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- Tasks: Manage facilities and support EMEA offices while leading a small UK team.
- Company: Join a dynamic company focused on maintaining high standards in Class A office spaces.
- Benefits: Enjoy a collaborative work environment with opportunities for travel and professional growth.
- Why this job: Be part of a crucial role that ensures smooth operations and compliance across multiple locations.
- Qualifications: 5+ years in facilities management with strong organizational and communication skills required.
- Other info: Office-based role in Windsor with potential for evening and weekend work.
The predicted salary is between 36000 - 60000 £ per year.
This role requires you to be fully office based.
Our client are looking for an experienced Facilities Manager to manage a small UK team and support the EMEA offices. You will need to have experience of managing Class A office space and maintaining company facilities and equipment to an extremely high standard across the EMEA region.
There will be travel required in this role, so to be successful in this role you must be happy to travel as and when is required. The role will be office based in Windsor.
The role reports to the Director of Facilities and the successful candidate will cover a broad range of responsibilities including Supplier Management, Third Party Contracts, Lease Renewals and Agreements, Refurbishments, Maintenance and Servicing, Health & Safety and all aspects of FM Compliance and Business Continuity.
Key responsibilities:
New Offices & Refurbishments
- Liaise with agencies to search for office premises and undertake site visits in order to shortlist option. Start negotiations and prepare presentation of final selection and costings.
- Negotiate head of terms and leases with in-house and local lawyers
- Liaise with architect to design floor plan options
- Organise and coordinate complete office fit out
- Coordinate building work and assist employees with internal moves.
General
- Build and maintain good working relationships with external contractors and vendors of equipment and supplies
- Negotiate and review maintenance and utilities contracts for the UK office and keep accurate and up to date records of maintenance work carried out.
- Ensure the PPM schedule for owned buildings is adhered to
- Manage the UK FM team
- Maintain on-site Company apartments
- Coordinate Company mobile phones
- Ensure security standards are maintained and adhered to by employees
- Manage the flow of communication within the UK offices and ensure the smooth running of routine facilities duties
- Preparation of high level and complex reports and presentations
- Assist the Director of Facilities with the development and management of the departmental budget
- Remains current on EU Health and Safety regulations concerning facilities and safety
- Ad hoc project work (which could involve regular overseas travel) as required.
Health and Safety & Compliance
- Review the Health and Safety policy against changes in legislation
- Ensure risk assessments are completed on an ongoing basis with relevant changes made
- Ensure compliance with our ISOs and Global Environmental Goals
- Sit on the Business Continuity Committee and ensure company has resiliency to emergencies
- Provide suitable Health and Safety advice to Managers and employees, determine training needs and correct poor practices
- Issue work permits from contractors for dangerous work
- Ensure correct notices are displayed in all offices
- Ensure the office has trained fire wardens and first aiders.
Key skills:
- Excellent execution and follow up, ability to work under pressure and to tight deadlines.
- IOSH / NEBOSH are beneficial
- Highly developed organisational skills with the ability to work effectively in a team environment
- 5+ years experience of facilities management including lease negotiations and heads of terms
- In depth, demonstrable knowledge of hard service management including asset maintenance and PPM scheduling
- Strong analytical and report writing skills
- Excellent communication skills
- Flexibility to work evenings and weekends when required with time given back in lieu
- Advanced level Microsoft Office skills – Word, Excel and PowerPoint, Outlook.
Facilities Manager employer: Trinity Resource Solutions
Contact Detail:
Trinity Resource Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Manager
✨Tip Number 1
Make sure to highlight your experience in managing Class A office spaces during your conversations. This is crucial for demonstrating that you understand the high standards required for this role.
✨Tip Number 2
Familiarize yourself with the latest EU Health and Safety regulations. Being knowledgeable about compliance will show that you are proactive and ready to handle the responsibilities of the position.
✨Tip Number 3
Prepare to discuss your experience with supplier management and contract negotiations. Having specific examples ready can help you stand out as a candidate who can effectively manage relationships and agreements.
✨Tip Number 4
Since travel is a requirement, be ready to express your flexibility and willingness to travel as needed. This will reassure the hiring team that you are committed to supporting the EMEA offices.
We think you need these skills to ace Facilities Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in facilities management, particularly with Class A office spaces. Include specific examples of lease negotiations, supplier management, and compliance with health and safety regulations.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention your relevant experience managing teams and projects, and how you can contribute to maintaining high standards across EMEA offices.
Highlight Relevant Skills: Emphasize your organizational skills, ability to work under pressure, and experience with PPM scheduling. Mention any certifications like IOSH or NEBOSH that are beneficial for the role.
Showcase Communication Abilities: Since the role requires excellent communication skills, provide examples of how you've successfully built relationships with contractors and vendors, and how you've managed internal communications within teams.
How to prepare for a job interview at Trinity Resource Solutions
✨Showcase Your Experience
Be prepared to discuss your previous experience in facilities management, especially regarding Class A office spaces. Highlight specific projects where you managed refurbishments or negotiated leases, as this will demonstrate your capability to handle the responsibilities of the role.
✨Demonstrate Strong Communication Skills
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly and confidently. Prepare examples of how you've built relationships with contractors and vendors, as well as how you've communicated complex information in reports and presentations.
✨Understand Health & Safety Regulations
Familiarize yourself with EU Health and Safety regulations and be ready to discuss how you've ensured compliance in past roles. This knowledge is crucial for the position, so consider preparing a few examples of risk assessments or safety policies you've implemented.
✨Prepare for Travel Discussions
Since the role requires travel, be ready to discuss your flexibility and willingness to travel as needed. You might want to share any relevant experiences where travel was a part of your job and how you managed it effectively.
