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- Tasks: Support the CEO and Chair with high-level executive assistance, including diary management and meeting coordination.
- Company: Join University Hospital Southampton NHS Foundation Trust, a leading healthcare organization dedicated to patient care.
- Benefits: Enjoy a full-time role with opportunities for professional growth in a supportive environment.
- Why this job: Be part of a dynamic team making a real impact in healthcare while developing your administrative skills.
- Qualifications: Degree or equivalent experience required; previous PA experience at a senior level is essential.
- Other info: This role is open only to applicants from specific NHS systems in Hampshire & Isle of Wight.
The predicted salary is between 36000 - 60000 £ per year.
Executive Assistant to the Chair and Chief Executive Officer
2 days ago Be among the first 25 applicants
Job Overview
Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for detailed job description of the role.
Main duties of the job
We are excited to offer an opportunity for an experienced Executive Assistant to come and join our team at University Hospital Southampton NHS Foundation Trust. You will provide executive/PA support to our Chief Executive Officer, our Chair and our Executive Management Board and Committee Meetings. This role is a pivotal internal and external facing role, where you will provide high level, confidential support, that ensures the interests of our Board and the Trust are represented in a professional manner.
This is a great role in which to use your senior executive level PA experience in an innovative and high performing organisation and would suit an experienced administrator or executive assistant who has successfully supported senior leaders in the public or private sector.
Your Responsibilities
- You will provide a high quality, comprehensive executive assistant service to our Chief Executive, our Chair and Executive Team. This will include diary coordination, arranging and attending meetings, minute taking and preparation of meeting papers, filing, correspondence and maintenance of shared electronic records.
- You will work closely with external and internal stakeholders, health organisations and colleagues across UHS, including Board members and representatives of NHS and healthcare organisations.
- As an ambassador for UHS, you will communicate professionally and sensitively with a wide range of internal and external stakeholders.
- You will provide support, guidance and compassionate leadership to a team of four Executive Directors’ Personal Assistants.
What we’re looking for
- You will have experience of providing a discreet, high quality and comprehensive executive assistant /secretarial service to a Board level senior director.
- You will have managed or supervised a small, but strategically pivotal, team of PAs.
- You will be able to prioritise effectively, working under pressure, while maintaining excellent communications skills, delivered sensitivity and at pace.
- You will be familiar with financial and budgetary management and analysis; be able to communicate professionally and effectively on behalf of the executive office with a wide range of stakeholders.
Qualifications / Training Required
Essential criteria
- Degree or equivalent experience.
- RSA2/3 word processing/typing, or equivalent experience.
- Experience in Data Protection and confidentiality issues.
Desirable criteria
- PA/Secretarial Diploma/Qualification or equivalent experience.
Previous or relevant experience necessary
Essential criteria
- Proven experience in providing a comprehensive PA/secretarial service to a senior manager.
- Proven experience within a supervisory/line manager capacity.
- Finance and Budget management and analysis experience.
Desirable criteria
- Working within the NHS or large scale corporate environment.
- Previous experience in recruitment/selection of staff.
Aptitudes And Skills Required
Essential criteria
- Excellent Telephone/communication skills.
- Experience in the use of PowerPoint, internet, and computerised diaries.
Values and Behaviours
Essential criteria
- Patients First.
- Always Improving.
- Experience as an administrator or secretary in an organisation with a customer focused environment.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Hospitals and Health Care
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Executive Assistant to the Chair and Chief Executive Officer employer: University Hospital Southampton NHS FT
Contact Detail:
University Hospital Southampton NHS FT Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to the Chair and Chief Executive Officer
✨Tip Number 1
Familiarize yourself with the specific NHS organizations mentioned in the job description. Understanding their structure and key stakeholders will help you demonstrate your knowledge during the interview.
✨Tip Number 2
Highlight your experience in managing or supervising a team of PAs. Be prepared to discuss specific examples of how you've led a team effectively, as this is a crucial aspect of the role.
✨Tip Number 3
Showcase your ability to handle confidential information and data protection issues. Prepare to discuss scenarios where you've successfully managed sensitive information in previous roles.
✨Tip Number 4
Demonstrate your communication skills by preparing thoughtful questions for the interviewers. This will not only show your interest in the role but also your ability to engage with various stakeholders professionally.
We think you need these skills to ace Executive Assistant to the Chair and Chief Executive Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, especially any roles where you supported senior leaders. Emphasize your skills in diary management, minute taking, and communication with stakeholders.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the NHS environment. Mention specific experiences that demonstrate your ability to handle confidential information and manage a team of PAs.
Highlight Relevant Qualifications: Clearly list your qualifications, such as your degree and any relevant certifications like RSA2/3. If you have experience in financial management or data protection, make sure to include that as well.
Showcase Communication Skills: In your application, provide examples of how you've effectively communicated with diverse stakeholders. This could include instances where you acted as a liaison between different departments or organizations.
How to prepare for a job interview at University Hospital Southampton NHS FT
✨Showcase Your Executive Support Experience
Be prepared to discuss your previous experience providing high-level executive support. Highlight specific examples where you successfully managed the schedules of senior leaders and how you handled confidential information.
✨Demonstrate Your Communication Skills
Since this role involves interacting with a variety of stakeholders, practice articulating your thoughts clearly and professionally. Consider preparing examples of how you've effectively communicated in challenging situations.
✨Highlight Your Team Management Experience
If you have experience supervising other PAs or administrative staff, be ready to discuss your leadership style and how you foster collaboration within your team. This will show your capability to support the Executive Directors' Personal Assistants.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to prioritize tasks under pressure. Think of scenarios where you had to manage competing deadlines and how you ensured all tasks were completed efficiently and accurately.
