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- Tasks: Support event coordination and hospitality management for ELEMIS at Grand Prix events.
- Company: Join ELEMIS, a luxury skincare brand partnered with Aston Martin in Formula One.
- Benefits: Gain hands-on experience in a dynamic environment with opportunities for travel.
- Why this job: Be part of an exciting partnership that blends luxury skincare with high-speed racing.
- Qualifications: 1-3 years in event coordination or hospitality; Formula One experience is a must.
- Other info: Must be detail-oriented and ready to manage VIP experiences at thrilling events.
The predicted salary is between 36000 - 60000 £ per year.
Partnership Executive – Consultant
Department: Special Projects
Employment Type: Fixed Term – Full Time
Location: Head Office, London
Description ELEMIS, the British luxury skincare brand, has been announced as the first Official Skincare Partner of the Aston Martin Aramco Formula One Team. We are looking for a highly organized and detail-oriented Partnership Executive to support the day-to-day execution of this trailblazing partnership.
This is a hands-on, operational role focused on event coordination, hospitality management, partnership delivery, and administrative support.
Key Responsibilities 1. Event & Hospitality Support
- Assist in the planning and coordination of ELEMIS hospitality programs at Grand Prix events.
- Support the management of VIP guest experiences, ensuring all travel, logistics, and event details are organized and executed to the highest standard.
- Handle administrative tasks such as guest invitations, ticketing, travel bookings, and itinerary creation.
- Assist with on-site event logistics, including venue setup, branding placement, and product display.
- Coordinate gifting and product placements for VIP guests and influencers at race events.
- Ensure all hospitality and event elements align with ELEMIS’ luxury brand standards.
2. Partnership Coordination & Brand Guardianship
- Act as a key point of contact for internal teams and external partners to ensure the smooth delivery of all sponsorship assets.
- Support in the execution of branding, marketing materials, and promotional activations related to the Aston Martin Aramco Formula One partnership.
- Act as brand guardian ensuring correct usage of the ELEMIS x Aston Martin Aramco Formula One branding, logos, and creative assets in all sponsorship-related materials and events.
- Work closely with the Aston Martin Aramco Formula One team and external agencies to coordinate approvals and ensure brand consistency.
3. Stakeholder & Relationship Management
- Support the Partnerships team in liaising with event organizers, hospitality providers, agencies, and the Aston Martin Aramco Formula One team.
- Assist with guest list management and coordination of VIP attendees at Formula One events.
- Provide on-the-ground support at events, ensuring seamless execution and an exceptional experience for guests and partners.
- Work closely with internal teams (marketing, PR, and other teams) to support partnership-related campaigns and activations.
4. Logistics, Administration & Team Support
- Manage all administrative tasks related to the partnership, ensuring efficient communication and workflow across teams.
- Maintain detailed event schedules, guest lists, itineraries, and logistics trackers.
- Coordinate travel, accommodations, and itineraries for VIP guests, executives, and team members attending races.
- Assist in handling vendor coordination, contract administration, and budget tracking for partnership-related events.
- Process invoices, raise PO’s, track expenses, and maintain accurate records for all partnership-related costs.
- Assist with post-event reporting, collecting feedback, and documenting key learnings for future activations.
- Prepare presentations and reports for internal and external stakeholders to showcase partnership impact.
Skills, Knowledge and Expertise
- 1-3 years of experience in event coordination, sponsorship activation, hospitality management, or administrative support.
- Experience working in Formula One required.
- Strong attention to detail and ability to manage multiple projects in a fast-paced environment.
- Excellent organizational and administrative skills, including experience handling budgets and logistics.
- Experience working with VIP guests, event agencies, and hospitality teams.
- Strong interpersonal skills with the ability to communicate professionally with high-profile stakeholders.
- Ability to work under pressure, and a can-do attitude.
- A proactive, problem-solving mindset with a flexible and adaptable approach.
- Strong proficiency in Microsoft Office (Excel, PowerPoint, Outlook) and event management tools.
- Willingness to travel internationally to Formula One races and partnership activations if required.
Partnership Executive - Consultant employer: ELEMIS
Contact Detail:
ELEMIS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Partnership Executive - Consultant
✨Tip Number 1
Familiarize yourself with the Formula One environment and ELEMIS' brand values. Understanding the luxury skincare market and how it intersects with high-profile events like Grand Prix races will help you stand out as a candidate who truly gets the role.
✨Tip Number 2
Network with professionals in the event coordination and hospitality sectors, especially those with experience in Formula One. Attend industry events or join relevant online communities to make connections that could lead to valuable insights or referrals.
✨Tip Number 3
Showcase your organizational skills by preparing a mock event plan for a hypothetical ELEMIS hospitality program at a Grand Prix. This will demonstrate your proactive approach and ability to manage logistics effectively, which is crucial for this role.
✨Tip Number 4
Research recent ELEMIS partnerships and sponsorship activations, particularly in the context of Formula One. Being able to discuss these initiatives during your interview will show your genuine interest in the brand and its strategic goals.
We think you need these skills to ace Partnership Executive - Consultant
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Partnership Executive position. Highlight key responsibilities and required skills, and think about how your experience aligns with them.
Tailor Your CV: Customize your CV to emphasize relevant experience in event coordination, hospitality management, and administrative support. Use specific examples from your past roles that demonstrate your ability to manage multiple projects and work under pressure.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the luxury skincare industry and Formula One. Mention your understanding of ELEMIS' brand values and how you can contribute to the partnership with Aston Martin Aramco Formula One Team.
Highlight Relevant Experience: In your application, be sure to highlight any previous experience working with VIP guests or in high-pressure environments. Discuss your organizational skills and any tools you’ve used for event management and logistics.
How to prepare for a job interview at ELEMIS
✨Show Your Passion for Formula One
Make sure to express your enthusiasm for Formula One and the ELEMIS brand during the interview. Share any relevant experiences or knowledge you have about the sport, as this will demonstrate your genuine interest in the role and the partnership.
✨Highlight Your Organizational Skills
Since this role requires strong organizational abilities, be prepared to discuss specific examples of how you've successfully managed multiple projects or events in the past. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Demonstrate Attention to Detail
Given the importance of detail in event coordination and hospitality management, provide examples that showcase your meticulousness. Discuss how you've ensured high standards in previous roles, especially when dealing with VIP guests or high-profile events.
✨Prepare for Scenario-Based Questions
Anticipate questions that may ask how you would handle specific situations related to event logistics or stakeholder management. Think through potential challenges you might face in this role and how you would address them effectively.
