Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Assist the Finance Team with invoicing, expense claims, and daily administrative tasks.
- Company: Join Circet UK, a leading provider in telecommunications and infrastructure services.
- Benefits: Enjoy 28 days annual leave, life assurance, and career development opportunities.
- Why this job: Be part of a diverse team that values innovation and personal growth.
- Qualifications: 6 months admin experience preferred; strong Excel and communication skills required.
- Other info: Flexible part-time role with opportunities for mentorship and further education.
The predicted salary is between 24000 - 36000 £ per year.
We Are Hiring!
Circet UK are looking for Part Time Admin Assistant to join our team.
The role
To assist the Finance Team Leader in the daily, weekly and monthly tasks required within the Finance Team at Circet Home
Working with Circet
Circet Ireland & UK have built an ever-growing portfolio of specialist services. We are leading providers to the Telecommunications, Transport Infrastructure and Power Sectors in Ireland and the UK. We are driven to be innovative and proactive in delivering solutions that meet our client’s expectations while not losing sight of their changing requirements. With over 4000 employees across Ireland & UK we continue to bring people together to make this happen.
Key duties and responsibilities
• Preparation, processing and payment of weekly Subcontractor Invoices.
• Checking and approving Expense Claims for weekly payment runs.
• Daily processing, employee notification and control of Driver Penalty Charge Notices.
• Update of employee and Subcontractor Recharges to ensure recovery of costs
• Assist with the employee Leaver process in relation to Debt
• Sales Ledger and Credit Control
• Mailbox Management
• Opening, scanning and distribution of Mail
• Transaction and Cost Analysis
• Assist with annual Audit Pack Preparation
• Other ad-hoc activities when required to include provision of cover for other Team members.
- Experience Required 6 months administrative experience preferred
- Excel and Microsoft Office Skills
- Ability to work to strict deadlines
- Problem solving skills
- Previous Accounting Systems Experience
Skills & Abilities
• Ability to use own initiative
• Strong communication skills
• Ability to follow processes
• Time Management and the ability to manage own workload
Why work in Circet?
• Be part of a company that encourages involvement, diversity and inclusion
• Be part of a company that nurtures excellence and develops leaders
• Be part of a company that encourages personal development and career progression through our further education programme, mentoring programme and pathway programme
• Be part of a company that is dedicated to making a difference through our Corporate Social Responsibility
• You will get a competitive salary and a benefits package which includes 28 days annual leave (DS1) per annum (including 8 days bank holiday), life assurance, access to Employee Assistance Programmes and access to career developmental opportunities.
Administrative Assistant employer: Circet IRE & UK
Contact Detail:
Circet IRE & UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarize yourself with the specific software and tools mentioned in the job description, especially Excel and other Microsoft Office applications. Being proficient in these tools will not only help you perform well in the role but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight any previous experience you have with accounting systems or administrative tasks. Even if it's not extensive, showing that you have a foundational understanding of these processes can set you apart from other candidates.
✨Tip Number 3
Emphasize your problem-solving skills during the interview process. Be prepared to discuss specific examples where you've successfully navigated challenges in previous roles, as this aligns with the expectations for the Administrative Assistant position.
✨Tip Number 4
Research Circet's values and their commitment to diversity and inclusion. Being able to articulate how your personal values align with theirs can make a strong impression and show that you're a good cultural fit for the team.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Administrative Assistant position at Circet. Make sure you understand the key duties and responsibilities, as well as the skills and experience required.
Tailor Your CV: Customize your CV to highlight relevant administrative experience, particularly in finance or accounting. Emphasize your proficiency in Excel and Microsoft Office, as well as any previous experience with accounting systems.
Craft a Compelling Cover Letter: Write a cover letter that showcases your problem-solving skills and ability to work under strict deadlines. Mention specific examples from your past experiences that demonstrate your initiative and strong communication skills.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Circet IRE & UK
✨Showcase Your Administrative Skills
Make sure to highlight your previous administrative experience during the interview. Discuss specific tasks you've handled, especially those related to invoice processing and expense claims, as these are key responsibilities for the role.
✨Demonstrate Proficiency in Excel and Microsoft Office
Since the job requires strong Excel and Microsoft Office skills, be prepared to discuss your experience with these tools. You might even want to mention any specific functions or features you are comfortable using that could benefit the Finance Team.
✨Emphasize Problem-Solving Abilities
Circet values individuals who can think on their feet. Prepare examples of past situations where you successfully solved problems or improved processes, particularly in an administrative context.
✨Communicate Your Time Management Skills
Time management is crucial for this role. Be ready to explain how you prioritize tasks and manage deadlines effectively, especially when handling multiple responsibilities like mail distribution and transaction analysis.
