Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support business administration processes and provide essential administrative services.
- Company: Join IPG Health, a leading Med Comms agency known for creativity and innovation.
- Benefits: Enjoy career progression, a great benefits package, and a positive work culture.
- Why this job: Be part of an award-winning team making a real impact in medical communications.
- Qualifications: Confident communicator with attention to detail; experience in admin roles preferred.
- Other info: Diversity is celebrated; we welcome applicants from all backgrounds.
The predicted salary is between 30000 - 42000 £ per year.
Business AdministratorLocation: Reading (office presence required once per week)Contract: up to 18 months Role OverviewAn exciting opportunity has arisen to join a fast-growing EMEA Technical Services Organisation as a Business Administrator. This role will provide high-level administrative support to members of the Leadership Team, ensuring smooth day-to-day operations and enabling senior stakeholders to focus on strategic priorities.The successful candidate will be confident, highly organised, and comfortable working in a dynamic environment with shifting priorities. You will play a key part in supporting a team that delivers proactive technical services across EMEA.Key ResponsibilitiesDiary Management – Proactively manage complex calendars for four senior leaders, anticipating challenges, removing roadblocks, and adapting to changing priorities.Meeting Coordination – Organise and schedule internal and external meetings across multiple time zones, prepare materials and presentations, and ensure all logistics run smoothly.Travel Arrangements – Coordinate travel itineraries including international flights, visas, accommodation, and ground transport, ensuring compliance with internal policies.Expense Management – Process and submit expense reports accurately and on time, using internal systems.Procurement Support – Raise purchase requests, track orders, and approve invoices once goods are received, following internal guidelines.Ad-hoc Support – Assist with PowerPoint presentations, documentation, and other administrative tasks as needed.Required Skills & Experience5+ years’ experience in an administrative or business support role, ideally within a global, fast-paced organisation.Strong Microsoft Office skills (Outlook, Excel, PowerPoint) with advanced diary and scheduling experience.Excellent organisational skills, able to manage multiple priorities and switch focus quickly with minimal supervision.Confident communicator with strong interpersonal skills, comfortable working with senior stakeholders across different regions.Problem-solving mindset with the ability to make timely decisions and exercise sound judgement.High attention to detail, reliability, and a professional approach.Commitment to confidentiality and discretion.Why Join?Opportunity to support a newly formed and expanding technical services team at a pivotal stage of growth.Work directly with senior leaders and play an integral role in supporting their strategic initiatives.Flexible working pattern with one day per week required on-site in Reading (occasional travel to Paddington may be required).How to apply? Send a CV to kacey.norris@experis.co.uk
Contact Detail:
LinkedIn Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administrator
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding the nuances of office administration, such as purchase order management and vendor relations, will help you demonstrate your knowledge during the interview.
✨Tip Number 2
Brush up on your Microsoft Office skills, particularly Excel and Word, as these are crucial for maintaining databases and handling documentation. Being able to showcase your proficiency in these tools can set you apart from other candidates.
✨Tip Number 3
Prepare examples of how you've successfully managed your time and met deadlines in previous roles. This will highlight your organisational skills and ability to work under pressure, which are key attributes for the Business Administrator position.
✨Tip Number 4
Research IPG Health Medical Communications and their approach to medical communications. Being knowledgeable about the company’s values and culture will allow you to tailor your responses and show that you're genuinely interested in being part of their team.
We think you need these skills to ace Business Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in business administration, particularly in professional services. Emphasise your organisational skills and attention to detail, as these are crucial for the role.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and explains why you are a great fit for IPG Health Medical Communications. Mention specific examples of how you've successfully managed administrative tasks in the past.
Highlight Technical Skills: Since knowledge of Microsoft Office programmes is essential, ensure you mention your proficiency in these tools. If you have experience with databases or financial administration, include that as well.
Showcase Teamwork Experience: The job requires working as part of a team, so provide examples of your collaborative experiences. Highlight any instances where you contributed to team success or managed your time effectively to meet deadlines.
How to prepare for a job interview at LinkedIn
✨Showcase Your Organisational Skills
As a Business Administrator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised events or managed office supplies, highlighting your attention to detail.
✨Familiarise Yourself with Microsoft Office
Since knowledge of Microsoft Office programmes is crucial for this role, brush up on your skills before the interview. Be ready to discuss how you've used these tools in previous roles, especially for tasks like data management and communication.
✨Prepare for Communication Scenarios
Given the emphasis on communication in this role, think about how you would handle various scenarios. Practice responses to potential questions about dealing with queries from the public or internal communications, showcasing your confidence and professionalism.
✨Research the Company Culture
IPG Health values a positive culture and diversity. Familiarise yourself with their mission and values, and be prepared to discuss how your personal values align with theirs. This will show that you're not just a fit for the role, but also for the company.
