Human Resources System Administrator

HR ITrent Systems Administrator

📍 Location: Lochgilphead, can be home based, hybrid or on site (negotiable at interview)

💼 Service: Improvement & HR – Customer Service

📋 Contract: 24 weeksinitial with potential for extension

Are you passionate about optimizing HR systems and ensuring seamless integration? ASA’s public sector client is seeking a proactive Systems Administrator to support HR & OD systems development, reporting, and user support.

What You’ll Do

Planning

Support the Programme Manager (Systems Development) in developing services and service plans by:

• Collaborating with colleagues across departments.
• Taking ownership of planning efficient and effective service delivery.
• Assisting in system-related management information reporting by ensuring accurate, high-quality data generation.
• Supporting the implementation of new working practices and systems by:
• Configuring parameters and managing user access rights.
• Developing usage procedures.
• Meeting training and testing requirements while ensuring operational continuity.
• Planning for the smooth implementation of HR and OD system changes.

Service Delivery

Support the Development Officer in delivering high-quality services by executing planned initiatives efficiently.

Key Responsibilities

HR & OD Systems Management

• Configure and maintain system modules, including user access.
• Apply systems analysis and programming techniques for system maintenance and enhancements.
• Coordinate testing of software releases and manage test system availability.
• Assist with system integrations and ensure smooth functionality.
• Monitor and reconcile system interfaces for data integrity.
• Troubleshoot system faults and escalate issues as needed.
• Develop specifications for system enhancements in collaboration with suppliers.
• Participate in HR & OD system meetings and working groups.

Systems Development Support

• Act as a project assistant for HR & OD system change initiatives.
• Develop and execute communication plans for system updates.
• Design and implement testing programs for system improvements.
• Create and deliver training materials and guidance on system enhancements.

Training Coordination

• Organise training sessions with consultants and build internal training capacity.
• Acquire skills to conduct training sessions directly.
• Train staff to become in-house HR & OD System trainers.

User Support & Reporting

• Serve as the first point of contact for internal users, addressing system-related inquiries.
• Work with Senior/Admin Officers to develop user-friendly management reports.
• Maintain and improve reporting catalogues for accurate data analysis.

Financial Responsibilities

• Assist in budget management by ensuring expenditures align with allocations and maintaining accurate financial records.

Performance Management

Support the Programme Manager (Systems Development) in:

• Tracking and optimizing business process improvements.
• Maintaining and updating data within the Corporate Performance Management System (Pyramid).
• Recording and reporting key performance indicators (KPIs) for internal and external use.

What We’re Looking For:

Experience:

• iTrent experience is essential
• Working with complex systems and databases.
• Advanced proficiency in Microsoft Office packages.
• Systems administration experience

Skills & Knowledge:

• Strong numerical and analytical skills.
• Ability to interpret and manipulate data using logical operators.
• Knowledge of HR, Payroll, Performance Management, Time Recording, or Document Management Systems (desirable).

Applicants must hold, or be willing to apply for a Basic Disclosure Scotland

If you have a keen eye for detail, a passion for system efficiency, and the ability to work collaboratively, we want to hear from you! Apply today for more information or reach out directly!