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- Tasks: Support the technical team by managing documents and assisting with various administrative tasks.
- Company: Join a high-end residential developer making waves in the housing market near Southampton.
- Benefits: Enjoy a dynamic office environment with opportunities for growth and learning.
- Why this job: Be part of a collaborative team that values your input and helps shape beautiful homes.
- Qualifications: Ideal for those with experience in residential development or a keen interest in construction.
- Other info: Perfect for detail-oriented individuals who thrive in a fast-paced, supportive setting.
High-end new build residential developer has an opportunity for an office based Document Controller / Technical Administrator at their new regional office near Southampton. As Document Controller / Technical Administrator you will be responsible for working alongside the technical team and support the technical department. Responsibilities include: * To assist with the printing and distribution of documents/drawings. * Assist in the preparation of technical release packs including legal handover packs to external solicitors. * Coordinate consultant's appointment documentation & collateral warranties. * Organise street names and numbering with the Local Planning Authority. * Assist with the preparation of Health and Safety files and housing association tenant manuals. * Assist with existing & proposed Utilities enquires. * Input technical team project data onto the Coins system. * Assist with completion of the 'Technical Master Database' schedules for each development. * File all correspondence & Drawings in site files keeping files up to date within a framework system. * Administration of document hosting systems (such as Viewpoint/Project Vault/Asite) including quality control checking. * Apply for Building Control & Warranty and register with Robust Details. * Maintain and update user register on the Building Control portals such as NHBC portal. * Assist with submitting information to authorities such as LA Planning and Building Control. * Liaise with Project & Site Managers regarding outstanding customer defects. * Logging of defects onto Keys system. * Work with the customer care team to ensure the smooth and effective updating of the IT systems supporting our care service to customers. * Assist with submitting weekly timesheets, administering sickness and holiday absence and report to the payroll department as required. * General admin support including answering the telephone, copying and distributing documents, and producing letters and documents using Microsoft Office packages. * Assist in the preparation of pre-start meetings and handover documentation required. * Assist in the preparation of technical release packs including legal handover packs to external solicitors. * Coordinate Consultant's appointment documentation & collateral warranties. Desirable: Previous experience working for a residential developer / contractor in the housing building sector
Document Controller employer: APEX PERSONNEL LTD
Contact Detail:
APEX PERSONNEL LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarize yourself with document control software like Viewpoint or Asite. Being able to demonstrate your proficiency in these systems during the interview will show that you can hit the ground running.
✨Tip Number 2
Understand the specific requirements of the housing building sector. Research common practices and regulations, as this knowledge will help you engage more effectively with the technical team and demonstrate your commitment to the role.
✨Tip Number 3
Network with professionals in the residential development field. Attend industry events or join relevant online forums to connect with others who can provide insights or even refer you to opportunities within their companies.
✨Tip Number 4
Prepare to discuss your organizational skills and attention to detail. Be ready to share examples from past experiences where you successfully managed documents or coordinated projects, as these are crucial for a Document Controller.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Document Controller position. Highlight key responsibilities and required skills, as this will help you tailor your application to what the company is looking for.
Tailor Your CV: Customize your CV to reflect relevant experience in document control or technical administration. Emphasize any previous roles in residential development or construction, and include specific examples of how you've managed documentation or supported technical teams.
Craft a Strong Cover Letter: Write a cover letter that connects your skills and experiences directly to the responsibilities listed in the job description. Mention your familiarity with document hosting systems and your ability to assist with technical release packs and project data input.
Highlight Relevant Skills: In your application, make sure to highlight skills such as attention to detail, organization, and proficiency in Microsoft Office. If you have experience with specific systems mentioned (like Coins or Viewpoint), be sure to include that as well.
How to prepare for a job interview at APEX PERSONNEL LTD
✨Know Your Documents
Familiarize yourself with the types of documents and drawings you will be handling. Understanding the technical terminology and processes involved in document control will show your potential employer that you are prepared and knowledgeable.
✨Highlight Relevant Experience
If you have previous experience in the residential development sector, make sure to discuss it. Share specific examples of how you've managed documentation or supported technical teams in past roles to demonstrate your capability.
✨Showcase Your Organizational Skills
As a Document Controller, organization is key. Be ready to discuss your methods for keeping files up to date and how you manage multiple tasks simultaneously. Providing examples of your organizational strategies can set you apart.
✨Prepare Questions
Have a few thoughtful questions ready to ask about the company’s projects, team dynamics, or document management systems they use. This shows your interest in the role and helps you assess if the company is the right fit for you.
