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- Tasks: Join our team as an Administrator at HMP Swaleside, managing calls and data with precision.
- Company: HMP Swaleside is a reputable local prison known for its commitment to safety and teamwork.
- Benefits: Enjoy a competitive pay rate of up to £15.84 per hour and long-term contract stability.
- Why this job: Be part of a unique environment that values teamwork and offers opportunities for growth across prisons.
- Qualifications: Proven admin experience, strong Microsoft Excel skills, and a proactive, security-conscious mindset are essential.
- Other info: This role includes potential for varied responsibilities, including visitor escorting within the prison.
Administrator role at HMP Swaleside Full time Moday to Friday.
SECURITY CONSCIOUS HMP Swaleside Prison. Based on 39 hours per week Up to £15.84 per hour PAYE inclusive of holiday. Minimum 6 month duration/
Overview of the position: As a supplier to the HM Prison Service for the provision of maintenance trades & support operatives, Hays is seeking to recruit an experienced administrator for Swaleside Prison on the Isle of Sheppey, Kent. This is a Long-term Temporary Contract. Based on 39 hours per week, Monday – Friday 8am – 4.30pm
The Administrator role has a unique working environment with a strong sense of team working. Always in demand, you could benefit from long-term contracts and there is also potential, once trained, to work in other prisons both locally and nationally.
Purpose of the Administrator role:
As part of the Works Department you will be responsible for dealing with incoming & internal calls in a responsive and professional manner. You must be organised, adhering to strict deadlines and must be able to attain a high level of accuracy in all duties. You will be able to adapt to the use of existing in-house database/ facilities management systems and maintain daily responsibilities including data look ups, conversions and data reconciliations. The ideal candidate will have proven experience of working as part of an admin team. A proactive approach is essential, and the successful candidate will be somebody who possesses sound judgement and a logical approach.
The Works Department has expressed a preference for candidates with strong office software skills, particularly in Microsoft Excel. Use of formula within Microsoft Excel is essential. The majority of the duties will revolve around data input, of the maintenance projects and works schedules onto their system called \”Planet FM\” and then creating trackers on Excel.
You will also be responsible for assisting in the safety and security of the establishment, where your duties could also include escorting visitors & building contractors within the prison and outside areas. Kent Prisons have an excellent reputation as busy local prisons, which serve all the courts in the South East. They pride themselves in engaging and involving employees working alongside them in the process of change.
Experience:
The nature of the role requires candidates to be security conscious and able to challenge potential compromises and risks, you will also need to be reliable and consistent, level headed and have exceptional interpersonal skills. Successful applicants will have a background in cleaning, and will be assessed based on the following competencies: Acting with integrity, respecting others, Building relationships and team working, communicating effectively, developing self and others.
If you would like to find out more about this interesting & rewarding opportunity contact Gavin on #
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Officer
✨Tip Number 1
Familiarise yourself with the specific security protocols and procedures relevant to working in a prison environment. Understanding these will not only help you during the interview but also demonstrate your commitment to safety and security.
✨Tip Number 2
Brush up on your Microsoft Excel skills, especially focusing on using formulas. Since the role heavily involves data input and creating trackers, showcasing your proficiency in Excel can set you apart from other candidates.
✨Tip Number 3
Prepare examples of how you've worked effectively within a team in previous roles. The ability to collaborate and communicate well is crucial in this position, so having concrete examples ready can highlight your suitability.
✨Tip Number 4
Research HMP Swaleside and its operations. Understanding the unique environment and challenges of working in a prison will show your genuine interest in the role and help you answer questions more effectively during the interview.
We think you need these skills to ace Administration Officer
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the specific requirements and responsibilities of the Administration Officer role at HMP Swaleside. Highlight key skills such as security consciousness, organisational abilities, and proficiency in Microsoft Excel.
Tailor Your CV: Customise your CV to reflect your relevant experience in administration and any specific skills mentioned in the job description. Emphasise your familiarity with office software, particularly Excel, and any previous roles that required a high level of accuracy and attention to detail.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the unique working environment at HMP Swaleside. Mention your proactive approach, ability to work under pressure, and how your interpersonal skills will contribute to the team.
Proofread Your Application: Before submitting your application, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. Ensure that all information is clear and concise, reflecting your professionalism and attention to detail.
How to prepare for a job interview at Hays
✨Understand the Unique Environment
Familiarise yourself with the specific environment of a prison. Research HMP Swaleside and understand its operations, culture, and the importance of security within the role. This will show your commitment and awareness during the interview.
✨Highlight Your Administrative Skills
Be prepared to discuss your previous administrative experience in detail. Focus on your proficiency with Microsoft Excel, especially your ability to use formulas, as this is crucial for the role. Provide examples of how you've successfully managed data input and reconciliations in past positions.
✨Demonstrate Proactive Problem-Solving
Showcase your proactive approach by discussing situations where you identified potential issues and took steps to resolve them. This is particularly important in a security-conscious environment like a prison, where sound judgement is essential.
✨Emphasise Teamwork and Communication
Since the role involves working closely with a team, be ready to share examples of how you've effectively collaborated with others in previous roles. Highlight your interpersonal skills and your ability to communicate clearly and professionally, especially in challenging situations.
