Legal Secretary/Personal Assistant - Property Department

Job Summary: Legal Secretary/Personal Assistant – Property Department

Employer: Glenville Walker

Location: Liverpool, Northwest

Industries: Legal Services

Job Type: Full Time – Permanent office-based role (Monday – Friday 9am-5pm).

Years of Relevant Experience: 10 years+

Education Level: 'A' Level/​Higher or Equivalent

Career Level: Experienced (non-manager)

Salary: Competitive – depending on experience.

Legal Secretary/Personal Assistant – Property Department

Full job description

As a top legal 500 firm, Glenville Walker are looking for an experienced legal secretary for our Liverpool office, to support a vibrant team of fee earners who will be responsible for preparing legal documentation, correspondence, and general secretarial tasks. Working for a thriving dynamic, solutions-driven team who value their strong collegiate office-based culture.

This role is positioned within an experienced secretarial team and would suit a candidate in the senior level of their secretarial career who are keen on developing their skills and knowledge, in a business law firm which very much champions the internal progression of team members. This role will provide secretarial and administrative support for the property department and so candidates must have a breadth of experience in dealing with property clients, transactions and Land Registry and case management platforms, with a great passion for figures and document transcription. Skills in legal document production management at an experienced level is essential for this role.

We are looking to hire a senior legal secretary, into our modern and dynamic office, that are easily accessible by public transport or by car, with free onsite parking.

You will be responsible for land registry submissions, audiotyping letters, preparation of legal documents, bills, emails, completion statements and liaising with clients on behalf of the team, as well as accurate management of diaries and case management systems and their reporting facilities. Furthermore, you will have responsibility for ensuring that deadlines are met, and that work is completed accurately and to a consistently high standard. On occasion during holiday periods, the candidate will be required to cover workflows from other departments; corporate and litigation but this responsibility is evenly shared across the entire secretarial team.

A successful candidate will have a proactive and flexible attitude with the ability to support inspiring and challenging stakeholders. Furthermore, you will enjoy working in a fast-paced environment, be a confident communicator with exceptional organisational skills. You will be diligent, have outstanding attention to detail and be experienced in using the full Microsoft Office suite (Word, Excel and Outlook) and case management systems.

The ideal candidate will have:

·       10 years+ experience as a property legal secretary

·       Highly experienced in document production management skills (with specific reference to both property and corporate documents)

·       Both accurate and fast typing speed required

·       Strong communication skills (both written and verbal)

·       A professional telephone manner with the ability to engage with clients

·       Ability to multi-task and detail orientated

·       Experience with case management and dictation software e.g. Quill and BigHand

·       Experienced in using the full Microsoft Office suite (Word, Excel and Outlook) and case management systems.

·       Experience in maintaining accurate filing systems and databases

·       Confidant with financial ledger management of client files and drafting bills/invoices

·       Confidence in Land Registry filing and completing Land Registry forms

·       Preparing and submitting stamp duty land tax forms to HMRC

·       Experience in time recording

·       Efficient diary management and organisational skills

·       Ability to work on own initiative

·       A calm, helpful and professional approach

·       Team player approach

The benefits:

·       Competitive salary dependant on level of experience

·       25 days holiday plus usual statutory bank holidays

·       Company pension scheme

·       On-site parking

·       Sick pay

·       A positive and supportive company culture.

How to apply

If you're interested in this role, please forward a copy of your CV accompanied by a covering letter outlining your relevant experience, why you wish to apply for this role and what sets you apart from the rest of the crowd. Please quote job reference: GWP/PROP-PA-2025 in the subject title of your email.

Please note we use experience/salary levels purely as a guide. Glenville Walker is an equal opportunity employer that is committed to diversity and inclusion in the workplace.