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- Tasks: Support the Chief Risk Officer with scheduling, correspondence, and meeting coordination.
- Company: Join Pension Insurance Corporation, dedicated to securing retirement incomes with exceptional service.
- Benefits: Enjoy private medical insurance, 28 days leave, a generous pension scheme, and more perks.
- Why this job: Be a key player in risk management while developing your skills in a supportive environment.
- Qualifications: Strong organizational and communication skills; experience supporting senior management is a plus.
- Other info: Ideal for those interested in finance and looking to grow in a reputable company.
The predicted salary is between 36000 - 60000 £ per year.
Pension Insurance Corporation ("PIC") provides secure retirement incomes through comprehensive risk management and excellence in asset and liability management, as well as exceptional customer service. Our purpose is to pay the pensions of our current and future policyholders.
We have a great opportunity for an individual Executive Assistant to provide high level support to the Chief Risk Officer and their immediate team. This will also involve serving as the secretary for the Chief Risk Officer’s Management Risk Committee and the Methods and Assumptions Committee and support across other departments as and when required., The Executive Assistant is a key member of the risk function and provides administrative support to the area.
Executive Assistant to the CRO
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Co-ordinate, manage and organise the diary, inbox and priority list of the Chief Risk Officer. Screen emails, compose internal and external correspondence
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Liaise directly with other Execs and Non-Executive Directors on behalf of the Chief Risk Officer
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Make travel arrangements, manage conference attendance
Coordinate and manage Risk Committee meetings
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Work with the Head of CRO office to set up Risk Committee meetings, draft agendas, oversee the timely production of papers, produce meeting packs using Diligent
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Attend Management Risk Committee meetings and take good quality minutes.
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Work with Company Secretary on Board Risk Committee agendas, liaising with the CRO and the Risk team.
Executive Assistant to the Risk senior managers and wider Risk team
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Scheduling internal and external meetings
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Support the Regulatory Affairs team in setting up regular and ad-hoc meetings with the Regulator
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Prepare and reconcile staff expenses
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Organise all the department’s procurement, order processing, approval mechanisms and supplier management.
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Manage onboarding of consultants including reviewing of contracts and making sure all relevant sign offs have been completed.
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Organising team building events and socials.
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Assist with ad hoc tasks as and when required
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Strategic and commercial knowledge ideally within the Financial Service industry (desirable).
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Relevant secretarial qualification
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Experience in supporting senior management/ ideally board level.
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Experience of working in an industry where integrity and discretion are vital.
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Accomplished minute taker
Personal
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Strong organisational skills
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Strong communication skills (written and oral)
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Ability to organise work to meet deadlines
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Excellent time management skills
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Analytical skills
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Microsoft Word, PowerPoint and Excel
In addition to a competitive base salary and the opportunity to participate in our annual, performance-related bonus plan, upon joining us here at Pension Insurance Corporation, you’ll have access to some great benefits, including private medical insurance, 28 days’ annual leave (excluding bank holidays), a generous pension scheme, insurance for Travel, Private Medical, Critical Illness, Life Assurance and Income Protection, and much more.
Executive Assistant employer: PIC
Contact Detail:
PIC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarize yourself with the financial services industry, especially in risk management. Understanding the key concepts and terminology will help you communicate effectively with the Chief Risk Officer and their team.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've successfully managed multiple priorities in previous roles. This will demonstrate your ability to handle the busy schedule of an Executive Assistant.
✨Tip Number 3
Practice your minute-taking skills. Being able to capture important discussions accurately during meetings is crucial for this role, so consider attending meetings or workshops to refine this skill.
✨Tip Number 4
Network with professionals in the financial services sector. Building connections can provide insights into the company culture and expectations, which can be beneficial during the interview process.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in supporting senior management, particularly in administrative roles. Emphasize your organizational skills and any experience you have with minute-taking or managing meetings.
Craft a Strong Cover Letter: In your cover letter, express your understanding of the role and how your skills align with the responsibilities outlined in the job description. Mention your ability to manage diaries, coordinate meetings, and handle correspondence effectively.
Showcase Relevant Skills: Highlight your proficiency in Microsoft Word, PowerPoint, and Excel, as well as your strong communication skills. Provide examples of how you've used these skills in previous roles to support senior executives.
Demonstrate Discretion and Integrity: Since the role requires a high level of integrity and discretion, include examples from your past experiences where you successfully managed confidential information or sensitive situations.
How to prepare for a job interview at PIC
✨Showcase Your Organizational Skills
As an Executive Assistant, strong organizational skills are crucial. Be prepared to discuss specific examples of how you've effectively managed schedules, coordinated meetings, or organized events in the past.
✨Demonstrate Discretion and Integrity
Given the sensitive nature of the role, it's important to convey your understanding of confidentiality. Share experiences where you had to handle sensitive information and how you ensured discretion.
✨Prepare for Minute Taking
Since taking minutes at meetings is a key responsibility, practice summarizing discussions and decisions clearly and concisely. You might even want to bring a sample of minutes you've taken in previous roles to demonstrate your capability.
✨Familiarize Yourself with Financial Services
Having strategic and commercial knowledge within the financial services industry is desirable. Brush up on relevant industry trends and be ready to discuss how they relate to the role and the company.
