+ Company is a multimillion-dollar competitor in the health and wellness industry, using a unique combination of direct sales and e-commerce to market our plant-based nutritional products in pursuit of our mission to “Inspire Healthy Living Around the World.”
The role of Coordinator, London, Office & Facilities combines office management responsibilities with front of house duties. This highly interactive, diverse, busy position is responsible for ensuring a smooth office workflow while managing vendor relationships, work safety compliance and welcoming visitors. The role requires someone who is proactive and highly organised with strong interpersonal skills and has an ability to remain calm under pressure while prioritising competing demands.
In our hybrid work environment, the role requires being in the office three days a week (although flexibility around this is needed, dependent on business requirements) and working from home. It is ideally suited to someone who thrives on working in a dynamic environment and takes pride in fostering a positive and inclusive atmosphere.
Reception
- Meet & Greet Visitors in a professional manner
- Manage visitor sign-in and issue ID passes as required
- Manage deliveries, couriers (inbound and outbound) and distribute post
- Allocate car parking spaces as needed
Facilities
- Manage 3rd Party maintenance contracts including cleaning company, and external facilities management provider
- First point of contact with the Arc building facilities team / Landlord, and with 3rd Floor sub tenants
- Coordinate repairs and maintenance with external contractors.
- Coordinate the ordering and delivery of all Office Supplies
- Manage annual and bi-annual maintenance checks, ensuring records are kept up to date for (PAT (Portable appliance testing), Power Down Day, Fire Alarm Testing, Electrical Testing (RAMS), Water Pump maintenance etc.)
- Responsible for Health & Safety; risk assessment, overseeing Fire Wardens, fire evacuations and managing First Aiders, First Aid equipment and overall compliance with safety regulations
- Maintain overall office appearance and organisation
Other (Events, Administration)
- Arrange in-office lunches for Regional Director and Executive Leadership Team Meetings
- Coordinate employee Social Events (In-Office celebrations, Summer Party, Winter Party, etc)
- Purchase and send gifts / gift cards for birthdays and special occasions.
- Assist Leadership as needed in arranging business dinners and social activities (theatre etc.)
- Coordinate with local hotels to secure preferential corporate rates
Qualifications & Experience
- Good standard of education with c.2-3 years’ experience in a similar role
- IOSH (Institution of Occupational Safety & Health) Qualification or similar (preferred)
- Trained Fire Warden (preferred), with good understanding of fire safety regulations and procedures
- Excellent understanding of RIDDOR compliance
- Knowledgeable in UK health and safety regulations (Health and Safety at Work Act)
- Awareness of PAT (Portable Appliance Testing) requirements
- Experienced with supplier and contractor management and familiarity with building maintenance standards and practices.
- Tactful and diplomatic communication style
- Ability to work with diverse teams in a multicultural environment.
Office & Facilities Coordinator employer: The Juice Plus Company EMEA
Contact Detail:
The Juice Plus Company EMEA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office & Facilities Coordinator
✨Tip Number 1
Familiarize yourself with the specific health and safety regulations in the UK, especially those related to office environments. This knowledge will not only help you stand out but also demonstrate your commitment to maintaining a safe workplace.
✨Tip Number 2
Highlight your experience in managing vendor relationships and coordinating maintenance contracts. Be prepared to discuss specific examples of how you've successfully managed these aspects in previous roles during the interview.
✨Tip Number 3
Showcase your interpersonal skills by preparing to share instances where you've effectively welcomed visitors or handled challenging situations. This will illustrate your ability to remain calm under pressure and foster a positive atmosphere.
✨Tip Number 4
Since the role requires working in a hybrid environment, be ready to discuss your strategies for staying organized and productive while working from home. This will demonstrate your adaptability and proactive approach to managing competing demands.
We think you need these skills to ace Office & Facilities Coordinator
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Office & Facilities Coordinator position. Make sure you understand the key responsibilities and qualifications required, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize your previous experience in office management or facilities coordination. Be specific about your achievements and how they relate to the responsibilities outlined in the job description.
Showcase Interpersonal Skills: Since the role requires strong interpersonal skills, provide examples in your application that demonstrate your ability to communicate effectively and work well in a team. Mention any experience you have in managing vendor relationships or welcoming visitors.
Tailor Your Cover Letter: Craft a personalized cover letter that reflects your enthusiasm for the role and the company. Mention why you are drawn to The Juice Plus+ Company and how your values align with their mission to inspire healthy living.
How to prepare for a job interview at The Juice Plus Company EMEA
✨Show Your Organizational Skills
As an Office & Facilities Coordinator, being organized is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past, especially in a busy environment.
✨Demonstrate Interpersonal Skills
This role requires strong interpersonal skills. Be ready to discuss how you’ve effectively communicated with diverse teams and handled visitor interactions professionally.
✨Highlight Health & Safety Knowledge
Since the position involves health and safety compliance, brush up on UK regulations and be prepared to discuss your understanding of RIDDOR and PAT requirements during the interview.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your ability to remain calm under pressure. Think of situations where you had to prioritize competing demands and how you handled them.
