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For Companies At a Glance
- Tasks: Manage office operations, vehicle fleet, and customer support while handling contracts and travel arrangements.
- Company: Join a leading company delivering innovative facilities solutions in a dynamic work environment.
- Benefits: Enjoy free onsite parking, fruit and drinks, pension contributions, and 12 days off plus bank holidays.
- Why this job: Be part of a supportive team, gain valuable experience, and contribute to a reputable company's mission.
- Qualifications: Strong organizational skills, excellent communication, and proficiency in office management are essential.
- Other info: Work part-time, 3 days a week, with flexible hours from 9 AM to 5 PM.
Job Description
Location: Harold Hill
Salary: £12.50 p/h
Days/ Hours of work: 3 days per week: Tuesday, Wednesday, Thursday – 09:00 – 17:00
Benefits
- Free onsite parking
- Fruit, drinks, lunch onsite
- Pension contribution
- 12 days + bank holidays and Christmas close down
The company
As an Office Administrator, you will play a crucial role in ensuring the smooth operation of the office and supporting various administrative functions. Our client is a leading company in their industry and by joining their team, you will contribute to their mission of delivering innovative and high-quality facilities solutions. Your responsibilities will include managing the vehicle fleet, renewing company accreditations, arranging travel, and handling office contracts. You will also be the point of contact for customers and site staff, administer training, and maintain accurate records.
Duties
- Oversee the management of the vehicle fleet, ensuring everything runs smoothly.
- Renew essential company accreditations like CHAS, SMAS, and Achilles, keeping the business compliant and competitive.
- Arrange travel plans, including hotels, trains, and parking.
- Answer calls from customers and site staff, providing high quality support and information.
- Administer training for site operatives, ensuring staff are well-prepared and certified.
- Handle contracts for office essentials like printers, alarms, air conditioning, IT, stationery, mobile phones, and insurance.
- Manage electronic project administration, keeping everything organised and on track.
- Log holidays for site staff, ensuring accurate records and smooth operations.
- Coordinate with suppliers for orders and deliveries, maintaining strong relationships and timely procurement.
- Raise and send purchase orders for materials and equipment.
- Keep all information up to date and current, maintaining accuracy and accessibility.
- Perform electronic filing for the procurement team, ensuring documents are well-organised and easy to find.
The ideal candidate
- Strong organisational and multitasking abilities.
- Excellent communication skills.
- Proficiency in managing office contracts and travel arrangements.
- Ability to handle administrative tasks efficiently.
- Attention to detail for maintaining accurate records.
- Competence in liaising with suppliers and managing orders.
- Familiarity with electronic filing systems.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
To speak to a recruitment expert please contact Sarah Louise Smith
Part Time Administrator employer: Office Angles UK
Contact Detail:
Office Angles UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Administrator
✨Tip Number 1
Familiarize yourself with the specific administrative tasks mentioned in the job description, such as managing vehicle fleets and renewing accreditations. This will help you speak confidently about your relevant experience during the interview.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. This is crucial for the role, as it involves multitasking and keeping accurate records.
✨Tip Number 3
Research the company’s industry and their approach to facilities solutions. Being knowledgeable about their operations can give you an edge in the interview and show your genuine interest in the role.
✨Tip Number 4
Prepare to discuss your communication skills, especially in handling customer inquiries and liaising with suppliers. Think of specific instances where you provided excellent support or resolved issues effectively.
We think you need these skills to ace Part Time Administrator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and requirements of the Part Time Administrator position. Tailor your application to highlight relevant experience and skills that match these criteria.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your administrative experience, organizational skills, and any relevant qualifications. Use bullet points for clarity and focus on achievements that demonstrate your ability to manage office tasks efficiently.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific duties from the job description that you are excited about and explain how your background makes you a great fit for the position.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Office Angles UK
✨Showcase Your Organizational Skills
As a Part Time Administrator, strong organizational abilities are key. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past, highlighting your ability to keep everything running smoothly.
✨Demonstrate Communication Proficiency
Excellent communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've effectively communicated with customers or team members in previous positions.
✨Familiarize Yourself with Relevant Accreditations
The job involves renewing company accreditations like CHAS and SMAS. Research these accreditations beforehand and be prepared to discuss their importance and how you would ensure compliance in your role.
✨Prepare for Questions on Administrative Tasks
Expect questions about your experience with administrative tasks such as managing contracts and arranging travel. Think of specific instances where you've handled these responsibilities efficiently and be ready to share those experiences.
