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- Tasks: Support agents in managing projects and client communications in a fast-paced environment.
- Company: Join Echo Artists, a vibrant talent agency passionate about film and creative storytelling.
- Benefits: Enjoy hybrid work, profit share bonuses, private health cover, and 25 days holiday.
- Why this job: Be part of a close-knit team, gain industry exposure, and grow your skills in film and TV.
- Qualifications: Experience as an assistant in the film industry, strong organizational skills, and a positive attitude required.
- Other info: Opportunity to attend events and screenings, plus support for personal development.
The predicted salary is between 28800 - 43200 £ per year.
Agent’s Assistant – Film & Television – Echo Artists Ltd
About the company:
Echo Artists is a dynamic talent agency representing Production Designers, Directors of Photography, Costume Designers, Editors and Hair and Make-Up Designers in Film, Television, Commercials and Music Videos. As a company, we pride ourselves on being passionate about Film and the brilliant stories that stem from a wonderfully talented collaborative team who are often overlooked. We love being creatively and logistically involved in the projects that our clients make and are passionate about facilitating new collaborations and helping our clients get work on original projects whilst giving them advice and negotiating their fees as best as possible. We believe in our clients and will protect and fight for them to make sure they are treated fairly, and we enjoy listening, giving support and doing whatever we can to make the difference for their careers. This is an exciting opportunity to be part of and help build a relatively new company, which whilst simultaneously supporting the clients we also actively seek to aid the development and wellbeing of staff.
The role:
Echo is looking for an Agent’s Assistant to join our passionate and close-knit team. It’s a vital role supporting Agents across the business to ensure a positive Client experience and smooth running of projects. The right candidate is extremely dedicated, enjoys working with others, has excellent communication skills and unrivalled attention to detail. They’ll be proactive and a multi-tasker who can handle the pressure of a high paced and busy environment with a “can do” attitude. In return we offer training, support and exposure to the commercials, music videos, film & TV industry, as well as opportunities for learning and personal growth.
- Location: hybrid based, at our offices – De Beauvoir Block, London, N1 4EN
- Hours: 9:30 AM to 6 PM with 1 hour lunch break, however there will be occasional times where hours may be longer (e.g. for screenings or award shows).
Essential requirements:
- Previous experience in an Agent’s Assistant or Project Management role within the film industry
- Excellent organisational and project management skills
- Experience of diary management, assisting and prioritising busy workloads for others
- Innovative thinker with string problem solving skills
- Ability to manage multiple projects and priorities simultaneously
- Highly motivated with a positive attitude
- High level of accuracy and attention to detail
- Quick learner and driven to expand knowledge
- Experience in building positive internal and external relationships
- Confident in using and managing Mac OS, software applications and cloud systems such as Google Workspace, Slack, CRM and project management tools
Desirable requirements:
- Previous experience as an Assistant at a Talent Agency or in the Entertainment industry
- Passionate about Commercials, Music Videos, Film and TV productions
Responsibilities Include:
Agent Support
- Manage, sort and triage Agents’ inboxes in an efficient, timely and proactive manner
- Understand Agent’s workload and help to support in management of priorities as well as with Admin tasks
- Manage Agent’s calendar – organise meetings as necessary, ensure there are clear agendas/ objectives and any required prep is undertaken
Project Management
- Provide coordination, monitoring, and updates on projects
- Maintain effective records on projects in the system, reporting on progress and identification of blockers for Agents
- Support Agent in effective and timely communication between Producers and Clients across projects including various administration tasks (eg sending out scripts, updating on progress/ holds/ pencils etc, booking confirmations, drafting deal memos, and redlining contracts)
- Ensure awareness of all current projects and their impact on Clients
Client Management
- Maintain Client’s calendar including scheduling meetings and updating them with project dates or details.
- Processing invoices in a timely manner, tracking client hours/days worked, inputting client expenses and other basic accounting tasks, chasing payments and resolving issues.
- Liaising cross departments (film/TV, commercials, accounts dept etc) to ensure the latest Client information is shared
- Support Agents in ensuring that Client CVs, web pages and other records are up to date and accurate
- Ensure awareness of all point Client activity and proactively flag opportunities for development as they arise.
- Attending awards, events, meetings, and screenings for Clients
- Researching latest trends and looking for opportunities for new representation
Other Duties required but not limited to:
- Be the first point of call alongside other Assistants for the company, both on the phone and in person, welcoming clients, visitors and vendors to the office
- Supporting with events, travel and organisation
- Support CEO with diary management, administrative tasks and other ad hoc support requests
What we offer:
- Salary dependent on experience
- Profit share bonus based on company performance (after first financial year at Echo)
- 25 days holiday plus Bank Holidays
- Private Health Cover (after 1 year of employment)
- Optional 1 day per month to all employees to do voluntary work
- Cycle to work scheme
If you’re the right person for the job please email your CV and a covering letter to Sally at hr@echoartists.com with the subject line ‘Agent Assistant Application’.
Due to the number of applicants, we will only be able to respond to successful candidates.
Agent Assistant employer: Echo Artists Ltd
Contact Detail:
Echo Artists Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Agent Assistant
✨Tip Number 1
Familiarize yourself with the film and television industry, especially the roles of Production Designers, Directors of Photography, and other creatives represented by Echo Artists. Understanding their work will help you communicate effectively with both clients and agents.
✨Tip Number 2
Showcase your organizational skills by preparing examples of how you've managed multiple projects or priorities in previous roles. Be ready to discuss specific tools or methods you used to stay on top of tasks.
✨Tip Number 3
Highlight your experience with diary management and communication. Be prepared to share how you've successfully coordinated schedules and facilitated meetings in a fast-paced environment.
✨Tip Number 4
Demonstrate your proactive attitude by discussing instances where you identified opportunities for improvement or innovation in your previous roles. This aligns well with Echo's values of supporting clients and enhancing their careers.
We think you need these skills to ace Agent Assistant
Some tips for your application 🫡
Understand the Company: Before applying, take some time to research Echo Artists. Familiarize yourself with their work, values, and the types of projects they handle. This will help you tailor your application to align with their mission.
Craft a Tailored Cover Letter: Write a cover letter that highlights your relevant experience in the film industry, particularly in roles similar to an Agent's Assistant. Emphasize your organizational skills, attention to detail, and ability to manage multiple projects.
Highlight Relevant Experience: In your CV, make sure to showcase any previous experience in project management or as an assistant in the entertainment industry. Use specific examples to demonstrate your skills in diary management and client relations.
Follow Application Instructions: When submitting your application, ensure you follow the instructions provided. Email your CV and cover letter to the specified address with the correct subject line. Double-check for any typos or errors before sending.
How to prepare for a job interview at Echo Artists Ltd
✨Show Your Passion for Film and Television
Make sure to express your enthusiasm for the film and television industry during the interview. Share specific examples of projects or genres you love, and how they inspire you to support agents and clients in their creative endeavors.
✨Demonstrate Your Organizational Skills
Prepare to discuss your previous experience with project management and diary management. Highlight specific tools you've used, like Google Workspace or project management software, and provide examples of how you effectively prioritized tasks in a busy environment.
✨Emphasize Your Communication Abilities
Since the role involves liaising between agents, clients, and producers, be ready to showcase your excellent communication skills. You might want to share a situation where you successfully navigated a challenging conversation or resolved a conflict.
✨Be Ready to Discuss Problem-Solving Scenarios
Think of examples where you had to think on your feet or come up with innovative solutions to problems. This will demonstrate your ability to handle pressure and manage multiple projects simultaneously, which is crucial for this role.
