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- Tasks: Support C-suite executives with scheduling, travel arrangements, and meeting coordination.
- Company: Join a dynamic team that values professionalism and collaboration.
- Benefits: Enjoy flexible work options and opportunities for personal growth.
- Why this job: Be at the heart of decision-making while developing your organizational and communication skills.
- Qualifications: Previous experience as a PA or EA, strong time management, and excellent Microsoft Office skills required.
- Other info: Work in a fast-paced environment with a focus on teamwork and proactive problem-solving.
The predicted salary is between 36000 - 60000 £ per year.
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Responsible for supporting multiple c-suite stakeholders with complex diary management and changing schedules
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Scheduling internal and external meetings with senior stakeholders
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Use the internal travel system to arrange national and international travel to maintain cost efficiency.
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Proactively respond to and manage invitations, meeting requests, and scheduling conflicts with a high level of professionalism and discretion.
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Support stakeholder’s and senior managers by note taking in executive meetings, highlighting action points and key objectives discussed.
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Co-ordinate and manage both internal and external events
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Collaboration with other key staff members to understand priorities and ensure operations run smoothly,
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Manage and monitor executive expenses and invoices, ensuring compliance with company policies and timely submission.
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From meetings use gathered information to format presentations in PowerPoint, assisting in the preparation of board reports as needed.
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Prioritise conflicts across multiple time zones.
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Supporting and work within a team of PA’s and EA’s
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Project based work.
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Ability to foresee needs, solve problems, and take initiative before issues arise.
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Skilled at juggling multiple priorities while meeting deadlines efficiently.
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Represent the company’s values.
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Be proactive and fully understand both the executive members and company’s goal/objectives.
Experience Required:
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Experience in a similar role- PA, EA.
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Good time management.
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Brilliant organisational skills with the ability to work well under pressure, multitask, problem solve and meet deadlines.
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Strong relationship building skills with stakeholder’s.
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Excellent skills in Microsoft Office- Outlook, Excel, PowerPoint.
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Excellent verbal and written communication skills.
Personal Assistant / Executive Assistant employer: Investigo Limited
Contact Detail:
Investigo Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant / Executive Assistant
✨Tip Number 1
Familiarize yourself with the specific needs and preferences of the C-suite executives you will be supporting. Research their past engagements and communication styles to tailor your approach and demonstrate your proactive nature.
✨Tip Number 2
Enhance your skills in Microsoft Office, especially PowerPoint and Excel, by creating sample presentations and reports that showcase your ability to format information clearly and professionally. This will help you stand out during the interview process.
✨Tip Number 3
Practice managing complex schedules by using tools like Google Calendar or Outlook. Simulate scheduling conflicts across different time zones to show your ability to prioritize effectively and handle multiple tasks under pressure.
✨Tip Number 4
Network with current or former PAs and EAs to gain insights into best practices and challenges in the role. This can provide you with valuable information to discuss during your interview and demonstrate your commitment to understanding the position.
We think you need these skills to ace Personal Assistant / Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant or Executive Assistant. Focus on your skills in diary management, scheduling, and travel arrangements, as these are crucial for the role.
Craft a Strong Cover Letter: In your cover letter, emphasize your ability to manage multiple priorities and your experience with senior stakeholders. Mention specific examples of how you've successfully handled complex schedules and events.
Showcase Your Skills: Highlight your proficiency in Microsoft Office, especially PowerPoint, as well as your excellent communication skills. Provide examples of how you've used these tools to support executives effectively.
Demonstrate Proactivity: In your application, illustrate instances where you anticipated needs and solved problems before they arose. This will show that you can take initiative and align with the company's values.
How to prepare for a job interview at Investigo Limited
✨Showcase Your Organizational Skills
Be prepared to discuss specific examples of how you've managed complex schedules and prioritized tasks in previous roles. Highlight your ability to juggle multiple priorities while maintaining a high level of professionalism.
✨Demonstrate Proactive Problem Solving
Share instances where you anticipated needs or solved problems before they escalated. This will show your initiative and ability to think ahead, which is crucial for a Personal Assistant role.
✨Familiarize Yourself with the Company Culture
Research the company's values and objectives. Be ready to explain how your personal values align with theirs and how you can contribute to their goals as a Personal Assistant.
✨Master Microsoft Office Tools
Since proficiency in Microsoft Office is essential, be prepared to discuss your experience with Outlook, Excel, and PowerPoint. You might even want to bring examples of presentations or reports you've created to showcase your skills.
