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- Tasks: Support the Chief Executive with admin tasks, diary management, and meeting coordination.
- Company: Join East Midlands Combined County Authority, a top service provider in the East Midlands.
- Benefits: Competitive salary of £45,000 to £55,000 and opportunities for professional growth.
- Why this job: Be at the heart of decision-making and make a real impact in your community.
- Qualifications: Excellent communication skills and experience in fast-paced environments are essential.
- Other info: Flexibility to support various projects and collaborate with diverse stakeholders.
The predicted salary is between 45000 - 55000 £ per year.
p b About Us: /b East Midlands Combined County Authority is a leading provider of services to the East Midlands region. We are committed to delivering high-quality services to our customers and communities. /p p b Job Description: /b We are seeking a highly skilled and experienced Executive Support Officer to provide dedicated support to our Chief Executive. The successful candidate will have excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced environment. /p p The Executive Support Officer will be responsible for managing the Chief Executives diary and inbox, as well as providing administrative and clerical support. They will also be involved in the planning and coordination of senior stakeholder meetings, including the Senior Leadership Team. /p p Main duties and responsibilities: /p ul li To provide high-level administrative and clerical support to the Chief Executive. /li li To manage the Chief Executives diary and inbox,
ensuring that they are fully briefed and prepared for each appointment. /li li To co-ordinate the management of the Chief Executives office, including the screening of telephone calls and post. /li li To draft agendas, collate board packs and maintain forward plans and action logs for senior stakeholder meetings. /li li To minute meetings and maintain accurate records of discussions and decisions. /li li To work with national governance and local authority partners, as well as a broad range of other stakeholders, to ensure efficient and effective information is conveyed. /li li To receive visitors and ensure that appropriate arrangements are in place for their reception. /li li To maintain office systems to ensure the efficient working of the Chief Executives office. /li li To provide and maintain an up to date and accurate filing system, utilising both manual and computerised systems. /li li To record and manage petty cash / P Card expenditure, keeping
spreadsheets of outgoing and incoming revenue producing a flow chart of expenditure. /li li To liaise with relevant partners and organisations to ensure efficient and effective information is conveyed. /li li To help coordinate various events including the research into travel and accommodation, the setting up of events, arranging and despatching agendas. /li li To liaise with all internal and external contacts, elected members and the public in a courteous and efficient manner, thereby generating a positive external perception of EMCCA. /li li To participate, collaborate and lead assigned and defined projects relevant to the Chief Executives office supporting continuous improvement. /li li To flexibly support assigned administrative tasks and duties across the Executive Support team. /li /ul p The estimated salary for this position is between £45,000 and £55,000 per annum, dependent on experience. /p
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Chief of Staff to the Chief Executive employer: East Midlands
Contact Detail:
East Midlands Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Chief of Staff to the Chief Executive
✨Tip Number 1
Familiarize yourself with the East Midlands Combined County Authority's mission and values. Understanding their commitment to high-quality services will help you align your approach and demonstrate your enthusiasm for the role during interviews.
✨Tip Number 2
Network with current or former employees of the East Midlands Combined County Authority. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach when applying.
✨Tip Number 3
Prepare to discuss your experience in managing executive schedules and communications. Highlight specific examples where you've successfully coordinated meetings or managed complex diaries, as this is a key responsibility of the role.
✨Tip Number 4
Showcase your organizational skills by preparing a mock agenda or meeting minutes based on typical scenarios the Chief Executive might encounter. This will demonstrate your proactive approach and understanding of the role's requirements.
We think you need these skills to ace Chief of Staff to the Chief Executive
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Chief of Staff position. Understand the key responsibilities and required skills, so you can tailor your application to highlight your relevant experience.
Craft a Tailored CV: Ensure your CV reflects your administrative and clerical support experience, particularly in high-pressure environments. Highlight your communication skills and any experience managing diaries or coordinating meetings.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the organization. Provide specific examples of how your skills and experiences align with the responsibilities outlined in the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application demonstrates attention to detail, which is crucial for this role.
How to prepare for a job interview at East Midlands
✨Showcase Your Organizational Skills
As the Chief of Staff, you'll be managing the Chief Executive's diary and inbox. Be prepared to discuss your experience with scheduling, prioritizing tasks, and how you handle competing demands in a fast-paced environment.
✨Demonstrate Strong Communication Abilities
Effective communication is key for this role. Highlight examples where you've successfully liaised with various stakeholders, managed meetings, or drafted important documents. This will show your capability to convey information efficiently.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle unexpected situations. Think of scenarios where you had to adapt quickly or manage a crisis, and be ready to explain your thought process.
✨Familiarize Yourself with the Organization
Research the East Midlands Combined County Authority and its services. Understanding their mission and values will help you align your answers with their goals and demonstrate your genuine interest in the position.
