Bowel Cancer Screening Lead Administrator

The BCSP Lead Administrator will have collective oversight and control of the administrative service, ensuring a qualitative and responsive service is maintained to support the effectiveness of the BCSP, i.e. FIT and Lynch Syndrome.

The post holder will work very closely with the Assistant Programme Manager in ensuring that all patients are assessed and listed in a timely manner with the appropriate specialist screening practitioner input., Accountable for providing an administrative service to the BCSP

Management Team to support the effective delivery of the FIT Programme

Act as first point of contact with Regional Hub (Rugby) with the recording of results and arrangement of nurse-led community clinic appointments.

Arrange colonoscopy appointments at the identified screening centres.

Maintain regular communication with Primary Care with regards to patient activity.

In conjunction with the National Team, maintain the BCSP national database.

Ensure smooth referral pathways are adhered to for patients referred to local Trusts

Maintain the BCSP surveillance waiting lists and local database.

Participate in educational/awareness sessions as identified by the BCSP.

Support the BCSP Manager/Assistant Programme Manager in the development of performance reporting to the National Screening Programme, strategic groups and the wider health community.

Responsible for the co-ordination of personnel timetables during times of annual and sick leave.

Assist the BCSP Manager/ Assistant Programme Manager in the development of robust information systems that will support the current and future needs of the Programme.

Responsible for the production of regular and ad hoc reports for both

internal and external recipients.

Represent the BCSP at meetings as appropriate.

Collate and analyse data from various sources to meet the required

reporting standards.

Ensure adequate supplies of stationery, consumables, and office equipment as appropriate.

Ensure the security, maintenance and cleanliness of office accommodation and equipment.

Carry out other duties as appropriate to the post.

Take and produce minutes from the programme meetings

Supervisory Responsibilities

Supervise administration team members in all aspects of their role

Review administration teamwork processes and update workloads when necessary, in consultation with the Assistant Programme Manager and Programme Manager.

Participate in regular administration team meetings to cascade information from directorate meetings.

Participate in the recruitment and selection of administration staff.

Completion of appropriate workforce systems in the absence of the Assistant Programme Manager.

Ability to make day-to-day decisions regarding the administration function in the absence of the Assistant Programme Manager.

Assist the BCSP Manager and Lead SSP with the collection and analysis of data for audit purposes.

On behalf of the whole team, ensure the national database is accurately populated with problems or errors brought to the attention of the BSCP Manager.

Ensure administration staff fully participate at all Trust mandatory training sessions and that all appraisal /PDP sessions are conducted in an effective and timely manner.

This post will be subject to a standard disclosure check with the Criminal Records Bureau (CRB). Please read the enclosed information about CRB disclosures. Further information is available on the CRB website, www.crb.gov.uk., The Trust is committed to promoting a healthy work-life balance and achieve fair, equitable and consistent practice. We welcome flexible working requests and will consider a variety of flexible working arrangements from day one of your employment. Not all roles are suitable for every flexible working opportunity all of the time. Flexible working options may include reduced hours, compressed hours, fixed shifts, time back in lieu and home working.

The Trust is committed to promoting equality and diversity; we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community. We encourage applicants from the following groups that are currently under-represented in our workforce black, Asian and minority ethnic, lesbian, gay, bisexual and Transgender (LGBTQ+), disabled, male and age 16-24.

Trust policy requires that the cost of submitting & processing the successful applicant/s DBS application be recovered via salary deduction following start in post. The amount of £23 (standard disclosure) or £43 (enhanced disclosure) will be deducted from salary, in manageable monthly instalments for up to 3 months following commencement of employment. Bank posts require upfront payment. DBS applications submitted from 2nd December will be subject to the new DBS fee of £26.50 (standard) and £54.50 (Enhanced).

From April 2017, Skilled visa applicants and their adult dependant(s) will be required to provide a criminal record certificate from each country they have lived in consecutively for 12 months or more in the past ten years.

Applicants requiring sponsorship may wish to determine the likelihood of obtaining sponsorship for this position by assessing themselves against the criteria on the gov.uk website – https://www.gov.uk/check-uk-visa.

This organisation has a zero-tolerance approach to the abuse of children, young people and vulnerable adults. All staff must ensure they adhere to the organisations safeguarding children and adults’ policy and comply with the Local Safeguarding Children and Adult Board procedures.

Staff should be mindful of their responsibility to safeguard children and adults in any activity performed on behalf of the organisation in line with the requirements of statutory guidance and legislation.

All employees (and volunteers)are expected maintain their safeguarding knowledge and skills by completing mandatory safeguarding training which includes understanding and recognising the signs of abuse and neglect and taking appropriate action.

As an organisation, we have adopted the Merseyside Domestic abuse workplace scheme which supports our staff who are experiencing Domestic Abuse /any forms of sexual violence.

The post holder should have excellent communication, organisational and interpersonal skills and have previous supervisory experience, * Educated to NVQ 3 or equivalent

• Keyboard skills to RSA III or equivalent

• Ability and willingness to undergo further training as necessary, * Extensive experience in an NHS administrative setting

• Co-ordination of booking systems

• Managing staff rotas to enable cross-cover

• Database input

• Waiting list management

• Development of performance and ad hoc reports

• Maintain stationery ordering system

• Demonstrate analytical skills

• Experience of staff supervision and conducting personal development reviews Experience of audits, Extensive Knowledge of Word, Excel, Access, PowerPoint, Internet and GroupWise Email, Audio typing

• Typing skills

• Ability to work without direct supervision

• Ability to produce reports to tight deadlines

• Awareness of Health & Safety and Security procedures & policies

• Understand the need to maintain confidentiality at all times

• Confident, persuasive and able to communicate at all levels

• Ability to prioritise work and deliver measurable results

• Ability to use initiative, make decisions and practice effective time management

• Demonstrate excellent organisational abilities

If you have any personal requirements that will enable you to participate in our recruitment process please contact a member of the Recruitment Services by phone on 0151 706 4666 at the earliest opportunity to ensure that measures can be put in place to enable your application for this post.