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For Companies At a Glance
- Tasks: Manage office operations, coordinate meetings, and ensure compliance with regulations.
- Company: Join a dynamic team focused on efficient business operations and employee engagement.
- Benefits: Enjoy a supportive work environment with opportunities for training and professional growth.
- Why this job: Be the backbone of the office, making a real impact on team efficiency and culture.
- Qualifications: 1+ years in office management; strong communication and organizational skills required.
- Other info: Training provided for Health & Safety and GDPR compliance; driving license preferred.
The predicted salary is between 28800 - 43200 £ per year.
Office Administration Manager
Location: Fleet, Hampshire
Job Type: Full-time | Permanent | Office-Based
Hours: Monday to Friday, 09:00 – 17:30 (37.5 hours per week)
Salary: £12.50- £13.50
About the Company
Our client is a well-established Sage X3 and Sage Intacct solutions provider, specialising in software implementation, development, and business support.
They are now seeking a highly organised and proactive Office Administration Manager to oversee the smooth running of their office operations and provide essential support to the wider team.
The Role
As the Office Administration Manager, you will play a vital role in ensuring the business runs efficiently. Reporting to the Director of Business Administration, you will be responsible for managing facilities, coordinating meetings and events, maintaining office supplies, and ensuring compliance with Health & Safety regulations.
Key Responsibilities
- Act as the first point of contact for visitors, calls, and office inquiries
- Oversee office supplies, utilities, and vendor contracts to ensure smooth operations
- Manage meeting schedules, coordinate events, and set up office equipment and refreshments
- Arrange business travel and process expense reports
- Maintain and update business operating procedures
- Ensure compliance with Health & Safety and GDPR regulations, acting as the Fire Warden and First Aider (training provided)
- Work closely with the People & Culture team to support company events and employee engagement activities
Candidate Requirements
- Minimum one year of experience in office management, administration, or operations
- Friendly and professional communication skills, with the ability to liaise with multiple stakeholders
- Highly organised, proactive, and problem-solving mindset
- Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and video conferencing tools
- Basic understanding of Health & Safety and GDPR regulations
- A valid UK driving licence and own car (preferred due to office location)
Benefits
- 25 days annual leave plus bank holidays
- Healthcare Cash Plan and Employee Assistance Programme
- Volunteering leave
- Free on-site parking
- Company events and social activities
How to Apply
If you are a highly organised Office Administrator or Office Manager looking for your next career move, we would love to hear from you.
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Office Administration Manager employer: Mulberry Recruitment
Contact Detail:
Mulberry Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administration Manager
✨Tip Number 1
Familiarize yourself with the specific office management tools and software that are commonly used in the industry. Being proficient in MS Office and video conferencing tools is essential, so consider brushing up on your skills or even taking a quick online course to stand out.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed office operations in the past. Think about specific situations where you coordinated events or streamlined processes, as these will demonstrate your proactive approach.
✨Tip Number 3
Since you'll be acting as the first point of contact, practice your communication skills. Be ready to showcase your friendly and professional demeanor during any interactions, whether in interviews or networking opportunities.
✨Tip Number 4
Research Health & Safety and GDPR regulations relevant to office environments. Having a basic understanding of these topics will not only prepare you for the role but also show your commitment to compliance and safety in the workplace.
We think you need these skills to ace Office Administration Manager
Some tips for your application 🫡
Highlight Relevant Experience: Make sure to emphasize your experience in office management, administration, or operations. Provide specific examples of how you've successfully managed office operations or supported a team in the past.
Showcase Communication Skills: Since friendly and professional communication is key for this role, include examples of how you've effectively liaised with multiple stakeholders. This could be through managing meetings, coordinating events, or handling inquiries.
Demonstrate Organisational Skills: Illustrate your highly organised and proactive nature by detailing how you manage schedules, coordinate events, and maintain office supplies. Use bullet points to make these achievements stand out.
Familiarity with Regulations: Mention your understanding of Health & Safety and GDPR regulations. If you have any relevant training or certifications, be sure to include those as well to show your preparedness for the responsibilities of the role.
How to prepare for a job interview at Mulberry Recruitment
✨Show Your Organisational Skills
As an Office Administration Manager, being organised is key. Prepare examples of how you've successfully managed office operations in the past, highlighting your ability to coordinate meetings, manage supplies, and maintain compliance with regulations.
✨Demonstrate Proactive Problem-Solving
Employers are looking for someone who can anticipate issues before they arise. Share instances where you identified potential problems and took initiative to resolve them, showcasing your proactive mindset.
✨Communicate Effectively
Since you'll be liaising with multiple stakeholders, practice your communication skills. Be ready to discuss how you handle inquiries and maintain a friendly yet professional demeanor, especially when acting as the first point of contact.
✨Familiarise Yourself with Relevant Regulations
Understanding Health & Safety and GDPR regulations is crucial for this role. Brush up on these topics and be prepared to discuss how you would ensure compliance in the office environment.
