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- Tasks: Support the People Director with scheduling, correspondence, and meeting preparation.
- Company: Join a dynamic team in a hybrid work environment focused on people and culture.
- Benefits: Enjoy flexible working options and a collaborative team atmosphere.
- Why this job: Be a key player in enhancing executive efficiency while developing your professional skills.
- Qualifications: Experience supporting senior executives and handling confidential information is essential.
- Other info: Submit a cover letter and CV to showcase your passion for this role.
The predicted salary is between 36000 - 60000 £ per year.
Location: (Hybrid) – a mix of East Croydon, Monument Place & WFH
Purpose of role:
To support the People Director with the organisation, prioritisation and logistical planning of their working day. Providing them with the necessary information for meetings where requested. This PA role is a vital member of the People Team, using a wide degree of autonomy and decision-making abilities to ensure the efficient and best use of the People Director’s time.
Key Accountabilities:
- Provide comprehensive business administrative assistance to the People Director who sits on the Executive Committee, with an emphasis on anticipating their needs, understanding their priorities and ways of working.
- Processing and dealing with all internal and external correspondence including inbox management and telephone calls and confidently manage correspondence according to the perceived urgency of the concern.
- Take a proactive approach to managing a complex diary, including the forward planning of meetings, actions and follow up. Ensure the People Director is well prepared for meetings; track actions and ad-hoc tasks to ensure priorities are met in a timely manner.
- Confidently make quick decisions on behalf of the Director, this includes balancing diary conflicts with personal appointments/engagements which the PA may be required to change at short notice.
Knowledge/Skills/Experience:
- Significant experience of working in a busy office supporting directors / senior executives.
- Ability to act with total discretion and can be trusted with highly confidential and/or sensitive matters.
- Ability to initiate and introduce changes and improvements in business support operations.
- Experience of coordinating, drafting and collating business and board reports (and equivalent) and ensuring they are submitted on time.
- Able to produce draft correspondence and presentations which reflect understanding of the issues and are consistent with the tone / style used by the Director.
To apply please submit a cover letter and CV detailing why you have applied for this role.
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PA to People Director employer: Govia Thameslink Railway
Contact Detail:
Govia Thameslink Railway Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to People Director
✨Tip Number 1
Familiarize yourself with the People Director's working style and preferences. Research their past projects or initiatives to understand what they value most in their role, which will help you anticipate their needs effectively.
✨Tip Number 2
Practice your decision-making skills by simulating scenarios where you might need to prioritize tasks or manage conflicts in the diary. This will prepare you for the fast-paced environment of supporting a senior executive.
✨Tip Number 3
Network with current or former PAs in similar roles to gain insights into best practices and challenges they faced. This can provide you with valuable tips on how to excel in this position.
✨Tip Number 4
Demonstrate your ability to handle confidential information by discussing your experience with sensitive matters in previous roles. Highlighting your discretion will show that you are trustworthy and capable of managing the responsibilities of this position.
We think you need these skills to ace PA to People Director
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure to customize your cover letter specifically for the PA to People Director role. Highlight your experience in supporting senior executives and your ability to manage complex diaries effectively.
Showcase Relevant Experience: In your CV, emphasize your significant experience in busy office environments. Include specific examples of how you've supported directors or senior executives, particularly in managing correspondence and prioritizing tasks.
Demonstrate Discretion and Trustworthiness: Since this role requires handling confidential matters, mention instances where you have acted with discretion. This will show that you can be trusted with sensitive information.
Highlight Decision-Making Skills: Provide examples in your application that demonstrate your ability to make quick decisions and manage diary conflicts. This is crucial for ensuring the efficient use of the People Director's time.
How to prepare for a job interview at Govia Thameslink Railway
✨Understand the Role
Make sure you have a clear understanding of the PA role and its responsibilities. Familiarize yourself with the key accountabilities listed in the job description, such as diary management and correspondence handling, so you can discuss how your experience aligns with these needs.
✨Demonstrate Discretion
Since this role involves handling sensitive information, be prepared to discuss examples from your past where you successfully managed confidential matters. Highlight your ability to act with discretion and trustworthiness.
✨Show Proactivity
Prepare to share instances where you took the initiative in previous roles. Discuss how you anticipated the needs of your superiors and implemented changes that improved efficiency, as this is crucial for supporting the People Director effectively.
✨Communicate Clearly
Effective communication is key in this role. Be ready to demonstrate your ability to draft correspondence and reports that reflect the tone and style of the director. Practice articulating your thoughts clearly and concisely during the interview.
