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- Tasks: Be the face of our office, managing calls and supporting senior staff.
- Company: Join a dynamic legal team focused on excellence and client satisfaction.
- Benefits: Enjoy a competitive salary, professional growth, and a supportive work culture.
- Why this job: This role offers a chance to develop skills in a fast-paced environment while making a real impact.
- Qualifications: Experience as an Office Manager or Receptionist, especially in legal settings, is a must.
- Other info: You'll oversee office juniors and ensure compliance with health and safety regulations.
The predicted salary is between 28800 - 42000 £ per year.
We are seeking a dedicated Receptionist Office Manager to join our team. This role is ideal for someone with experience in managing office operations and reception duties, preferably within a legal environment. The successful candidate will be the first point of contact for our clients and will play a crucial role in the smooth running of our office.
Day-to-day of the role:
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Manage the switchboard, handling incoming calls and directing them appropriately.
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Maintain diary management for senior staff and organise meetings.
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Oversee internal office refurbishments and maintenance of building facilities.
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Supervise and support the development of two office juniors.
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Liaise with external contractors and handle logistics for high-profile client visits.
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Ensure compliance with health and safety regulations, including updating First Aiders and Fire Marshalls information, and conducting fire drills.
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Assist the Senior Partner with organising meetings, managing correspondence, and handling confidential paperwork.
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Manage office supplies, including stationery, kitchen stock, and equipment.
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Handle postal duties such as franking and organising couriers.
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Set up communication tools for new starters, including desk phones, mobiles, and business cards.
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Proven experience as an Office Manager or Receptionist, preferably in a legal environment.
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Strong organisational and time management skills.
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Excellent communication and interpersonal skills.
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Proficiency in office management software..
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Ability to handle confidential information with discretion.
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A proactive approach to problem-solving and the ability to manage multiple tasks.
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Competitive salary with potential for growth.
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Supportive and inclusive work environment.
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Opportunities for professional development.
Office Manager Receptionist employer: Reed Specialist Recruitment Ltd
Contact Detail:
Reed Specialist Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager Receptionist
✨Tip Number 1
Familiarize yourself with the specific office management software commonly used in legal environments. This knowledge will not only boost your confidence during the interview but also demonstrate your proactive approach to the role.
✨Tip Number 2
Highlight any experience you have in managing office operations, especially in a legal setting. Be prepared to discuss specific examples of how you've successfully handled reception duties and maintained office efficiency.
✨Tip Number 3
Showcase your organizational skills by preparing a mock schedule or plan for managing multiple tasks, such as diary management and overseeing office supplies. This will illustrate your ability to juggle responsibilities effectively.
✨Tip Number 4
Research common health and safety regulations relevant to office environments. Being knowledgeable about these can set you apart, as it shows your commitment to maintaining a safe workplace.
We think you need these skills to ace Office Manager Receptionist
Some tips for your application 🫡
Tailor Your CV: Make sure to highlight your relevant experience as an Office Manager or Receptionist, especially in a legal environment. Emphasize your organizational skills and any specific software you are proficient in.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and explain how your background aligns with the responsibilities listed in the job description. Mention your experience with diary management, handling confidential information, and supervising staff.
Showcase Communication Skills: Since excellent communication is key for this role, provide examples in your application that demonstrate your interpersonal skills. This could include experiences where you successfully managed client interactions or coordinated meetings.
Highlight Problem-Solving Abilities: Discuss instances where you proactively solved problems in previous roles. This could involve managing office logistics or ensuring compliance with health and safety regulations, which are crucial for this position.
How to prepare for a job interview at Reed Specialist Recruitment Ltd
✨Showcase Your Organizational Skills
As an Office Manager Receptionist, your ability to manage multiple tasks is crucial. Be prepared to discuss specific examples of how you've successfully organized office operations or managed schedules in the past.
✨Demonstrate Communication Proficiency
Since you'll be the first point of contact for clients, it's important to highlight your excellent communication skills. Practice articulating your thoughts clearly and confidently during the interview.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to handle difficult situations, such as managing a high volume of calls or dealing with confidential information.
✨Familiarize Yourself with Legal Office Operations
If you have experience in a legal environment, be ready to discuss it. If not, research common practices in legal offices to show your understanding of the unique challenges and requirements of the role.
