Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support operations by managing emails, logging jobs, and liaising with teams and clients.
- Company: Join RGR, a leading commercial maintenance provider in Sutton, Greater London.
- Benefits: Enjoy a competitive salary, casual dress code, and opportunities for progression.
- Why this job: Be part of a dynamic team with fantastic growth potential and hands-on training.
- Qualifications: Previous admin experience is needed; FM industry knowledge is a plus but not required.
- Other info: Earn extra by joining the out-of-hours team and enjoy 30 days of holiday.
The predicted salary is between 20000 - 23200 £ per year.
Join to apply for the Facilities Administrator role at RGR. Due to increased customer demand, we are actively seeking a Facilities Administrator to work for a hard services, commercial maintenance provider based in/around the Sutton area of Greater London.
As the Facilities Administrator, you will be working centrally within the operations team, carrying out some of the following duties:
- Monitor company email inbox and ensure emails reach the correct person/s quickly and efficiently.
- Log incoming jobs on the company CAFM system.
- Update job notes and update works on company and client CAFM systems.
- Order parts, materials, and tools for engineers.
- Raise POs for Engineers and sub-contractors.
- Liaise with various departments, internal staff, sub-contractors, suppliers, and clients via telephone, email, and face-to-face.
- Liaise with clients to schedule works and arrange access to sites.
- Ensure jobs have all relevant compliance documentation on the company CAFM system.
- Work closely with the scheduling team.
Employment Package:
- Salary: £25,000 - £29,000 depending on experience.
- Additional earnings opportunities by joining the out-of-hours (OOH) team, optional but could add up to £10,000 per annum.
- On-the-job and industry training provided.
- Hours: Monday-Friday, 08:30am - 5:30pm (Office Based).
- Holidays: 21 days + 8 bank holidays (total 30 days).
- Casual dress code in the offices.
- Free on-site or on-street parking available.
- Company pension.
- Opportunities for progression within a rapidly expanding business.
Requirements:
- Previous experience in an administrative role.
- Experience in the FM / Maintenance industry is preferred but not essential.
- Experience with a CAFM system is preferred but not essential.
- Proficiency with Microsoft Word, Excel, etc.
- Comfortable communicating via email, phone, and face-to-face.
- Full-time commitment to being office-based in Sutton.
If interested, please submit your full CV. Our team will contact you to discuss further.
Facilities Administrator employer: Rgrtecnologia
Contact Detail:
Rgrtecnologia Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator
✨Tip Number 1
Familiarise yourself with CAFM systems, as this role involves logging jobs and updating records. Even if you haven't used one before, researching common features and functionalities can give you a head start in discussions during the interview.
✨Tip Number 2
Brush up on your communication skills, both written and verbal. Since you'll be liaising with various departments and clients, being able to convey information clearly and professionally will set you apart from other candidates.
✨Tip Number 3
Show your enthusiasm for the facilities management industry. Research current trends and challenges in the sector, and be prepared to discuss how you can contribute to the team’s success in overcoming them.
✨Tip Number 4
Network with professionals in the facilities management field. Attend local events or join online forums to connect with others in the industry. This can provide valuable insights and potentially lead to referrals for the position.
We think you need these skills to ace Facilities Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience, especially any roles in the facilities management or maintenance industry. Emphasise your proficiency with Microsoft Office and any experience with CAFM systems.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities of the Facilities Administrator role. Mention your ability to manage communications effectively and your experience in liaising with various departments and clients.
Highlight Relevant Skills: In your application, focus on skills that are crucial for the role, such as organisation, attention to detail, and communication. Provide examples of how you've successfully managed similar tasks in previous positions.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the Facilities Administrator position.
How to prepare for a job interview at Rgrtecnologia
✨Know the Role Inside Out
Make sure you understand the key responsibilities of a Facilities Administrator. Familiarise yourself with tasks like monitoring emails, logging jobs on the CAFM system, and liaising with various departments. This will help you answer questions confidently and demonstrate your enthusiasm for the role.
✨Showcase Your Communication Skills
Since the role involves liaising with clients and internal teams, be prepared to discuss your communication style. Share examples of how you've effectively communicated in previous roles, whether via email, phone, or face-to-face. This will highlight your ability to fit into their team.
✨Highlight Relevant Experience
Even if you don't have direct experience in the FM or Maintenance industry, think about transferable skills from previous administrative roles. Discuss your proficiency with Microsoft Office and any experience with CAFM systems, as this will show your readiness to adapt to their processes.
✨Ask Insightful Questions
Prepare a few thoughtful questions to ask at the end of the interview. Inquire about the company culture, opportunities for progression, or specifics about the scheduling team. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
