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- Tasks: Provide top-notch admin support to the CEO, manage schedules, and coordinate meetings.
- Company: Join ID Medical, a leading global healthcare solutions provider trusted by over 95% of NHS trusts.
- Benefits: Gain experience in a fast-paced environment with opportunities for professional growth and development.
- Why this job: Be at the heart of business operations, working closely with senior leadership in a dynamic setting.
- Qualifications: 5+ years as a PA at CEO/MD level, excellent communication skills, and proficiency in Microsoft Office.
- Other info: Ideal for proactive individuals who thrive under pressure and enjoy multitasking.
The predicted salary is between 36000 - 60000 £ per year.
About us:
An award-winning, multi-discipline global healthcare solutions provider, ID Medical is dedicated to connecting and supporting the Healthcare Professionals and Organisations who take care of our health every day.
We have access to the widest range of roles across the UK, with dedicated, Specialist Recruitment Advisors helping Doctors, Nurses and Allied Healthcare Professionals find their ideal roles.
For Healthcare Organisations, we help to bridge the gap between supply and demand, with a range of services to help deliver agile, cost effective and sustainable Workforce Solutions to improve patient care and outcomes. Over 95% of NHS trusts rely on ID Medical for healthcare workforce solutions.
About the Role:
We are seeking an experienced and highly organised Personal Assistant (PA) to provide first-class administrative support to the CEO & MD . This role is ideal for a proactive professional who thrives in a fast-paced environment, demonstrating exceptional communication skills , strong attention to detail, and the ability to multitask efficiently.
The successful candidate will be responsible for managing the CEO/MD\’s schedules, workload, and meeting commitments , ensuring seamless co-ordination across all business functions.
Key Responsibilities:
PA & Administrative Support:
- Act as the first point of contact for the CEO/MD, handling enquiries and messages professionally.
- Manage emails , ensuring timely responses and appropriate follow-ups.
- Coordinate internal and external meetings , including scheduling, preparing materials, and taking minutes.
- Oversee diary management , ensuring smooth scheduling in alignment with business priorities.
- Track and follow up on key action points with the CEO/MD and the Senior Leadership Team .
- Provide ad hoc administrative support , including handling sensitive information with utmost confidentiality .
Office Management:
- Liaise with office cleaners and service providers to ensure a well-maintained workspace.
- Order and manage office supplies to ensure operational efficiency.
- Collaborate with the IT team to address general office maintenance needs.
- Assist in coordinating employee recognition activities , such as milestone celebrations.
Key Requirements:
- Minimum 5 years\’ experience as a Personal Assistant at CEO/MD level within a fast-paced commercial environment.
- Excellent verbal and written communication skills with a professional approach.
- Strong ability to prioritise workloads , multitask, and maintain efficiency under pressure.
- High level of confidentiality, discretion, and professionalism .
- Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook) .
- Highly organised, detail-oriented, and adaptable , with a problem-solving mindset .
Why Join Us?
This is an exciting opportunity to work closely with senior leadership in a dynamic environment. If you have a strong background in PA and office management , enjoy being at the heart of business operations, and have a passion for delivering exceptional support , we’d love to hear from you!
Apply Now!
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Personal Assistant to Chief Executive Officer employer: ID Medical
Contact Detail:
ID Medical Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Chief Executive Officer
✨Tip Number 1
Familiarize yourself with the healthcare industry and ID Medical's role within it. Understanding the specific challenges and needs of healthcare professionals will help you demonstrate your value as a Personal Assistant who can effectively support the CEO.
✨Tip Number 2
Highlight your experience in managing complex schedules and multitasking in fast-paced environments during your interactions. Be ready to share specific examples of how you've successfully handled similar responsibilities in previous roles.
✨Tip Number 3
Showcase your proficiency in Microsoft Office Suite by discussing any advanced skills you have, such as creating detailed reports in Excel or designing presentations in PowerPoint. This will demonstrate your readiness to handle the technical aspects of the role.
✨Tip Number 4
Prepare thoughtful questions about the company's operations and the CEO's priorities. This not only shows your interest in the role but also your proactive approach to understanding how you can best support the leadership team.
We think you need these skills to ace Personal Assistant to Chief Executive Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a Personal Assistant, especially in fast-paced environments. Emphasize your skills in managing schedules, multitasking, and maintaining confidentiality.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and your proactive approach. Mention specific examples of how you've successfully supported executives in the past and how you can bring that expertise to ID Medical.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office Suite and any other relevant tools. Discuss your ability to prioritize workloads and manage multiple tasks efficiently.
Show Enthusiasm for the Role: Express your passion for supporting senior leadership and your interest in the healthcare sector. Let them know why you want to work at ID Medical and how you align with their mission.
How to prepare for a job interview at ID Medical
✨Showcase Your Organizational Skills
As a Personal Assistant, your ability to manage schedules and prioritize tasks is crucial. Be prepared to discuss specific examples from your past experience where you successfully organized complex schedules or managed multiple priorities simultaneously.
✨Demonstrate Communication Proficiency
Since the role requires excellent verbal and written communication skills, practice articulating your thoughts clearly. You might be asked to provide examples of how you've handled professional correspondence or facilitated communication between teams.
✨Highlight Your Discretion and Confidentiality
Given the sensitive nature of the information you'll handle, it's important to convey your understanding of confidentiality. Share instances where you maintained discretion in previous roles, emphasizing your professionalism.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in real-time scenarios. Think about challenges you've faced as a PA and how you resolved them, particularly in high-pressure situations, to demonstrate your adaptability and quick thinking.
