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- Tasks: Support a principal and family with household and business administration tasks.
- Company: Join a dynamic family in North London managing their film interests and boutique business.
- Benefits: Enjoy flexible part-time hours with the option to work from home some days.
- Why this job: Perfect for an experienced PA seeking a rewarding role with variety and responsibility.
- Qualifications: 5+ years as a PA, strong organizational skills, and proficiency in Microsoft Office and Xero.
- Other info: Opportunity to take over from a long-serving PA and make a real impact.
The predicted salary is between 27000 - 40000 £ per year.
An exciting role has arisen supporting a principal and his family from their home office (attached to their family home) in North London (NW3). You will be providing support across both the principals film interests and one other boutique business as well as overseeing all of the domestic household support. As well as managing the private household you will also be responsible for liaising with lawyers/accountants and property agents as the principals own two properties , in addition to the private family home. As PA you will be responsible for providing high level PA support and ensuring all the documentation for the businesses and properties is filed safely. and overseeing any maintenance or renovation projects. You will also liaise with the accountants in providing information relating to two annual VAT returns and potentially use Xero (for bookkeeping) and coordinate any maintenance or household projects.
This is a fantastic role for an experienced PA who is looking to work three days a week in a part time capacity. This could be either over 5 shorter days or three full days and there will be some flexibility to work from home for at least one of the days depending on what is needed on the day. The family have had a long serving PA who has supported them across their various interests for several years but she is moving away from London so it is a great role to be taking on.
Duties will include ;
- Day to day administration of both household matters and those relating to two small businesses
- Overseeing two other London rental properties (NW11) to include maintaining expenses for each and overseeing any renovation projects etc
- Liaising with accountants, estate agents and lawyers
- Helping compile documents for annual VAT returns for both businesses
- Overseeing paper filing and e-filing to ensure all documents are stored efficiently
- Finance management including arranging direct debits, logging, and processing invoices for various properties, and tracking expenses and managing financial records for the household.
- Coordinating with vendors and service providers for household maintenance, repairs, and other needs.
- Maintaining records relating to household purchases, car documents, utilities
- Filing and e-filing of all household and business documents
- Ad hoc errands – shopping, collections, deliveries etc
Skills :
- At least 5 years’ experience as a PA in a household or small family office
- A resourceful PA who knows how to find information and ask the right questions
- Strong organisational and multitasking abilities with attention to detail
- Excellent communicator who maintains confidentiality, honesty and integrity
- Proficiency in Microsoft Office Suite with knowledge of Excel and Xero (useful)
- Ability to work independently, adapt to changing environments, and maintain discretion on confidential matters
- Happy to drive (on occasion) to visit the other properties
- Driver – ideally with your own car and clean UK driving license
Personality
- Calm, measured and down to earth
- Trusted and detail oriented
- Highly flexible and with a ‘no job too big or small attitude’
Salary
- Salary – pro rata of £45-60k depending on experience
Part Time PA employer: ISE Partners
Contact Detail:
ISE Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time PA
✨Tip Number 1
Make sure to highlight your experience in managing household matters and small businesses. This role requires a strong background in both areas, so be ready to discuss specific examples of how you've successfully handled similar responsibilities.
✨Tip Number 2
Familiarize yourself with Xero and any other bookkeeping software you can find. Even if you haven't used Xero before, showing that you're proactive about learning it can set you apart from other candidates.
✨Tip Number 3
Demonstrate your organizational skills by preparing a mock filing system or a sample document organization plan. This will showcase your attention to detail and ability to manage documentation effectively.
✨Tip Number 4
Since the role involves liaising with various professionals like accountants and lawyers, practice articulating your communication style. Being able to convey your thoughts clearly and professionally will be crucial in this position.
We think you need these skills to ace Part Time PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as a PA, especially in household or small family office settings. Emphasize your organizational skills and any experience with financial management or liaising with professionals like accountants and lawyers.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and explain why you are a great fit. Mention your ability to handle multiple tasks, your attention to detail, and your experience with document management and bookkeeping, particularly if you have used Xero.
Showcase Your Communication Skills: Since excellent communication is key for this role, consider including examples in your application that demonstrate your ability to maintain confidentiality and work effectively with various stakeholders, such as vendors, accountants, and service providers.
Highlight Flexibility and Adaptability: The job requires flexibility in working hours and tasks. Make sure to mention your willingness to adapt to changing environments and your 'no job too big or small' attitude in your application to align with the family's needs.
How to prepare for a job interview at ISE Partners
✨Showcase Your Experience
Make sure to highlight your previous experience as a PA, especially in household or small family office settings. Be prepared to discuss specific examples of how you've managed multiple tasks and supported various interests.
✨Demonstrate Organizational Skills
Since the role requires strong organizational abilities, come prepared with examples of how you've successfully organized documents, managed finances, or coordinated projects in the past. This will show that you can handle the responsibilities of overseeing both household and business matters.
✨Communicate Clearly
As an excellent communicator is essential for this role, practice articulating your thoughts clearly and concisely. Be ready to discuss how you maintain confidentiality and integrity in your work, as well as how you liaise with various stakeholders like accountants and property agents.
✨Emphasize Flexibility and Adaptability
The job offers flexibility in working hours and locations, so be sure to express your willingness to adapt to changing environments. Share instances where you've successfully adjusted to new challenges or taken on diverse tasks, showcasing your 'no job too big or small' attitude.
