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- Tasks: Join our Property Department as an Office Assistant, managing daily operations and supporting team needs.
- Company: GAP is a leading company dedicated to helping you be your best in a supportive environment.
- Benefits: Enjoy competitive salary, up to 25 days leave, wellness programs, and a fun employee welfare fund.
- Why this job: Be part of a dynamic team, enhance your skills, and contribute to a positive workplace culture.
- Qualifications: Experience in a similar role and proficiency in MS Office are essential for this position.
- Other info: Apply with your CV and salary expectations to kickstart your career with us!
The predicted salary is between 24000 - 36000 £ per year.
Our team is the best in the industry – is it time for you to join us? If you’re passionate about delivering great service and want to work for a company where we’ll help you be your best, GAP wants to hear from you!, Based in our Glasgow Head Office, the Office Assistant will be joining a busy Property Department where they will ensure all Head Office facilities are measured and controlled efficiently., * Open and distribute daily post.
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Co-ordinate deliveries to relevant departments.
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Organise hotel bookings for HQ visitors (internal and external).
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Meeting room management including preparing meeting rooms in advance and clearing after use.
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Arrange lunches for Head Office meetings and events.
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Co-ordinate the provision of daily soup and sandwiches and liaise with the vendor as appropriate.
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Stationery stock control and orders ensuring adequate office supplies across all floors.
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Sundry stock control and ordering of café and kitchen supplies.
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Ensure photocopiers have sufficient stocks of copier paper and alert Procurement to re-order if necessary.
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Ensure kitchen areas are tidy and well-equipped. Coffee machines to be cleaned on a daily basis in line with manufacturers’ guidelines.
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Liaise with Procurement to ensure cleaning materials and bathroom consumables are readily available.
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Maintain a log of cleaning issues for Procurement to discuss with the provider.
The successful candidate will be able to demonstrate experience in a similar role and be fully conversant in MS Office applications including Word and Excel. Sound verbal and communication skill are essential as is the ability to organise your days effectively to meet deadlines.
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Competitive salary and bonus scheme
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Up to 25 days annual leave plus bank holidays
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The option to buy up to 5 days additional leave
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Contributory Pension Scheme
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Life Assurance
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Employee Welfare Fund (Company-funded social events)
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Cycle to Work Scheme
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Health & Wellness (Well-being Hub, Employee Assistance Helpline, Annual Flu Jab)
So what next?
If you fit the profile and are up for the challenge, we would love to hear from you.
All you have to do is apply with your CV highlighting your current package and salary expectations and we can take it from there.
G4 0JY
Requester
Office Assistant employer: GAP Group
Contact Detail:
GAP Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Familiarize yourself with the specific tasks mentioned in the job description. Understanding the daily responsibilities, like managing meeting rooms and coordinating deliveries, will help you speak confidently about how your skills align with these needs during the interview.
✨Tip Number 2
Highlight your experience with MS Office applications, especially Word and Excel. Be prepared to discuss specific examples of how you've used these tools in previous roles to demonstrate your proficiency.
✨Tip Number 3
Showcase your organizational skills by preparing a brief plan on how you would manage daily tasks effectively. This could include how you would prioritize post distribution or manage supplies, which will impress the hiring team.
✨Tip Number 4
Research GAP's company culture and values. Being able to articulate why you want to work for them and how you can contribute to their team will set you apart from other candidates.
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration and your proficiency in MS Office applications, especially Word and Excel. Use specific examples that demonstrate your organizational skills and ability to manage multiple tasks.
Highlight Communication Skills: Since sound verbal and communication skills are essential for this role, include examples in your CV or cover letter that showcase your ability to communicate effectively with colleagues and vendors.
Showcase Your Organizational Abilities: In your application, emphasize your experience in managing schedules, coordinating deliveries, and organizing meetings. Provide concrete examples of how you have successfully managed similar responsibilities in the past.
Express Your Passion for Service: GAP is looking for someone passionate about delivering great service. In your cover letter, convey your enthusiasm for the role and how you can contribute to the team’s success by ensuring smooth office operations.
How to prepare for a job interview at GAP Group
✨Show Your Organizational Skills
As an Office Assistant, you'll need to demonstrate your ability to organize tasks effectively. Be prepared to discuss specific examples from your past experience where you successfully managed multiple responsibilities and met deadlines.
✨Familiarize Yourself with MS Office
Since proficiency in MS Office applications is essential for this role, make sure you brush up on your skills in Word and Excel. You might be asked to perform a task or answer questions related to these programs during the interview.
✨Communicate Clearly
Sound verbal and communication skills are crucial for this position. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've effectively communicated in previous roles.
✨Demonstrate Your Passion for Service
GAP values great service, so be sure to express your passion for delivering excellent support. Share experiences where you went above and beyond to assist colleagues or clients, showcasing your commitment to service excellence.
