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- Tasks: Manage project documents and support compliance processes in a dynamic team environment.
- Company: Join Willmott Dixon, a leader in sustainable construction with over 170 years of history.
- Benefits: Enjoy flexible working, competitive pay, enhanced pension, and access to low carbon vehicles.
- Why this job: Be part of a purpose-driven company that transforms lives and communities while promoting sustainability.
- Qualifications: Proficient in Microsoft apps; strong communication skills; eager to learn and follow instructions.
- Other info: Hybrid role: 3 days in the office, 2 days remote; diversity and flexibility embraced.
The predicted salary is between 36000 - 60000 £ per year.
Document Controller Willmott Dixon are currently looking to recruit a Document Controller to join our London & East construction business. Based in Hitchin, Hertfordshire, we deliver projects across multiple sectors within north London, the northern home counties and East Anglia. This will be a hybrid role working 3 days a week in the office and 2 days a week from home. The main purpose of the role is to maintain the project filing system and prepare documents for storage/archiving as appropriate, alongside completing Operational Manuals for customers. Reporting to the Principal Digital Construction Manager, the successful candidate will support team members in maintaining the smooth running of the administration function and will be working closely with the design team. The Role As a Document Controller you will support the tender and compliance process through end-to-end project documentation support, with direction from your line manager and in collaboration with the wider team. You will bring associated risks to the attention of your line manager and relevant colleagues and support the development/implementation of remedial action. You will follow appropriate processes to ensure the security of sensitive information. Key responsibilities will include: Assist with end-to-end information management across a portfolio of projects, working closely with your line manager and colleagues. Assis with the management of the O&Ms. Work collaboratively with the team to ensure tender compliance and traceability of information is maintained, validated and requested in a timely manner to meet our contractual obligations. Communicate compliance requirements to internal stakeholders and support them to implement appropriate actions. Work with colleagues to provide information management support for tender processes. Engage with external stakeholders, including consultants and supply chain partners, to ensure information is up to date, accurate and high quality. Identify risks and contribute to the security of sensitive information, communicating non-compliance cases to appropriate line managers. Support the conducting of information management policy audits and documentation in the line with internal and external requirements. Support the digital enablement of the wider business. Essential and Desirable Criteria Essential Qualifications, Skills, Knowledge and Experience Proficient in Microsoft applications Strong written and verbal communication skill Desirable Qualifications, Skills, Knowledge and Experience: BSI ISO Accredited/BRE Valid UK driving licence Knowledge of different CDEs Personal qualities: Skilled at following instructions. Good communicator and active listener. Eager to learn, and capable of processing information easily and calmly. Enjoy interacting with stakeholders. Good organisational, administrative and diary management skills.Additional Information Willmott Dixon embraces diversity in the workplace and will consider flexible and agile working. We are a disability confident employer. Benefits: In return we reward our people generously with a competitive package that gives you flexible benefits to fit your lifestyle and priorities. This includes but is not limited to, an enhanced pension scheme, full / heavily discounted private medical, life assurance, incentive bonus and a car scheme which will make us a market leader in sustainable company travel. Applicable roles will benefit from a motoring expenditure allowance (MEA) and everyone can access a new generation of low carbon and electric cars via the Willmott Dixon run car leasing scheme. About Us With over 170 years of rich history, Willmott Dixon's purpose is beyond profit; delivering brilliant buildings, transforming lives, strengthening communities and enhancing the environment so our world is fit for future generations. Ensuring that we add lasting value to the neighbourhoods we work in; our values, people, innovation, partnerships and focus on sustainability has allowed us to build a successful and solid privately owned business where our people can thrive. Willmott Dixon was awarded No 1 in the Best "big" Companies (2022) to work for and the Times Top 50 Employers for Gender Equality 2024 and is the first major contractor and developer to win a King's Award for Enterprise in the category of sustainable development
Document Controller (FTC) employer: Willmott Dixon Group
Contact Detail:
Willmott Dixon Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller (FTC)
✨Tip Number 1
Familiarize yourself with the specific document management systems and processes used in the construction industry. Understanding how to effectively manage project documentation will set you apart from other candidates.
✨Tip Number 2
Highlight your communication skills during the interview. As a Document Controller, you'll need to interact with various stakeholders, so demonstrating your ability to convey compliance requirements clearly is crucial.
✨Tip Number 3
Show your eagerness to learn about digital tools that enhance information management. Being proactive in understanding new technologies can give you an edge, especially since the role supports digital enablement.
✨Tip Number 4
Prepare examples of how you've successfully managed sensitive information in previous roles. This will demonstrate your capability to handle risks and ensure compliance, which is essential for this position.
We think you need these skills to ace Document Controller (FTC)
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of a Document Controller at Willmott Dixon. Familiarize yourself with their projects and the importance of document management in construction.
Tailor Your CV: Highlight your proficiency in Microsoft applications and your strong communication skills. Include any relevant experience in document control or information management that aligns with the job description.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples of how your skills and experiences make you a great fit for supporting the tender and compliance process.
Showcase Your Organizational Skills: Emphasize your organizational and administrative abilities in both your CV and cover letter. Provide examples of how you've successfully managed documentation or supported teams in previous roles.
How to prepare for a job interview at Willmott Dixon Group
✨Show Your Organizational Skills
As a Document Controller, your ability to maintain an organized filing system is crucial. Be prepared to discuss specific examples of how you've successfully managed documentation in previous roles, highlighting your attention to detail and organizational strategies.
✨Communicate Clearly
Strong written and verbal communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, and be ready to demonstrate how you effectively communicate compliance requirements to stakeholders in past experiences.
✨Demonstrate Your Technical Proficiency
Proficiency in Microsoft applications is a must. Familiarize yourself with the specific tools mentioned in the job description and be ready to discuss how you've used them in your previous work to manage documents and support project teams.
✨Emphasize Your Teamwork Abilities
This role requires collaboration with various teams. Prepare to share examples of how you've worked effectively within a team, especially in managing information and supporting tender processes, to show that you're a team player who can contribute positively to the company culture.
