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- Tasks: Join our busy Conveyancing team as a Legal Secretary, providing essential support and managing client interactions.
- Company: Be part of a well-established, employee-focused firm in Gravesend with a strong reputation.
- Benefits: Enjoy a full-time permanent role with opportunities for growth and development.
- Why this job: Gain valuable experience in a dynamic environment while making a real impact on clients' lives.
- Qualifications: Previous experience as a Legal Secretary in Conveyancing is essential; strong technical and communication skills required.
- Other info: Work collaboratively in a supportive team, handling confidential information with care.
The predicted salary is between 24000 - 36000 £ per year.
We are currently seeking a Conveyancing Legal Secretary to join a well-established and employee focused firm in Gravesend as part of a busy Conveyancing team. You will provide full secretarial support, diary management, meeting and greeting clients, audio transcription, submitting searches and handling telephone queries from clients and/or third parties.
The role:
- Audio copy typing - letters; legal forms (Oyez)
- Knowledge of Land Registry Portal, BigHand, Searchflow and/or Partner 4 Windows – advantageous
- Answer the telephone in a polite and efficient manner
- Undertake administrative duties such as photocopying & updating client details
- Filing correspondence and ensuring files are kept up to date
- Arranging appointments and dealing with clients
- Work as part of a team, assisting with secretarial and telephone cover when required
- Handle all confidential information discreetly and in-line with GDPR/AML
The ideal candidate:
- Proven experience working as a Legal Secretary within a busy Conveyancing department
- Excellent technical skills which include a fast and accurate typing speed
- The ability to manage a busy workload with minimal supervision and meet tight deadlines
- Good communication skills and a confident, friendly and outgoing manner both over the phone and in person
- Great attention to detail
- A good working knowledge of Word & Excel is essential
This is a full-time and permanent position.
Conveyancing Legal Secretary employer: Click To Hired
Contact Detail:
Click To Hired Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Conveyancing Legal Secretary
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as the Land Registry Portal and BigHand. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview.
✨Tip Number 2
Practice your audio typing skills to ensure you can demonstrate a fast and accurate typing speed. Consider using dictation exercises or legal transcription practice materials to sharpen your abilities before the interview.
✨Tip Number 3
Brush up on your knowledge of GDPR and AML regulations, as handling confidential information is crucial in this role. Being able to discuss these topics confidently will show your understanding of the responsibilities involved.
✨Tip Number 4
Prepare examples of how you've successfully managed a busy workload in previous roles. Be ready to share specific instances where you met tight deadlines or handled multiple tasks simultaneously, as this will highlight your organisational skills.
We think you need these skills to ace Conveyancing Legal Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a Legal Secretary, particularly in Conveyancing. Emphasise your technical skills, typing speed, and any relevant software knowledge like Land Registry Portal or BigHand.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and friendly manner. Mention specific experiences that demonstrate your ability to manage a busy workload and handle confidential information discreetly.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Word and Excel, as well as your audio typing skills. Provide examples of how you've successfully managed administrative duties in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any errors. Attention to detail is crucial for this role, so ensure your documents are polished and professional.
How to prepare for a job interview at Click To Hired
✨Showcase Your Typing Skills
Since the role requires a fast and accurate typing speed, be prepared to demonstrate your skills. You might be asked to complete a short typing test during the interview, so practice beforehand to ensure you're comfortable and confident.
✨Familiarise Yourself with Relevant Software
Knowledge of tools like the Land Registry Portal, BigHand, and Searchflow is advantageous. Before the interview, take some time to research these platforms and be ready to discuss any experience you have with them.
✨Prepare for Client Interaction Scenarios
As you'll be meeting and greeting clients, think about how you would handle various client interactions. Prepare examples of how you've managed difficult situations or provided excellent customer service in the past.
✨Demonstrate Attention to Detail
Attention to detail is crucial in this role. During the interview, highlight instances where your meticulous nature has positively impacted your work. You could also mention how you ensure files are kept up to date and how you handle confidential information.
