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- Tasks: Support a Conveyancer with client files and administrative duties.
- Company: Join a dynamic team focused on efficient property transactions.
- Benefits: Gain hands-on experience in the legal field with potential for growth.
- Why this job: Perfect for those looking to kickstart their career in law while making a real impact.
- Qualifications: Previous experience as a Conveyancing Assistant or Legal Secretary is a plus.
- Other info: Ideal for high school and college students eager to learn and grow.
The predicted salary is between 24000 - 36000 £ per year.
The Conveyancing Assistant is required to offer support to their assigned Conveyancer who has conduct of the client files. In addition to administrative duties required of a secretary, the Conveyancing Assistant, whilst overseen by the Conveyancer, will work to ensure files are progressed promptly and in line with procedures and regulations. This includes a broad range of duties as well as communicating with clients and third parties. All tasks will be completed utilising the case management system to keep a complete and accurate audit trail.
Duties include
· General administrative support to Conveyancer.
· Handle communication with clients, other side lawyers, estate agents and other third parties, as required.
· Deal with new business enquiries and provide quotes to prospective clients.
· Open new files.
· Assist with gathering and recording the necessary documentation to meet AML and KYC requirements.
· Compile contract papers on a sale.
· Request and obtain items such as searches from agreed providers on a purchase.
· Obtain documents as required from HM Land Registry.
· Type up and file basic legal documents and correspondence as directed by the Conveyancer.
· Draft search reports.
· Answer and direct phone calls, including dealing with administrative and straight-forward enquiries.
· Handle exchange of contracts as directed and approved by the Conveyancer.
· Prepare files for completion including obtaining redemption statements, drafting completion statements, internal paperwork and appropriate letters.
· Generate bills as requested by the conveyancer.
· Dealing with completions; ensuring payments are sent and received and requesting necessary cheques etc. liaising with clients, estate agents and third parties and submitting SDLT returns.
· Prepare draft AP1s for submission.
· Assist with requisitions from HM Land Registry and issuing responses where required.
· Assisting in file closures/archiving
You will possess
· Proven working understanding of tasks listed under responsibilities, likely obtained in a previous role as a Conveyancing Assistant, Legal Secretary or similar.
· Familiarity with law, legal procedures and protocols.
· Computer literacy with a good understanding of MS Office software.
· Proficiency in English.
· Excellent organisational skills.
· A good telephone manner.
Conveyancing Assistant employer: Elite Touch Group
Contact Detail:
Elite Touch Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Conveyancing Assistant
✨Tip Number 1
Familiarize yourself with the specific software and case management systems commonly used in conveyancing. This will not only help you stand out during the interview but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Brush up on your knowledge of AML and KYC requirements, as these are crucial in the role. Being able to discuss these topics confidently can show your potential employer that you understand the legal landscape.
✨Tip Number 3
Practice your communication skills, especially over the phone. Since you'll be handling client interactions and liaising with various parties, being articulate and professional can make a great impression.
✨Tip Number 4
Network with professionals in the conveyancing field. Attend relevant events or join online forums to connect with others who can provide insights or even refer you to job openings.
We think you need these skills to ace Conveyancing Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Conveyancing Assistant or in similar roles. Emphasize your understanding of legal procedures, administrative skills, and any specific software you are familiar with.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and explains how your skills align with the responsibilities listed in the job description. Mention your ability to handle client communication and manage files efficiently.
Highlight Relevant Skills: In your application, clearly outline your organizational skills, computer literacy, and telephone manner. Provide examples of how you've successfully managed tasks similar to those required in this position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial in the legal field.
How to prepare for a job interview at Elite Touch Group
✨Show Your Understanding of Conveyancing
Make sure to demonstrate your knowledge of the conveyancing process during the interview. Discuss specific tasks you've handled in previous roles, such as preparing contract papers or dealing with HM Land Registry documents.
✨Highlight Your Communication Skills
Since the role involves a lot of communication with clients and third parties, be prepared to share examples of how you've effectively managed client relationships or resolved issues in the past.
✨Emphasize Organizational Abilities
The job requires excellent organizational skills. Talk about how you prioritize tasks and manage multiple files simultaneously, ensuring that everything is completed accurately and on time.
✨Familiarize Yourself with Case Management Systems
If you have experience with case management systems, mention it! If not, express your willingness to learn quickly. Being tech-savvy will show that you're ready to adapt to their processes.
