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- Tasks: Manage facilities and ensure a comfortable workspace while supporting office administration.
- Company: Join a dynamic team in Edinburgh focused on creating efficient work environments.
- Benefits: Enjoy a full-time role with opportunities for professional growth and development.
- Why this job: Be the go-to person for enhancing workplace experiences and making a real impact.
- Qualifications: Strong admin skills, Microsoft Office proficiency, and a knack for problem-solving required.
- Other info: This is a temporary position with an ASAP start date.
The predicted salary is between 30000 - 42000 £ per year.
Integrated Facilities and Workplace Coordinator
Location: Edinburgh
Job Type: Full-time, Temporary
Start Date: ASAP
One of our clients is seeking an Integrated Facilities and Workplace Coordinator to oversee and manage all aspects of their facilities and front of house area. This role combines the responsibilities of maintaining a comfortable and efficient workspace, ensuring facilities are fit for purpose, and driving continual improvement activities across the site.
Day-to-Day Responsibilities:
- Maintain all aspects of facilities to ensure offices are fit for purpose. Manage communal facilities, equipment, and stock, ensuring everything is clean, tidy, and well-maintained.
- Act as the first point of contact for both internal and external visitors, manage site calendar, and support all teams with office administration.
- Coordination of facilities contractors: Booking scheduled and reactive works, raise purchase orders for renewal of service contracts and reactive works, point of contact to contract managers, service report admin.
- Administrative support to site teams as required: Document administration, conference booking, travel booking support, site related document updates.
Required Skills & Qualifications:
- Experience: Strong administrative and facilities experience.
- Skills: Competent in Microsoft Office, excellent organisational and communication skills, and the ability to deliver effective training. Strong problem-solving skills with a thorough knowledge of health and safety legislation and compliance requirements.
To apply for the Integrated Facilities and Workplace Coordinator position, please apply now.
Facilities Administrator employer: Reed Specialist Recruitment Ltd
Contact Detail:
Reed Specialist Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator
✨Tip Number 1
Familiarize yourself with the specific facilities management tools and software that are commonly used in the industry. This knowledge can give you an edge during interviews, as it shows your proactive approach and readiness to hit the ground running.
✨Tip Number 2
Network with professionals in the facilities management field. Attend local events or join online forums where you can connect with others who work in similar roles. This can lead to valuable insights and potential referrals.
✨Tip Number 3
Prepare to discuss specific examples of how you've improved workplace efficiency or resolved issues in previous roles. Having concrete stories ready will demonstrate your problem-solving skills and ability to manage facilities effectively.
✨Tip Number 4
Research the company culture and values of the organization you're applying to. Tailoring your conversation to align with their mission can help you stand out as a candidate who is not only qualified but also a good fit for their team.
We think you need these skills to ace Facilities Administrator
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Facilities Administrator position. Make sure you understand the key responsibilities and required skills, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize your strong administrative and facilities experience. Provide specific examples of how you've maintained facilities or managed office administration in previous roles.
Showcase Your Skills: Make sure to mention your proficiency in Microsoft Office and your excellent organizational and communication skills. Highlight any experience you have with health and safety legislation and compliance requirements.
Craft a Strong Cover Letter: Write a compelling cover letter that explains why you are a great fit for the role. Discuss your problem-solving skills and your ability to support teams with administrative tasks, as these are crucial for the position.
How to prepare for a job interview at Reed Specialist Recruitment Ltd
✨Showcase Your Administrative Skills
Be prepared to discuss your previous administrative experience in detail. Highlight specific examples where you successfully managed facilities or office environments, emphasizing your organizational skills and attention to detail.
✨Demonstrate Problem-Solving Abilities
Think of scenarios where you faced challenges in a facilities management role. Be ready to explain how you approached these problems, the solutions you implemented, and the outcomes. This will showcase your strong problem-solving skills.
✨Familiarize Yourself with Health and Safety Regulations
Since the role requires knowledge of health and safety legislation, brush up on relevant regulations before the interview. Be prepared to discuss how you ensure compliance in a workplace setting and any experiences you have had in this area.
✨Prepare Questions for the Interviewers
Have a list of thoughtful questions ready to ask the interviewers about the company culture, team dynamics, and expectations for the role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
