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For Companies At a Glance
- Tasks: Support the CEO with scheduling, travel planning, and administrative tasks.
- Company: Join Kinetic Investments, a start-up accelerator helping entrepreneurs succeed.
- Benefits: Enjoy a £30,000 - £40,000 salary, remote work, and generous holiday entitlement.
- Why this job: Be part of a dynamic team, grow your skills, and make a real impact.
- Qualifications: Previous experience as an Executive/Personal Assistant and strong organizational skills required.
- Other info: Work in a fast-paced environment with a fun, supportive culture and team socials.
The predicted salary is between 24000 - 32000 £ per year.
Kinetic Investments is a start-up accelerator company that provides entrepreneurs with the capital and support required to transform their vision into a success. We work closely with start-ups to accelerate their growth; design, development, marketing, administration and business strategy.
We are looking for individuals who are switched on, proactive and motivated. If that sounds like yourself then please get in touch!
Role
We’re seeking a dynamic Executive Assistant to provide exceptional administrative and operational support to the CEO of one of our ventures within the KI network. This role is pivotal in ensuring the CEO’s activities are seamlessly coordinated, enabling them to focus on driving business success.
As a key member of a fast-paced and ambitious environment, you’ll build a close working relationship with a highly ambitious individual, becoming an indispensable part of their daily operations and the company’s broader achievements. If you thrive in high-energy settings, this role is for you!
Key Accountabilities
- Efficient Diary & Email Management: Prioritize and manage the CEO’s schedule, ensuring seamless coordination across multiple commitments
- Expense & Invoice Oversight: Process expenses and ensure timely payment of invoices to maintain financial efficiency
- Travel & Accommodation Planning: Organize detailed itineraries and bookings for the CEO’s business trips
- Executive & Personal Assistance: Provide proactive support to the CEO, managing both professional and personal tasks as needed
- HR & Recruitment Support: Facilitate hiring processes, including candidate screening and coordination
- Marketing Assistance: Support marketing initiatives by handling delegated tasks to meet objectives
- Progress Monitoring & Feedback: Track outstanding tasks, provide updates, and ensure objectives are achieved efficiently
Requirements
Essential:
- Previous experience in an Executive/Personal Assistant role
- Strong attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organisational and interpersonal skills
- Excellent time management skills and the ability to prioritise work
- Proficient in Google Suite or MS Office Suite (MS Excel, Outlook, PowerPoint and Word)
- Providing admin support to the marketing team
- A positive, can-do attitude where no task is too small
Personal:
- High levels of energy and enthusiasm
- Hard working and proactive
- Thrives in a challenging and fast-paced environment
- Resilient and maintains a positive attitude at all times
Benefits
- £30,000 – £40,000 salary per annum, depending on experience
- Fully remote working policy – we have team members based all over the world, from London to Dubai to India!
- Company bonus scheme
- Working from home budgets
- Generous holiday entitlement of 25 days (plus bank & public holidays), with an additional day added for every year worked, up to a maximum of 30 days
- Company pension scheme
Perks of working with us
- You’ll have the opportunity to work with a talented and friendly group of people who are driven to be the best at what they do
- We offer a place for you to take ownership of your work and grow within the business
- Everyone is valued, listened to and recognised as contributing in their own way to the company’s success
- You’ll have the opportunity to be part of something big from the start with real opportunities to grow professionally, make a lasting impact on our team, and be rewarded for your efforts
- We have a great work-hard play-hard culture, so expect lots of team socials!
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Executive Assistant employer: Kinetic Investments
Contact Detail:
Kinetic Investments Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarize yourself with the CEO's background and the company's mission. Understanding their vision will help you anticipate their needs and align your support effectively.
✨Tip Number 2
Showcase your organizational skills by preparing a mock schedule or itinerary for a typical week. This will demonstrate your ability to manage time and prioritize tasks efficiently.
✨Tip Number 3
Highlight your experience in handling travel arrangements and expense management. Be ready to discuss specific examples where you successfully managed complex logistics.
✨Tip Number 4
Emphasize your proactive attitude and problem-solving skills during the interview. Share instances where you took initiative to improve processes or resolve issues in previous roles.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive or Personal Assistant. Emphasize your organizational skills, attention to detail, and any experience with diary management or travel planning.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive attitude and ability to thrive in fast-paced environments. Mention specific examples of how you've supported executives in the past and how you can contribute to Kinetic Investments.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Google Suite or MS Office Suite. Include any experience with expense management, HR support, or marketing assistance to align with the job requirements.
Show Enthusiasm: Convey your high energy and enthusiasm for the role in both your CV and cover letter. Let them know why you're excited about the opportunity to work with Kinetic Investments and support their CEO.
How to prepare for a job interview at Kinetic Investments
✨Show Your Proactive Nature
During the interview, highlight instances where you've taken initiative in previous roles. Kinetic Investments values individuals who are proactive and motivated, so share examples of how you've anticipated needs and acted on them.
✨Demonstrate Strong Organizational Skills
Be prepared to discuss your methods for managing multiple tasks and priorities. Since the role involves efficient diary and email management, provide specific examples of how you've successfully organized schedules or handled competing commitments in the past.
✨Communicate Clearly and Effectively
Excellent written and verbal communication skills are essential for this position. Practice articulating your thoughts clearly and concisely, and be ready to showcase your ability to communicate effectively with different stakeholders.
✨Emphasize Your Adaptability
Kinetic Investments operates in a fast-paced environment, so it's important to convey your ability to adapt to changing circumstances. Share experiences where you've thrived under pressure or adjusted quickly to new challenges.
