Buyer\'s Admin Assistant

A Global luxury online retailer requires a Buyer Admin Assistant on a temporary basis for about 3 months. Key responsibilities are as follows:

• Obtain, check and update order confirmations from suppliers to 100% accuracy.
• Manage introduction of new Suppliers, ensuring suppliers have received new supplier paperwork and are correctly set up with Accounts Payable and internal systems.
• Maintain 100% accurate purchase orders within Fulcrum such as uplift/cost price/style code/shipping window etc.
• Maintain accurate records of payment terms and shipping details.
• Raise re-orders as requested by department.
• Perform site checks and request product merges, creating new PIDs where necessary.
• Perform all pre-Upload checks and resolve any issues before go-live, including pre-shoot management.
• Collect, check and upload all RRPs each season whilst maintaining appropriate margin.
• Perform all pricing checks (margin, default & RRP) prior to upload.
• Pull together vendor packs ahead of buying trips, ensuring all relevant files are included in each pack (including but not limited to sell through reports, vendor pack report, range plans).
• Act as a single point of contact for query resolution and follow up for Buying, Accounts Payable, Customer Care, Editorial (Shoots), Product Editorial (Upload), Samples and Studio.
• Support the department in performing admin duties as requested by your department.

Essential requirements:

• Ideally have worked in the fashion industry but not essential.
• Very organised and can pick things up quickly.
• Good experience of Excel.
• Must be immediately available or on short notice.