Private Secretary

Private Secretary to Chairman

Part-time – 2 weeks on / 2 weeks off 9am – 5:30pm (some flex required)

Location: Westminster

Permanent, fully office-based

The Client: A prestigious investment firm with a fantastic company culture, strong staff retention and excellent benefits. The firm has around 300 in the London office and a global presence, and is highly reputable in their field.

The Role: This is a busy Private Secretary role supporting the Chairman, who splits their time between London and their countryside residence. When in London (for 2 weeks every month), the Chairman will require comprehensive private and business support, which includes (but is not limited to):

• Acting as gatekeeper and first point of contact for the Chairman, managing all correspondence and diary appointments
• Creating weekly briefing packs and ensuring the Chairman is prepared for all meetings, including research and biographies of clients, and printing everything in advance of their arrival
• Liaising with stakeholders, clients and trustees
• Working closely with the Household PA on personal matters
• Supporting the Chairman’s philanthropic endeavours
• Ad-hoc administrative support

Candidate Specification:

• Prior Private Secretary (or similar) experience of supporting at Chairman or similar level, ideally in a family office or HNW household environment
• High level of emotional intelligence
• Excellent problem-solving skills able to work on own initiative
• Excellent organization and prioritisation skills
• Highly professional and discrete

Additional Information:

This is a permanent, part-time position commencing ASAP. Salary up to £75K as a full-time equivalent (circa £35K pro-rata). Working hours will be 2 weeks on, 2 weeks off, to correspond with when the Chairman is in London. Some variations may occur, but these would be communicated well in advance. Hours are 9am – 5:30pm, with some flexibility for early or late meetings required. Weekend or out of hours work is unlikely. The role is fully office-based, but you may also be required to work in the Chairman’s private office (also in Westminster). Our client is looking for someone to start ASAP. If this sounds like the role for you, please apply today!