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For Companies At a Glance
- Tasks: Manage and maintain business documentation, ensuring compliance and accessibility.
- Company: Join a leading engineering firm in the energy and industrial services sector.
- Benefits: Enjoy a full-time, permanent role with opportunities for professional growth.
- Why this job: Be part of a critical team ensuring ISO standards and making a real impact.
- Qualifications: Experience in document control or quality roles, ideally with ISO certification knowledge.
- Other info: Ideal for detail-oriented individuals who thrive in collaborative environments.
The predicted salary is between 36000 - 60000 £ per year.
A leading engineering and industrial services organisation is seeking an experienced Document Controller to support the ongoing development and management of their Integrated Management System (IMS). This role plays a critical part in maintaining ISO accreditations and ensuring the consistency, accuracy and compliance of business-critical documentation.
Key Responsibilities:
- Manage and maintain all business documentation, ensuring accessibility and appropriate storage (digital and physical).
- Lead and maintain document control processes and systems to ensure consistency across procedural development.
- Ensure documentation is current, compliant with company and regulatory standards.
- Liaise with multiple departments to manage review and approval cycles for new and revised documents.
- Support audit preparation, documentation reviews and continuous improvement aligned with ISO standards.
- Deliver training and guidance on document control practices across the business.
- Track and report on document control performance and ensure alignment with business KPIs.
Candidate Profile:
- Proven experience in a Document Controller, Quality Administrator or Project Support role, ideally within energy, infrastructure or related industrial sectors.
- Demonstrable involvement in achieving or maintaining ISO certification, particularly ISO 9001, 14001 and/or 45001.
- High level of attention to detail and document accuracy.
- Proficient in Microsoft 365 and SharePoint (or equivalent EDMS).
- Strong time management, organisational and interpersonal skills.
- Confident communicating with cross-functional teams, including senior leadership.
- Comfortable working autonomously while contributing to wider QHSE or Business Services functions.
Desirable Qualifications & Experience:
- Degree in Business Administration, Information Management or a relevant discipline (or equivalent practical experience).
- 3+ years of experience in document control or quality-related roles.
- Exposure to change and stakeholder management initiatives.
- Experience coordinating audit processes and leading document reviews.
Document Controller employer: LinkedIn
Contact Detail:
LinkedIn Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with ISO standards, especially ISO 9001, 14001, and 45001. Understanding these standards will not only help you in the role but also demonstrate your commitment to maintaining compliance during interviews.
✨Tip Number 2
Network with professionals in the energy and industrial services sectors. Attend industry events or join relevant online forums to connect with others who may provide insights or even referrals for the Document Controller position.
✨Tip Number 3
Brush up on your skills in Microsoft 365 and SharePoint, as these tools are essential for document management. Consider taking a short course or tutorial to enhance your proficiency, which can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your experience with document control processes and how you've contributed to achieving ISO certifications in previous roles. Be ready to share specific examples that highlight your attention to detail and organisational skills.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in document control, particularly in relation to ISO standards. Use specific examples from your past roles that demonstrate your attention to detail and organisational skills.
Craft a Compelling Cover Letter: In your cover letter, explain why you are interested in the Document Controller position and how your background aligns with the responsibilities outlined in the job description. Mention your experience with ISO certifications and your proficiency in Microsoft 365 and SharePoint.
Showcase Relevant Skills: Emphasise your time management, organisational, and interpersonal skills in both your CV and cover letter. Provide examples of how you've successfully communicated with cross-functional teams and managed document control processes in previous roles.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Document Controller role.
How to prepare for a job interview at LinkedIn
✨Showcase Your Document Control Experience
Be prepared to discuss your previous roles as a Document Controller or in quality-related positions. Highlight specific examples where you successfully managed documentation processes, maintained ISO certifications, or improved document accuracy.
✨Demonstrate Your Attention to Detail
Since this role requires a high level of accuracy, be ready to provide examples that showcase your meticulous nature. You might want to mention how you ensured compliance with regulatory standards or how you handled document reviews.
✨Familiarise Yourself with ISO Standards
Brush up on ISO 9001, 14001, and 45001 standards before the interview. Being able to discuss how you've contributed to maintaining these certifications will show your understanding of the role's requirements.
✨Prepare for Cross-Functional Communication
This position involves liaising with various departments. Think of instances where you effectively communicated with different teams, especially senior leadership, and how you navigated any challenges that arose during those interactions.
