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For Companies At a Glance
- Tasks: Help organize gallery exhibitions, coordinate events, and manage the archive.
- Company: Join Pentagram Design, a leading design firm known for creativity and innovation.
- Benefits: Enjoy flexible hours, generous leave, health perks, and delicious lunches.
- Why this job: Dive into a creative role that blends design passion with event management in a vibrant environment.
- Qualifications: Strong organizational skills, event planning experience, and a love for graphic design are essential.
- Other info: Work 24-30 hours a week with one evening event monthly.
The predicted salary is between 32000 - 40000 £ per year.
Pentagram Design is seeking a Gallery Assistant and Archivist, you'll play a key role in organising and managing gallery exhibitions, coordinating events, and supporting the Partners with various administrative tasks related to the Gallery. You will also play a key role in the organisation and administration of our archive. This position will offer you the chance to contribute creatively, with an interest in graphic design being a necessity.
The ideal candidate will have an appreciation for all things graphic design, strong organisation skills, be happy getting involved in the day to day and be able to handle multiple tasks within a fast paced environment.
Gallery Event Coordination:
Support the planning and execution of gallery events, including exhibitions, openings, talks, workshops, and private functions.
Assist with logistics, such as arranging catering, coordinating with vendors, and preparing event materials.
Ensure smooth event operations, managing guest lists, event signage, and liaising with external partners.
Work closely with the lead Partner to develop creative ideas for events that align with the gallery's vision and goals.
Managing the diary of exhibitions.
Provide on-site support during events, ensuring everything runs according to schedule. This will include on average one evening event a month.
Gallery Operations:
Assist with the general maintenance and organisation of the gallery space, ensuring it is always presentable and prepared for visitors.
Support visitor engagement by offering information about current exhibitions, design work and upcoming events.
Provide administrative support to the Lead Partner and curatorial team, including correspondence, booking appointments, guest list management and maintaining records.
Help with the coordination of exhibitions including installation and de-installation.
Collaborate with communications teams to promote gallery events and exhibitions.
Manage any social media accounts associated with the gallery.
Managing contracts and agreements for exhibitors and vendors.
General reception duties of the shared reception space.
Archive Management:
Support the organisation and consolidation of the archive, ensuring all archive items are logged and stored correctly.
Oversee the upkeep and organisation of the studios archive, ensuring that all items are catalogued and properly stored.
Manage the digital archive, ensuring accurate records of work and events are maintained.
Assist with research and retrieval of archive materials for exhibitions, press, and educational purposes.
Regularly update inventory of work and related documentation.
Assist in facilitating access to archived materials for authorised personnel ensuring an efficient and robust process for future archive needs.
What are we looking for?
Strong planning and organisational skills, with meticulous attention to detail and the ability to handle multiple tasks simultaneously.
Event planning and management experience.
Knowledge of design and the design industry and prior experience in a creative gallery environment is preferred.
Experience managing projects and delivering work on time, successfully meeting deadlines within a project-based environment.
Excellent interpersonal skills with proficient written and verbal communication skills.
Experience working with multiple stakeholders on complex projects
An eye to detail and a proactive approach to problem solving
Basic knowledge of archival practices including digital archive management
Ability to work independently, whilst under pressure and remain calm during busy periods
Knowledge of database management.
Knowledge of collection storage standards ensuring the safe and secure handling of items.
Flexibility to work on average 1 evening a month for events
What We Offer:
Monday – Thursday 24 – 30 hours per week £32,000 – £40,000 per annum (FTE £50,000 for 37.5 hours a week)
20 days of annual leave (pro rata), plus Christmas closure, bank holidays, and additional days for long service (after 2 years)
Medicash Scheme Level 1
Auto-enrolment pension scheme
Employee Assistance Program via Health Assured
Cycle-to-work scheme
Healthy lunches prepared by our in-house chef (Monday to Thursday)
Gallery Assistant and Archivist employer: Pentagram Design Ltd
Contact Detail:
Pentagram Design Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Gallery Assistant and Archivist
✨Tip Number 1
Familiarize yourself with the latest trends in graphic design and gallery management. This will not only help you understand the role better but also allow you to contribute creatively during your interview.
✨Tip Number 2
Network with professionals in the design and gallery space. Attend events, workshops, or talks related to graphic design to meet potential colleagues and learn more about the industry.
✨Tip Number 3
Prepare to discuss your experience with event coordination and project management. Be ready to share specific examples of how you've successfully managed multiple tasks in a fast-paced environment.
✨Tip Number 4
Showcase your organizational skills by creating a mock plan for a gallery event. This will demonstrate your proactive approach and ability to handle logistics effectively.
We think you need these skills to ace Gallery Assistant and Archivist
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Gallery Assistant and Archivist position. Make sure you understand the key responsibilities, such as event coordination, gallery operations, and archive management.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous experience in event planning, gallery work, or archival practices. Be specific about your roles and achievements in these areas to demonstrate your suitability for the position.
Showcase Your Passion for Design: Since an appreciation for graphic design is essential, include examples of your interest in design. This could be through projects you've worked on, exhibitions you've attended, or relevant coursework.
Tailor Your Application: Customize your cover letter to reflect how your skills and experiences align with the specific requirements of the role. Mention your strong organizational skills and ability to handle multiple tasks, as well as your proactive approach to problem-solving.
How to prepare for a job interview at Pentagram Design Ltd
✨Show Your Passion for Graphic Design
Make sure to express your genuine interest in graphic design during the interview. Share any relevant experiences or projects that showcase your appreciation for the field, as this role requires a strong connection to design.
✨Demonstrate Strong Organizational Skills
Prepare examples of how you've successfully managed multiple tasks or events in the past. Highlight your attention to detail and ability to stay organized, especially in fast-paced environments, as these skills are crucial for this position.
✨Be Ready to Discuss Event Coordination Experience
Since the role involves planning and executing gallery events, be prepared to discuss your previous experience in event management. Talk about specific events you coordinated, the challenges you faced, and how you ensured everything ran smoothly.
✨Familiarize Yourself with Archival Practices
Brush up on basic archival practices and digital archive management. Being able to discuss your understanding of these concepts will demonstrate your readiness to support the organization and consolidation of the gallery's archive.
