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- Tasks: Support Project Leads with admin tasks like typing, managing diaries, and organizing meetings.
- Company: Brook Street is a reputable agency focused on providing quality employment services.
- Benefits: Earn £12.86 per hour, paid weekly, with full-time hours in a supportive environment.
- Why this job: Join a vital role in mental health services, enhancing your skills while making a difference.
- Qualifications: 2 A levels and 5 GCSEs (C or above), plus 18 months relevant experience required.
- Other info: Flexible location options: Ballymena, Armagh, Belfast, or Derry.
The predicted salary is between 25000 - 35000 £ per year.
Brook Street is excited to announce a vacancy for a Administrative Services Officer. This pivotal role involves providing comprehensive administrative support to Project Leads and Project Managers within the Regional Mental Health Service. Title: Administrative Services Officer Location: Can be based at either (Ballymena, Armagh, Belfast or Derry) Salary: £12.86 per hour, paid weekly Hours: Full-time, 37.5 hours per week (temporary ongoing basis) Key Responsibilities Provide essential support including typing, photocopying, and managing diary responsibilities. Handle email, telephone, and other inquiries effectively, ensuring proper messaging and follow-up actions are executed. Organise and service meetings for Project Boards, Teams, and Subgroups: Produce accurate minutes. Circulate agendas and minutes promptly. Coordinate actions required from meetings to meet deadlines. Arrange meetings via Teams or in-person as necessary, including issuing electronic invites and booking venues. Build and maintain positive working relationships with both internal and external stakeholders.Qualifications Proven experience in servicing meetings and minute-taking is essential. 2 A levels and a minimum of 5 GCSE’s Grade C or above, including English and Mathematics AND 18 months relevant experienceApplication Process If you are interested in this rewarding opportunity and meet qualification requirements, please submit your up to date CV via the apply link or call Ciara at Brook Street for more information. Brook Street NMR is acting as an Employment Business in relation to this vacancy
Administrative Services Officer employer: Brook Street
Contact Detail:
Brook Street Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Services Officer
✨Tip Number 1
Familiarize yourself with the specific administrative tools and software commonly used in the mental health sector. Being able to demonstrate your proficiency in these tools during the interview can set you apart from other candidates.
✨Tip Number 2
Highlight your experience in minute-taking and meeting organization. Prepare examples of how you've successfully managed similar tasks in previous roles, as this will show your capability to handle the responsibilities outlined in the job description.
✨Tip Number 3
Build a strong understanding of the Regional Mental Health Service's mission and values. This knowledge will not only help you align your answers during the interview but also demonstrate your genuine interest in the role and the organization.
✨Tip Number 4
Practice effective communication skills, both verbal and written. Since the role involves handling inquiries and managing relationships with stakeholders, showcasing your ability to communicate clearly and professionally will be crucial.
We think you need these skills to ace Administrative Services Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support, particularly in servicing meetings and minute-taking. Use specific examples that demonstrate your skills in managing diary responsibilities and handling inquiries.
Highlight Qualifications: Clearly list your qualifications, including your A levels and GCSEs. Emphasize your grades in English and Mathematics, as these are specifically mentioned in the job description.
Showcase Communication Skills: Since the role involves building relationships with stakeholders, include examples of how you've effectively communicated in previous roles. Mention any experience you have with organizing meetings and producing minutes.
Follow Application Instructions: Submit your application through the provided link on the Brook Street website. Ensure your CV is up to date and formatted professionally before sending it off.
How to prepare for a job interview at Brook Street
✨Showcase Your Administrative Skills
Be prepared to discuss your previous experience in administrative roles. Highlight specific tasks you've handled, such as managing diaries, organizing meetings, and taking minutes. This will demonstrate your capability to support Project Leads and Managers effectively.
✨Demonstrate Communication Proficiency
Since the role involves handling inquiries and maintaining relationships with stakeholders, practice articulating your communication skills. Provide examples of how you've managed email and telephone inquiries in the past, ensuring clarity and follow-up.
✨Prepare for Meeting Scenarios
Anticipate questions related to meeting organization and minute-taking. You might be asked to describe your process for preparing agendas or how you ensure accurate minutes are produced. Be ready to share specific examples from your experience.
✨Research the Regional Mental Health Service
Familiarize yourself with the mission and services of the Regional Mental Health Service. Understanding their goals will help you align your answers with their values and show your genuine interest in the position.
