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- Tasks: Coordinate bid submissions and manage tender portals for our Rail business.
- Company: Join a dynamic team at Aureos, committed to equal opportunities and professional growth.
- Benefits: Enjoy a competitive salary, career advancement, and a supportive work environment.
- Why this job: Be part of impactful projects while honing your organisational and communication skills.
- Qualifications: GCSE English & Maths; experience with tender portals and strong Microsoft Office skills required.
- Other info: Ideal for those passionate about infrastructure and construction sectors.
The predicted salary is between 28800 - 43200 £ per year.
We are seeking a proactive, highly organised and detail-driven Bid Coordinator to support predominantly in our Rail business in the South. The successful candidate will play a key role in coordinating bid submissions, managing tender portals, and ensuring all documentation is professionally formatted and compliant with client requirements.
Bid Coordination
- Coordinate the end-to-end bid process, from opportunity identification to submission.
- Liaise with internal stakeholders (technical, operational, commercial, legal, etc) to gather required input.
- Develop, maintain, and update Bid Plan, trackers, and status reports.
- Organise internal meetings including bid kick-off meetings, workshops, and reviews.
Portal Management
- Monitor and manage tender portals.
- Download and distribute tender documents to relevant stakeholders.
- Upload final submissions and ensure all portal requirements are met.
- Track clarifications, deadlines, and updates, disseminating information to relevant stakeholders.
Document Formatting & Compliance
- Format bid documents to ensure high-quality submissions.
- Proofread and edit content for grammar, clarity, and compliance with client instructions.
- Create and maintain templates, CVs, case studies, and other reusable content.
- Ensure all submissions meet the specified formatting, word count, and structural guidelines.
- Maintain and implement version control procedures for all bid documentation.
- Manage and update bid libraries, including case studies, CVs, and templates.
Qualifications and Training
- GCSE English & Maths
Knowledge
- Experience with tender portals and document management systems.
Skills and Abilities
- Strong organisational and time management skills to manage multiple tasks and meet tight deadlines.
- Excellent attention to detail and ability to work under pressure.
- Effective communication skills with the ability to liaise with multiple stakeholders.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and desirable to have experience in Adobe (Acrobat and InDesign).
- Experience in a bid coordination role, ideally within the infrastructure or construction sector.
- Familiarity with public and private sector procurement processes.
What We Offer
- Competitive salary and benefits package.
- Opportunities for career advancement and professional growth.
- A dynamic and supportive team environment.
Equal Opportunities
Aureos are an equal opportunities employer, and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age disability, religion, belief, sexual orientation, marital status or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.
Bid Coordinator employer: LinkedIn
Contact Detail:
LinkedIn Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Coordinator
✨Tip Number 1
Familiarise yourself with the specific tender portals used in the rail industry. Understanding how these platforms operate will give you a significant edge when managing submissions and tracking updates.
✨Tip Number 2
Network with professionals in the bid coordination field, especially those who have experience in the infrastructure or construction sectors. They can provide valuable insights and may even refer you to opportunities within their organisations.
✨Tip Number 3
Brush up on your document formatting skills, particularly in Microsoft Office and Adobe software. Being proficient in these tools will help you create high-quality submissions that meet client requirements.
✨Tip Number 4
Stay organised by developing a personal bid tracker. This will help you manage deadlines, track clarifications, and ensure that all necessary documentation is prepared and submitted on time.
We think you need these skills to ace Bid Coordinator
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the job description for the Bid Coordinator position. Understand the key responsibilities and qualifications required, so you can tailor your application accordingly.
Tailor Your CV: Highlight relevant experience in bid coordination or similar roles within the infrastructure or construction sector. Emphasise your organisational skills, attention to detail, and proficiency with tender portals and document management systems.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your skills and experiences align with the requirements listed in the job description, particularly in managing bid submissions and liaising with stakeholders.
Proofread Your Application: Ensure that your CV and cover letter are free from grammatical errors and typos. A well-formatted and error-free application reflects your attention to detail, which is crucial for the Bid Coordinator role.
How to prepare for a job interview at LinkedIn
✨Know the Bid Process Inside Out
Familiarise yourself with the end-to-end bid process, especially in the rail sector. Be prepared to discuss how you would coordinate each stage, from opportunity identification to submission, and demonstrate your understanding of the importance of each step.
✨Showcase Your Organisational Skills
Highlight your ability to manage multiple tasks and meet tight deadlines. Bring examples of how you've successfully organised meetings, maintained trackers, or managed documentation in previous roles to illustrate your strong organisational skills.
✨Demonstrate Attention to Detail
Since the role requires high-quality submissions, be ready to discuss your proofreading and editing experience. Share specific instances where your attention to detail made a difference in the quality of a bid or document.
✨Communicate Effectively with Stakeholders
Prepare to talk about your experience liaising with various stakeholders. Provide examples of how you've effectively communicated with technical, operational, and legal teams to gather input for bids, showcasing your interpersonal skills.
