Executive Assistant

Reports to: CEO and Senior Manager, Team & Operations

Salary: £36-40k pro rata, dependent on experience

Location: Russell Square, London (office-based role)

Hours: 21 hours per week, Mon-Fri, times to be discussed but preference for some hours every day

Length: Fixed term 12-month contract

Our client is a charity and membership society that has been dedicated to improving tropical medicine and global health since 1907. Their ambition is to save lives and improve health around the world through increased access to greater equity in global health care. Through their activities they help further their members’ careers. They also bring together their collective knowledge and use their own expertise to achieve change within the sector.

This organisation is looking for a motivated and pro-active individual to join them as Executive Assistant to the CEO and Senior Manager, Team and Operations. The role will support the charity’s activities by providing direct assistance to the Leadership team, managing communications with a growing network of key volunteers and working with the CEO on fundraising strategies. The role will require someone who has excellent organisation, time management and administrative experience, and some experience working in the charitable sector (knowledge of fundraising an advantage). The successful candidate will work on their own initiative and multi-task across a number of different projects at any one time. The role will involve some analysis and data management, and may involve working to tight deadlines, as well as coordinating work across internal and external stakeholders.

Main duties of the role will include:

• Administration of Committee and Board meetings, AGMs and other Governance-related activities
• Conducting fundraising research, working with the CEO on fundraising strategies
• Desk research on relevant projects for the Society
• Organisation of volunteers, including communication planning, data management and updating records
• Supporting the team on the centralisation and recording of key project deliverable dates
• Providing strategic and administrative support for the Society’s planning tools
• Data analysis and presentation – e.g., from surveys, internal datasets or research
• Some calendar management – e.g., ensuring prep or post-meeting follow up time is scheduled in for leadership team, and reminding them of important tasks and deadlines
• Provide authorisation channel for CEO approvals, including costs, contracts, expenses, etc.
• Supporting the Senior Manager, Team & Operations and the CEO with partnership management and deliverables
• General support as requested from CEO or Senior Manager, Team & Operations
• Any other reasonable tasks as deemed appropriate by CEO or Senior Manager, Team & Operations

Essential Skills:

• Ability to manage a diverse set of priorities and meet deadlines to a consistently high standard
• Capacity to set up and maintain administrative processes and office systems
• Excellent written and verbal communication skills and maintaining relationships with stakeholders at all levels
• Good analytical skills with the ability to identify key points from complex material or information
• Discretion and professionalism at all times, but particularly when dealing with confidential or sensitive information
• Experience of being responsible for initiating, planning, and developing own areas of work
• High computer literacy and confidence with Word, PowerPoint, Outlook, and Excel
• Exceptional use of written and spoken English
• Experience as a Personal Assistant, or relevant managerial role, in an office environment
• Flexibility and willingness to work under own initiative

Desirable Skills:

• Knowledge of charitable sector and/or global health
• Experience as an Executive Assistant for a busy individual or team
• Fundraising knowledge
• Analysis and organisation of multiple datasets

The deadline for this role is 5pm BST 30th June, but this employer will be interviewing candidates as applications arrive so the right is reserved to close the recruitment before the deadline. Interested? Please click 'Apply' and follow the job board process. You will receive an email from CHM Recruit containing further information on how to complete your application for this role. Please note that although you may be asked by the job board to upload a CV, you are not applying at this stage. No agencies please.