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- Tasks: Support a dynamic deal team with calendar management, travel logistics, and communication.
- Company: Join a leading global private equity firm known for its innovative approach.
- Benefits: Enjoy a boutique gym membership, free lunches, and flexible work-from-home options.
- Why this job: Be part of a close-knit team in stunning offices, making an impact in the investment world.
- Qualifications: 4+ years of corporate experience managing international diaries; strong MS Office skills required.
- Other info: Bachelor's degree preferred; prior experience in investment/financial services is a plus.
The predicted salary is between 36000 - 60000 £ per year.
A rare opportunity for an experienced Executive Assistant with fluent business-standard/bilingual German language skills to support a dynamic deal team in a leading global private equity firm.
Based in stunning offices as part of a close-knit administrative team of five, you will support your own deal team which includes two Senior deal-makers at Managing Director level. Working with growing companies across Europe, you will be putting your exceptional organisational skills to use in getting the team exactly where they need to be in the world with all relevant logistics, document support and stakeholder communications handled seamlessly.
Responsibilities will include:
- Close, complex calendar management for 2 MDs, with logistical support for the rest of the team (7 professionals in total)
- Global travel, accommodation and transfers management with attendant visa arrangements
- Handling multi-currency expenses
- Phone coverage and managing communication with portfolio companies and external advisors (Law firms, consultancies etc.), producing and processing correspondence as needed
- Preparing information books for the team, prior to their meetings especially for potential investors
- Maintaining various contact lists and electronic files
- Ensuring professional tools and equipment for the team are up and running/accessible for the whole team in concert with IT
Benefits include:
- 8am – 5pm working day with paid overtime
- Boutique gym membership at one of London’s elite providers
- Free lunches
- Possibility of Fridays WFH
- Bonus based on individual rather than company performance
- Pension, private medical, life insurance ++
You will be:
- Able to demonstrate strong corporate experience of managing international diaries and travel (4 years minimum experience)
- Professional and self-motivated with strong people skills
- A true team player with a shining positive attitude
- Able to maintain composure under pressure
- Able to respond to a variable workload
- Flexible to manage your hours according to deal/transaction volumes
- Strong confident user of MS Office (Word, Excel, PowerPoint, Outlook)
- Capable of maintaining confidentiality
- Proactively seeking new responsibility
Bachelor degree preferred as is prior experience within investment/financial services.
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Executive Assistant - German Speaking for leading investment firm employer: ISE Partners Limited
Contact Detail:
ISE Partners Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - German Speaking for leading investment firm
✨Tip Number 1
Make sure to highlight your experience in managing complex international calendars and travel arrangements. This role requires a high level of organization, so be prepared to discuss specific examples of how you've successfully handled similar responsibilities in the past.
✨Tip Number 2
Since this position involves working closely with senior deal-makers, demonstrate your ability to maintain professionalism and composure under pressure. Think of situations where you had to manage competing priorities and how you navigated those challenges.
✨Tip Number 3
Familiarize yourself with the investment and financial services industry. Being knowledgeable about the sector will not only help you in the interview but also show your genuine interest in the role and the company.
✨Tip Number 4
Since fluency in German is crucial, be ready to showcase your language skills during the interview. You might be asked to conduct part of the conversation in German or discuss your previous experiences using the language in a professional setting.
We think you need these skills to ace Executive Assistant - German Speaking for leading investment firm
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description. Understand the key responsibilities and required skills, especially the importance of managing international diaries and travel logistics.
Highlight Relevant Experience: In your CV and cover letter, emphasize your previous experience as an Executive Assistant, particularly in managing complex calendars and travel arrangements. Use specific examples that demonstrate your organizational skills and ability to handle pressure.
Showcase Language Proficiency: Since fluency in German is crucial for this role, make sure to highlight your language skills prominently. If you have any certifications or relevant experiences that showcase your bilingual abilities, include them.
Tailor Your Application: Customize your CV and cover letter to reflect the values and culture of the investment firm. Mention your understanding of the financial services industry and how your skills align with their needs.
How to prepare for a job interview at ISE Partners Limited
✨Showcase Your Organizational Skills
As an Executive Assistant, your organizational skills are crucial. Be prepared to discuss specific examples of how you've managed complex calendars and travel arrangements in the past. Highlight any tools or methods you used to stay organized.
✨Demonstrate Your Language Proficiency
Since this role requires fluent business-standard German, be ready to showcase your language skills during the interview. You might be asked to conduct part of the conversation in German or discuss your experience working in bilingual environments.
✨Emphasize Team Collaboration
This position is part of a close-knit administrative team. Share examples of how you've successfully collaborated with others in previous roles, especially in high-pressure situations. Highlight your ability to maintain a positive attitude and support your team.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities under pressure. Think about potential challenges you might face in this role, such as managing conflicting priorities or handling last-minute changes, and prepare your responses accordingly.
