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For Companies At a Glance
- Tasks: Support our board of directors with diary management, calls, and presentations.
- Company: Join PHMG, the world's leading audio branding agency with 36,000 clients globally.
- Benefits: Enjoy a competitive salary with flexibility in hours and a dynamic work environment.
- Why this job: Be at the heart of business operations, working closely with senior leaders in a vibrant company.
- Qualifications: Experience as a private PA or at board level is essential; strong organizational skills required.
- Other info: Must demonstrate discretion and professionalism while managing confidential tasks.
The predicted salary is between 32000 - 48000 £ per year.
Job Description
Role: Personal Assistant
Location: Manchester (Old Trafford)
Hours:8.30am – 5.15pm with flexibility required
Salary: £40,000 base (£45,000 OTE)
We’re looking for a highly polished and professional Personal Assistant to support our board of directors. You’ll find yourself in the spotlight as you work closely with our leadership team – playing a pivotal role in ensuring the smooth running of the business.
First and foremost, you must demonstrate the confidence to work with senior leaders. And while your natural enthusiasm will shine through, it must be underpinned by exceptional organisational skills, so that you can prioritise a busy and challenging workload. Naturally, you must be able to keep a cool head under pressure – using your initiative to complete tasks efficiently and accurately.
You’ll cover a wide range of highly confidential tasks so will consistently demonstrate discretion, tact and diplomacy. We’ll expect you to bring experience working at board level or as a private PA.
About PHMG:
Established in 1998, PHMG has grown from a renowned Manchester-based business to the world’s leading audio branding agency – working with 36,000 clients in 54 countries across the globe. This expansive client list includes household names of the calibre of Samsung, Audi and Adidas, as well as SMEs in every sector of the global market. We give each of them a stellar production that combines creative copy, world-class voice artistry and an exclusive Brand-Sound-Track™ – strengthening their business identity in the most memorable, emotive way.
Strategic objectives and responsibilities:
- Diary and calendar management – including coordinating business meetings, personal events and managing reservations
- Receiving incoming calls, mails, emails and visitors – screening, re-directing and taking action as required
- Preparing presentations and reports – collating, checking and printing documents
- Taking meeting minutes and recording actions for distribution
- Maintaining files and accurate records
- Organising travel itineraries and appointments
- There will be a requirement for some private PA tasks including running errands
Measures of success:
- Flexibility to cover tasks outside of normal business hours
- Extreme organisational skills and the initiative to prioritise effectively
- The ability to act with the utmost discretion
- A positive and willing approach
- The confidence to tackle problems and find appropriate solutions, troubleshooting as required
- Excellent communication skills, both face-to-face and over the phone/by email
- The ability to work autonomously and with minimal direction
- A highly professional approach
Personal Assistant employer: PHMG
Contact Detail:
PHMG Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarize yourself with the key players in the company. Research the board of directors and understand their roles, interests, and any recent news about them. This knowledge will help you engage confidently during interviews and demonstrate your genuine interest in supporting them.
✨Tip Number 2
Highlight your experience in managing complex schedules and prioritizing tasks. Be prepared to discuss specific examples where you've successfully handled multiple responsibilities under pressure, as this is crucial for a Personal Assistant role.
✨Tip Number 3
Showcase your discretion and professionalism. Prepare to share instances where you've dealt with confidential information or sensitive situations, emphasizing your ability to maintain confidentiality and act with tact.
✨Tip Number 4
Demonstrate your communication skills. Practice articulating your thoughts clearly and concisely, as effective communication is vital for a Personal Assistant. Consider role-playing common scenarios you might encounter in the position to build your confidence.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any roles where you've supported senior leaders or worked at board level. Use specific examples to demonstrate your organisational skills and ability to handle confidential tasks.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Highlight your experience in diary management, communication skills, and your ability to work under pressure. Show how you align with PHMG's values and objectives.
Showcase Discretion and Professionalism: Since the role involves handling confidential information, emphasize your experience in maintaining discretion and professionalism in previous positions. Provide examples of situations where you successfully managed sensitive tasks.
Prepare for Potential Interview Questions: Think about how you would answer questions related to prioritising tasks, managing a busy schedule, and dealing with challenging situations. Be ready to discuss specific instances from your past experiences that demonstrate your skills.
How to prepare for a job interview at PHMG
✨Showcase Your Organizational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or prioritized tasks in previous roles. Highlight your ability to keep everything running smoothly, especially under pressure.
✨Demonstrate Discretion and Professionalism
Since the role involves handling confidential information, be ready to talk about situations where you had to maintain discretion. Share how you approach sensitive topics with tact and diplomacy.
✨Communicate Effectively
Practice clear and concise communication. During the interview, ensure you articulate your thoughts well, as excellent communication skills are crucial for this position. Consider preparing a few questions to ask that reflect your understanding of the role.
✨Exude Confidence
You’ll be working closely with senior leaders, so it’s important to convey confidence in your abilities. Prepare to discuss how you’ve successfully collaborated with executives in the past and how you can contribute to the leadership team.
