Creative Virtual Assistant

Are you a VA who is tired of the freelance rollercoaster? Are you looking for more stability in an employed role, with all the perks whilst enjoying the flexibility and rewards of being a VA in a fully remote role? Then apply now to join Vibe VA for stability, growth & a kick-ass team!

Are you ready to make an impact? To change the lives of business owners across the UK and beyond by being their go-to person, their sidekick, and often their voice of reason?

Do you thrive in a whirlwind of diaries, client chats, and to-do lists?

Are you hyper-organised, admin-obsessed, and love making things run like clockwork?

Do you want to be a key player in an exciting, fast-paced team, all while working from the comfort of your own home?

If you’re nodding along, keep reading—this might just be your dream job.

Welcome to Vibe VA

We’re Vibe, a Virtual Assistant agency with big goals and even bigger energy. We’re not just another VA agency—we’re building something extraordinary. Our mission? To give our clients elite-level support so they can grow, scale, and succeed.

And now, we’re on the hunt for a VA to join us—someone who’s experienced, unflappable, and an absolute powerhouse when it comes to supporting business owners. You’ll be the friendly face (and voice) of our agency, keeping clients smiling, organised, and excited to work with us.

What’s in it for you?

• Job security – This is an employed role (part-time 15-25 hours a week), with a view to grow). No more freelancing hustle or chasing invoices.
• Flexibility – You’ll need to be available between 09:00 – 17:00 daily, but you can spread your hours in a way that works for you and your clients. Flexibility is key in this position, please only apply if you are available to work Monday – Friday and you can be flexible with your schedule.
• Career Growth – We’re a fast-growing business and want you to grow with us. We\’re looking for someone ready to commit to Vibe VA long-term and progress within your role as we scale.
• Incredible team vibes – Expect a supportive, fun, and high-energy environment where your hard work is appreciated.
• Real impact – We’re a start-up, which means your voice matters. Your ideas will shape the way we do things and help build something amazing.

If you are not an experienced Freelance Virtual Assistant, this role isn\’t for you.

All applicants must be based in the UK.

A Day in Your Life as Our VA

• Acting as the main point of contact for multiple clients—you’re their rockstar, chatting with them regularly, handling questions, and making their lives easier.
• Handling classic PA magic with a creative flare—inbox and diary management, booking travel, scheduling meetings, managing CRMs, data entry, research projects, note-taking, creating social content, making website/online store updates, creating designs on Canva for various resources, transcribing, process writing, and even personal tasks for clients.
• Managing projects & tasks—assigning work to the right team member and keeping everything running smoothly.
• Checking in with clients, proactively managing their workload, keeping everything on track.
• Prioritising urgent tasks with a calm head and keeping clients in the loop.
• Confidently using and learning new software, developing your skills independently when needed.
• Bringing game-changing ideas to the table—if it makes life easier for our clients, we want to hear it.

What You Bring to the Table

We are looking for a well-rounded VA who is experienced in traditional PA/inbox management but also has a creative flair and can support SMEs with their varying needs.

Your Experience & Skills

• At least 2 years’ experience as a Virtual Assistant, managing multiple clients on a freelance basis.
• Previous experience in a PA or Office Admin role, supporting senior executives, entrepreneurs, or business owners.
• Proven ability to manage SME business owners with diverse requirements, including diary and inbox management, social media creation, small website updates, CRM management, and client communications.
• Tech-savvy—familiar with tools like Asana, Slack, Zoom, Canva, Wix/Squarespace, Microsoft Office Suite (including Teams), Google Workspace, Mailchimp (or similar), and various CRMs.
• Confident in learning new software and developing new skills independently.

Your Creativity & Innovation

• Confident using Canva to create engaging social media graphics, polished PDFs, promotional materials, training content, and professional business documents like PowerPoint presentations
• A natural problem solver who thrives on finding solutions and making things happen.
• Proactive in contributing to business growth by suggesting ideas to enhance both our clients\’ businesses and Vibe VA.

Your Business & Growth Mindset

• Confident in supporting Vibe VA’s growth by helping us find and attract new clients.
• Driven to make an impact across all areas of the business, actively helping us scale and improve.
• Dedicated to growing with Vibe VA as a key team member, prioritising our collective success over individual VA ventures.

Your Superpowers

• You’re unflappable—spinning plates is your superpower.
• Ability to manage emails, calendars, and priorities like a pro.
• Strong project coordination skills—you can juggle varied tasks and priorities while staying cool under pressure.
• Unreal attention to detail—you catch the little things that others might miss.
• A self-sufficient, hard-working attitude—you don’t need micromanaging; you just get things done.
• A can-do attitude—you’re always up for trying your hand at something new and picking up new skills along the way.

Your Vibe

• You’ve got edge, personality, and a sense of fun—we work hard, but we love a laugh. We bring big energy & a team spirit.
• A ‘kick-arse’ mentality—you know how to protect your clients’ time and priorities while keeping everything running smoothly.
• Excited for the start-up ride—it’s going to be a wild first year, but we’re building something epic.

Why Join Vibe VA?

\”We\’re at such an exciting and pivotal point here at Vibe, and we just can\’t wait to find the next superstar to join our team. Joining us, and being part of our journey, could be the best decision you ever make in your career.\” – Bex Fawcett, Co-Founder of Vibe VA

Sound like your vibe? Apply now, we can’t wait to hear from you.

Salary: £24,000 – £32,000 – based on a full-time equivalent (FTE) and pro-rated according to agreed part-time hours.

Hours: 15-25 hours per week with opportunity to increase hours, (must be available daily between 09:00 – 17:00)